1. MANPOWERMANPOWER
PLANNINGPLANNING
MOHIT YADAVMOHIT YADAV

2. INTRODUCTIONINTRODUCTION
Manpower planning is a very important part of the
overall planning of a business organization. It is
obvious that a business cannot prosper unless
the right number of employees, having required
skills, talents & qualifications is available at
right time.
Manpower planning is done to fulfill the two main
objectives, namely:
(1) To utilize the present employees fully.
(2) To fill up future manpower requirements.

3. DefinationDefination
The scientific process of allocating the right quantity of right
men to be required in future at right time on the right job.
According to James J. Lynch “Manpower planning is the
integration of manpower policies, practices & procedures so
as to achieve the right people in the right jobs at the right
time.”
According to Vetter, manpower planning is: “The process by
which management determines how the organization
should move from its current manpower position to its
desired manpower position. Through manpower planning
management strives to have right number of & the right
kind of people at the right place at right time, doing things
which result in both the organization & the individual
receiving maximum long term benefits.”

4. Types of Manpower planningTypes of Manpower planning
Types of manpower planning can be distinguished:
1. On the basis of the level at which it is done.
2. On the basis of the period for which it is done.
Manpower Planning
On the basis of level On period basis
Macro-level
(national level)
Micro-level
(Industrial
Unit level)
Short
period
Medium
period
Long
period

5. Manpower PlanningManpower Planning
In developing country like India, manpower planning is absolutely
essential. Manpower planning is done on the national level as a
part of the planning for overall economical development of the
country. The objective is to provide more & more opportunities of
employment, while utilizing the human resource of the nation
most efficient. In India manpower planning is a part of overall
planning & so its responsibilities lie with planning commission.
Manpower planning at the organizational level is also important,
because it decides the various measures to be taken such as
recruitment, selection, promotion, transfer etc. by an industrial
unit. Depending upon the size of the industry manpower planning
may be done at three levels:
• At the departmental level.
• If there are number of branches of the industry planning can be
done at the level of each individual branch of the factory.
• At the top level, i.e. by the board of directors of the company.

6. Manpower PlanningManpower Planning
Short term plans are prepared for the period of one year. Short term
plans are made as a part of five year plans at national level.
These plans are very much useful at company level.
Medium term plans are those which are made for 2 to 5 years. At
national level, medium terms plan are essentially prepared as a
financial planning. These plan gives special attention towards
employment opportunities & training & development of
employees.
Long term manpower planning is prepared for a longer period such
as 10 to 15 years. This is done at national level. It is important to
estimate man power needs of a nation and accordingly to raise
educational and training facilities keeping in view long term
interest of the nation.

7. Factors affecting ManpowerFactors affecting Manpower
PlanningPlanning
• Working Hours
• Number of shifts
• Nature of Production
• Product mix
• Performance rate
• Hours lost

8. Factors affecting ManpowerFactors affecting Manpower
PlanningPlanning
• Working Hours :- Manpower requirement is directly related to
the working hours per day by the employees. If number of
working hours is more, then less man power is required and vice
versa, for e.g. due to complexity in process & working condition in
a chemical plant, instead of eight hours per shift worker may be
required to work for six hours in a shift, so man power planning
basis will be different in a chemical industry to any other industry.
• Number of shifts :- If the factory is running in shifts, it should
be remembered that production falls in night shift.
• Nature of Production:- Ideal time, setting time, cycle time etc
all varies greatly with the nature of production and hence the
manpower requirement also. In mass production & continuous
production automatic machines are used because of automation
less manpower will be required as compared to job order and
batch production system industries.

9. Factors affecting ManpowerFactors affecting Manpower
PlanningPlanning
• Product mix :- It means a production program based
optimum productive capacity and sales forecast, this is
based optimum utilization of human and material resources
and also for balancing the production line.
• Performance rate :- Performance rate depends upon the
working conditions, bonus schemes, suitable incentive plan,
training program, motivation etc. If the employees are
motivated to do their best, their performance rate will be
quite more & less number of workers will be needed.
• Hours lost:- If productive man hours lost are less, there
available productive hours will be more and less manpower
will be needed.

10. Advantage of ManpowerAdvantage of Manpower
PlanningPlanning
• Basis of recruitment & selection of employees: Manpower
planning provides a basis for recruiting new employees considering
the future manpower needs. As a result, the production & any other
related work does not stop for lack of employees of desired skills &
abilities .
• To plan the development of employees :- The present
employees can be trained for some higher position this gives
encouragement to the exiting employees & intern creates
psychological climate for motivation
• Through performance appraisal :- Manpower planning enables
through performance appraisals, identification of gaps of existing
manpower so that corrective training could be imparted. Thus the
training program becomes more effective.
• Reduction in personnel costs :- It reduces personnel’s cost
because the management’s ability to anticipate shortage or
surpluses of manpower and correct these imbalances before they
become unmanageable and expensive.

11. Advantage of ManpowerAdvantage of Manpower
PlanningPlanning
• Manpower Inventory :- Personnel or manpower inventory can
provide information to management for the internal succession of
managerial personnel if there is a turnover which is not anticipated.
( expected)
• Greater awareness among employee :- It is the importance of
sound manpower management throughout at all levels of
organization.
• Better industrial relation’s :- Information on surpluses
manpower would facilitate the introduction of an exit plan or
scheme for surplus labour. A systematic approach to deal with
surplus manpower would check the problem of industrial relation.
• Improvement in business planning process :- It leads to
improvement of business planning process.
• Employment opportunities :- It provides better employment
opportunities and identifies the specific development & training
program needed today to make specific skills available tomorrow.

12. THANKS