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De-Mystifying Knowledge Management & the Practices
What Is Knowledge Data A Record of a Change of State “ 1840KL0617” “ Information “ The flight from Amman leaves at 18:40 Data organized with a purpose. A message Knowledge “ that’s not a good flight;  Often busy and delayed” Literally…  what people know
What Is Knowledge ,[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Getting Knowledge
Where Knowledge is Stored ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What is Knowledge Management ,[object Object],[object Object]
Knowledge Management   ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
KM Principles Knowledge management OR   knowledge sharing   is about PEOPLE interactions   facilitated   by technology
Best Knowledge Transfer Technology ,[object Object],[object Object],Best Knowledge Repository ,[object Object],Collection and codification are still important!
Levels of Connection ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Why KM & Practices for UNDP? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What is Practice Architecture? ,[object Object],[object Object],[object Object],[object Object],“The way UNDP will become a Global Team is by establishing itself as a Knowledge Organization built on a Practice Structure.  Practices will not change our fundamental organization structure of Country Office and headquarters bureaus, but they will require all of us to have an internal matrix: we must both fulfill our personal and unit responsibilities but also contribute to UNDP's work around the globe through Practices."  MMB
The 5 (6) UNDP Practices ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Practice  support staff Dedicated Practice staff Practi - tioners Practices support  CO - level service delivery Practice leadership Practice support  staff Select staff in HQ the  SURFs support wide range of  practice activities Practice support  staff Select staff in HQ  &  the  SURFs who support wide range of  practice activities Practitioners • RRs,  DRRs , ARR and programme officers in the field  or currently posted in HQ. They contribute with  knowledge (both substantive and process know inputs to practice priorities, and mutual support Practitioners • RRs,  DRRs , ARR and programme officers in the field  or currently posted in HQ. They contribute with  knowledge (both substantive and process know-how) inputs to practice priorities, and mutual support    BDP, BCPR staff who commit all their time to work in practices  The Practice Architecture Dedicated practice  staff Dedicated practice  staff Practice leadership Practice Leader and  ASG champion  govern the practice Practice leadership Practice Leader and  ASG champion  govern the practice
What is a UNDP Practice? ,[object Object],[object Object],[object Object],[object Object],[object Object]
Some Practice Tools ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Community of Practice (COP) ,[object Object]
Why COPs? ,[object Object],[object Object],[object Object],[object Object]
UNDP’s COPs – How do they work? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],219 31 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% UNDP Visible Lyris Groups Total: 262 12 Supported Global Networks Total BDP: 16% Other: 84%
Number of Members on SURFs CoPs & Networks Total subscriptions to the SURF &  global knowledge networks* 0 261 846 1735 1923 2346 2550 4482 6259 8741 12105 0 2000 4000 6000 8000 10000 12000 14000 Jan- 99 Jul- 99 Jan- 00 Jul- 00 Jan- 01 Jul- 01 Jan- 02 Jul- 02 Jan- 03 Jul- 03 Jan- 04 *Total subscriptions. By Jan '04 5,400 persons (incl. 4,600  UNDP staff) subscribed to one or more networks
“ QUERY: Selection of Gender Equity Goals for Poverty Reduction Strategy? ” ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],“ CONSOLIDATED REPLY ” What are the essential ingredients?- UNDP’s COP – How do they work?
Knowledge Sharing Requires a Culture Shift

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Knowledgemnagement

  • 2. What Is Knowledge Data A Record of a Change of State “ 1840KL0617” “ Information “ The flight from Amman leaves at 18:40 Data organized with a purpose. A message Knowledge “ that’s not a good flight; Often busy and delayed” Literally… what people know
  • 3.
  • 4.
  • 5.
  • 6.
  • 7.
  • 8. KM Principles Knowledge management OR knowledge sharing is about PEOPLE interactions facilitated by technology
  • 9.
  • 10.
  • 11.
  • 12.
  • 13.
  • 14. Practice support staff Dedicated Practice staff Practi - tioners Practices support CO - level service delivery Practice leadership Practice support staff Select staff in HQ the SURFs support wide range of practice activities Practice support staff Select staff in HQ & the SURFs who support wide range of practice activities Practitioners • RRs, DRRs , ARR and programme officers in the field or currently posted in HQ. They contribute with knowledge (both substantive and process know inputs to practice priorities, and mutual support Practitioners • RRs, DRRs , ARR and programme officers in the field or currently posted in HQ. They contribute with knowledge (both substantive and process know-how) inputs to practice priorities, and mutual support  BDP, BCPR staff who commit all their time to work in practices The Practice Architecture Dedicated practice staff Dedicated practice staff Practice leadership Practice Leader and ASG champion govern the practice Practice leadership Practice Leader and ASG champion govern the practice
  • 15.
  • 16.
  • 17.
  • 18.
  • 19.
  • 20. Number of Members on SURFs CoPs & Networks Total subscriptions to the SURF & global knowledge networks* 0 261 846 1735 1923 2346 2550 4482 6259 8741 12105 0 2000 4000 6000 8000 10000 12000 14000 Jan- 99 Jul- 99 Jan- 00 Jul- 00 Jan- 01 Jul- 01 Jan- 02 Jul- 02 Jan- 03 Jul- 03 Jan- 04 *Total subscriptions. By Jan '04 5,400 persons (incl. 4,600 UNDP staff) subscribed to one or more networks
  • 21.
  • 22. Knowledge Sharing Requires a Culture Shift