This is part 1 of a two part workshop on Hosting Effective Online Meetings. Part 1 covers what works, what doesn't and offers an online meeting technologies starter kit. Part 2 covers a Strength-based Meeting management Tool. The workshop was collaboratively developed by LaDonna Coy and Stephanie Nestlerode. Handouts and links are posted on a wiki page. http://technologyinprevention.wikispaces.com/Texas+Coalition+Webinars

1. Hosting Effective OnlineMeetings Part 1 Stephanie Nestlerode LaDonna CoyOmega Point International, Inc.Learning for Change, Inc. September, 2009

2. Strategic Planner Primary Prevention Capacity Building Technical Assistance Alcohol and Drug Abuse Prevention: Texas, Colorado, West Virginia, Kansas, Arkansas, Oklahoma, California, and Nevada “The future we create is the legacy we leave our children.” Stephanie Nestlerode, MSW

7. Discuss what works / what doesn’t

9. LaDonna CoyMHR, CPS, CDLA Primary Prevention Capacity building with Social media and live Virtual Learning/Training Interactionarssm Collaborative Partners: -Kansas AAPS -Kansas Prevention Network & SPF SIG Sector Network -Kansas Family Partnership -Eagle Ridge Institute -CADCA -Paxis, Inc -Safe & Caring Schools -Collaborative Conversations -Omega Point International, Inc. -ODMHSAS -MACMHB-MASACA The surest way to provoke the imagination is to seek out environments you have no experience with. --author unknown

10. Our Tool Today Who’s here? Content

11. Discussion Area Type here

12. Emoticons!

14. Chat Poll What is one word that captures how you are feeling right now?

15. Polls about Meetings

16. Debrief (why?) Why do the numbers look like they do?

17. Navigating Meetings Where We’ve been? Where are we heading?

18. Polling x 2 + chat

19. Effectiveness Comparison

20. Debrief Why? What factors influenced your choice?

21. Efficiency Comparison

22. Debrief Why? What factors influenced your choice?

23. Where shall we meet? Your bowl or mine?

25. Effectivemeetings don’t happen by accident they happen by Design.

26. What works? What doesn’t? Online Meetings

27. Best Practices for Virtual Meetings

28. time Establish both Start AND End time

29. Be early Be

30. Info & Reminders Meeting Reminder

31. Identify yourself

33. Identify yourself

35. Silence & reflection

36. Content Lead Real-timeScribe All focus on Timekeeper Process Lead PLANC Social MediaLead HostConvener Logistics Lead Chat Spanner Roles

37. Be clear About your Purpose & Outcome BP 1

38. practice Practice Practice Practice

39. What questions are you holding about the transition to virtual meetings? We will try to cover your specific concerns as best we can. Source: margaret anne clarke

40. Meetings: Love ‘em or hate ‘em

41. …Seeds of Opportunity

42. Choosing Tools

43. Right Tool For the Job

44. Real Time (Synchronous) Anytime (Asynchronous)

45. An Online Meeting Starter Kit

46. Planning Tools

47. Sign Up www.meetingwizard.com

49. www.wikispaces.com

52. Audio Tools

53. www.skype.com Set up account Skype-to-Skype free Skype me:ladonnacoy www.skype.com

54. www.freeconferencecall.com

56. Chat Tool

57. www.skype.com Type here Emoticons

58. Web-Meeting Platforms

59. 30-day free trial offer - up to 15 participants www.gotomeeting.com

61. www.vyew.com

63. www.elluminate.com

65. Group Discussion Tool

66. Yahoo Groups www.yahoo.com

67. Yahoo Groups

68. Discussion Threads

70. Ask? What is purpose of meeting? How is attendance? Primarily Conversation? Will visuals add value? What kind of interaction? What tech is available to all? Real time/Anytime?

71. Whichever tool you Pick … Practice, experiment and learn to use the tools well

72. Poll

73. s

74. Debrief Why? What factors influenced your choice?

75. Instructions Create a planfor how you’ll incorporate on-line tools into your meetings Each person will sharewhen we return at 1 pm! Call with questionsduring the break Call LaDonna918-473-6789with questions re: on-line tools Call Stephanie512 925 1360for coaching re: meeting challenges related to process or content issues

76. Debrief technology plansafter lunch

77. Photo Citations Teeter/Totter http://www.flickr.com/photos/mewalker/3502956250/ Reflection http://www.flickr.com/photos/choconancy/2412689684/ Question mark http://www.flickr.com/photos/24350382@N07/2949435839/ All other photos from public collections or from www.istockphoto.com