This document discusses the benefits of a paperless office using LogicalDOC document management software. It describes how LogicalDOC can help businesses gain efficiencies through more secure, accessible, and compliant management of electronic documents versus paper records. Key features covered include increased data security, reduced costs, regulated access levels, improved compliance with regulations, and easy viewing and creation of documents.

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Fascinated by the idea of a paperless office?
With LogicalDOC document management it's possible to
replace paper documents with their electronic counterpart,
gaining a competitive advantage derived from a more
efficient management of your business, more effective
protection of data, enhanced collaboration and
rationalization of operations.
Document management system, also known as content
management system, commonly provide storage,
versioning, metadata, security, as well as indexing and
retrieval capabilities.
Our solution is very effective for any type of business since it can help you in various ways:
Increased data security. The DMS can ascertain that the control access and privileged access to
your company data stay under control. This is possible since every log of who gains access to
whichever document is recorded. Stored files and emails can also be encrypted to boost data
security. Space is also saved since you won’t need capital to set up a warehouse or a small
office to physically store any previous paper records.
Costs are reduced from the filing to the distribution levels. Sharing files digitally or accessing
them through the same means is e way cheaper than paper, faxing a document is more expen-
sive, hence e-mailing would be a cheaper alternative.
Access levels can be regulated as data can be limited to a specific group of users and they can
all exchange files digitally than they would on paper.
A document Management System improves employee policy since it can make everyone follow
approval processes that are as strict as you want. This ensures that the business operates
consistently.
The SoX (Sarbanes Oxley) and HIPPA (Health Insurance Portability and Accountability)
regulatons will be adhered to with the help of DMS.
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2. Selecting the right DMS
On the market there are many document management systems, each with its own characteristics and
peculiarities. Some systems are definitely complex and expensive, but others are simpler, cheaper
and more suitable for small businesses. At the same time you have to pay attention to the
performance and hardware requirements. Indeed a software can be aesthetically very nice but a
disaster from the point of view of performance, or might require a hardware equipment of relief.
This could raise the overall costs of the solution.
Data recovery and document protection
Document management systems can help safeguard your data by providing multiple layers of
protection around your sensitive documents, and data recovery features that depend on the selected
package and the options enabled. Some of the security policies available include encryption, audit
trails and password protection.
Opting for a hosted, SaaS or Cloud based document management
With this option, your documents are readily available on the go. Normally you can access these
applications through the Web using a standard browser. In most cases the buyers are entitled to
monthly license fee and a pay per-user fee for renting the software.
Viewing Option for Documents
With LogicalDOC, you can easily gain access to your documents, folders and other rich media
content through an improved User Interface. Some of the new features include the added preview,
properties, toggle actions. Additionally, other content formats are fully supported e.g. video and
audio preview which can be used for presentations or product training.
The interactive user interface makes it easier for users to understand, which includes knowing how
to use Mobile devices to access documents and content.
Marketing materials and new products from suppliers within a specific location can be updated
from a centralized point and all company members can gain full access to the information or any
emerging issues that are based on their access privileges and security levels.
Easily locate, search and view documents alongside its metadata.
Creating or Adding Documents to LogicalDOC
Apart from the scanned documents that are usually in mail or fax format, there are some other ways
in which documents can be added to LogicalDOC. One can easily drag and drop their files onto
folders located in LogicalDOC, and modify them with 3rd party applications like Microsoft Office
tools. One of the most important features to the users is the added ability for securing documents that are
created within a specific user group. In addition, the security on folders is not limited only to groups,
individual users can be enabled from time to time access to folders and documents contained therein.
Head Quarters
Logical Objects
14-25 Plaza Road
Suite N-3-5 | Fair Lawn
NJ 07410, USA
+1 (800) 654 2827
sales@logicaldoc.com
USA and Canada
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GERMANY Contact
INDUS-VBS GmbH
Bitzenhofer Weg 3b
86453 Dasing
Germany
+39 059 5970906
info@indus-vbs.de
Germany and Austria
EUROPE Quarters
Logical Objects
via Aldo Moro interna, 3
41012, Carpi
Italy
+39 059 5970906
info@logicaldoc.com
Worldwide
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