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Counselors Guide Students Through College Application Process
- 2. Counselors Are Here To Help Find the best fit scenario Determine what a “good college” really means Select “good” options that fit the student’s academic profile Understanding of application requirements
- 3. Encourage Your Students To Be Proactive Get Organized Communicate Well Be an Expert Stay Positive Enjoy Senior Year!
- 4. Reminders Parent Survey Application regulations 10 apps worldwide (UC/UCAS are 1 each) 10 application rule applies to entire application cycle Students must know deadlines and requirements Procrastination is the enemy (and doesn’t make a good impression) Strong to the finish All offers are conditional
- 5. What Students Do Now
- 6.
- 7. HOW AND WHEN TO APPLY Planning the Process
- 8. US Application Types Early Applications Priority Early Action Single-Choice (Restricted) Early Action Early Decision & Early Decision II Regular Applications Rolling Applications
- 9. Required for: Early Decision Single-Choice Early Action Helps the counselor tailor a version of the evaluation for the individual college This essay format is required by some US colleges to determine fit and genuine interest Q
- 11. Primary Components Applications Essay Teacher Recommendations Counselor Evaluation Standardized Testing Transcripts
- 12. Applications
- 13. Common Applications Applications through which you may apply to multiple colleges and universities. The Common Application Over 500 member colleges Individual college supplements University of California October 1 – November 30 Two essays; prompts already posted Self report grades
- 14. Common Applications Applications through which you may apply to multiple colleges and universities. Ontario University Application Centre (OUAC) Available mid-September May apply to 2-3 faculties per university Preference Additional fee beyond initial 3 universities/programs
- 15. Essays
- 16. College Essays The only major component of the application in which the applicant has a voice. Makes the applicant 3-D Gives the applicant an opportunity to make a point Must be genuine, personal, thoughtful… …and interesting! Should not simply reiterate what is in the rest of the application
- 17. Who Reads the Essays? http://www.youtube.com/watch?v=bwxQ6J9_fLY
- 18. Recommendations
- 19. Teacher Recs Teachers focus on their experiences of the student in the classroom. Process: Ask teacher(s) Complete survey(s) Inform counselor
- 20. Counselor Evaluation Counselors focus on the whole individual in the context of the school and the community. Process: Senior Profile Parent Survey Peer comments (optional)
- 22. SAT & ACT SAT Test Date Registration Deadline October 5 September 6 November 2 October 3 December 7 November 8 January 25 December 27 ACT Test Date Registration Deadline September 21 August 23 October 26 September 27 December 14 November 8 ISM: 705 720 Test Center: 74905
- 23. Testing Implications Plan a testing schedule to meet requirements and deadlines. SAT & ACT EA/ED Most colleges will accept November tests Send a set of scores after October (latest) Plan to be finished testing by December Score Choice AP Scores must be sent through College Board to be official
- 24. Sending Scores Allow several weeks for delivery. SAT collegeboard.com AP Call: 609-771-7366 ACT actstudent.org TOEFL toefl.org
- 25. IB Scores Predicted IB scores are automatically sent for all IB Diploma candidates. Predicted October predictions sent with all early applications December predictions sent with the Midyear Report (January) Offers of admission are conditional upon similar actual IB scores Actual Sent directly from IB to attending college in July
- 26. IB Scores Predicted IB scores are automatically sent for all IB Diploma candidates. Predicted December predictions sent in January Admissions decisions are made largely on basis of predicted IB scores Offers of admission are conditional upon a student achieving similar actual IB scores Actual Sent directly from IB to attending college in July
- 27. Transcripts
- 28. Transcript Requests Students must request transcripts and necessary supporting documents for all colleges to which they apply. Process: Student requests transcript well in advance of the application deadline ED/EA – Early September Regular – November Rolling – At least 3 weeks prior to deadline Student must know requirements and request appropriate supporting documents
- 29. Transcript Requests Students must request transcripts and necessary supporting documents for all colleges to which they apply. Process: Student applies to universities during the first semester University replies with candidate number and requests the student to submit necessary documents Student submits transcript request as per the university’s request Q
- 30. Deadlines
- 31. External
- 32. USA Early Decision/Action October 15 November 1 November 15 U of California – Nov 30 Regular – typically January and later Rolling – applications are open and decisions are made up to a specific date (typically March and later)
- 33. Canada Apply first semester (around October-November) McGill due January 15 UBC due January 31
- 34. Internal
- 36. Regular Applications October 4 All Teacher Recommendation Requests November 15 All Transcript Requests
- 37. W H A T W E S E N D A N D H O W ISM Responsibilities
- 38. Documents Sent Online Initial Transcripts Teacher Recommendations Counselor Evaluation IB Predicted Scores Mid-Year Report Updated Transcript Updated Predicted Scores Final Transcript
- 39. ISM Will Not Send Automatically Financial Documents International Student Certification of Finances International Student Financial Aid Application Additional Recommendations and Materials
- 40. W H A T H A P P E N S N E X T ? After the Apps are Submitted
- 41. Financial Aid Institutional Domestic Merit-based aid Supplemental Need-based aid International Merit based-aid Need-based aid Federal Domestic students only Need-based aid Grants Loans
- 42. Processing Time
- 43. Response Time Rolling Applications From the time the application is complete… A few days to a few months Early Applications Typically decisions are released in mid-December A few release decisions in January Regular Applications Early March to early April
- 44. Decisions Early Application Admitted Deferred Denied Regular and Rolling Applications Admitted Waitlisted Denied
- 45. Making a Choice & Depositing May 1 Reply Date Deposit to one institution If admitted later from a school to which you are waitlisted, you forfeit your original deposit Applying to Countries with Later Decisions Discuss options with the counselor Q
- 46. Tips for Parents
- 47. Check in, but don’t complete the application Don’t worry if the university says it doesn’t have your documents Support and assist with organizational consulting Balance conversations with more than just college Continue to have open, honest discussions Be aware of possible changes in family dynamics throughout year
- 48. Resources
- 49. Common Application Workshops Each senior applying to at least one US college through the Common Application must attend one session.
- 50. Senior Essay Writing Workshops Part II Must have a complete Common App essay draft Tuesday, Sept 24 Thursday, Sept 26 3 – 4:30pm
- 51. HS Guidance Blog guidance.ism-online.org Subscribe to our calendars! College Visits HS Counseling Program
- 52. Applying to the UK? Learn to apply through UCAS August 29 4:45 to 5:45pm Little Theater
- 53. Counselors’ Contact Info Jennifer Melton (A-I): MeltonJ@ismanila.org 840-8656 Curt Nichols (J-N): NicholsC@ismanila.org 840-8661 Lisa Ball (O-Z): BallL@ismanila.org 840-8658 David Birchenall (various): BirchenallD@ismanila.org 840-8654
- 54. Final Questions?
- 57. Discussion
Hinweis der Redaktion
- Welcome and thank you for joining us this evening!Introductions: Jennifer Melton (students A-I), Curt Nichols (Program Leader and students J-N), Lisa Ball (students O-Z)We met yesterday with you Seniors and share much of the same information we are sharing with you tonight.Please be sure to pick up a yellow timeline focusing on dates and deadlines specific to ISM and college applications and if you are planning to apply to US universities and do not have a US passport, there are copies of the Certification of Finances form which is a requirement for international students.We thought we’d try something new tonight to field questions that will arise throughout the presentation. If you brought a mobile device that has internet access, please go to todaysmeet.com/can2012. Here, you’ll be able to type in your questions and we’ll be monitoring them and addressing them throughout the evening. (NOTE: No connection August 2012)
- While the process of applying to university belongs to a student, counselors are here to help them spend time self reflecting and analyzing their wants and needs for university as well as manage the logistical process of applying to university. You’ll often hear us talk about “fit” for a university. A university that “fits” one student, might not “fit” another. So how is a student to know? Through the Do What You Are that students do in grades 9 and 10, participating in the Bearcat Career experience, taking challenging coursework and growing outside the classroom through service and activities, students have numerous opportunities to explore possibilities and learn about their strengths.So when a student or parent expresses finding a “good college”, it’s important to put into context who the student is, what they want to explore, and how they want to grow. Then finding a “good” college means finding one that can showcase and develop these strengths.Finally, the requirements for universities around the world and even within a given country can vary widely. We can help students interpret the requirements many of these universities have for admission.
- Be ProactiveDon’t wait for your counselor or your parents to ask you questions or to push you; you must be a self-starter…..asking questions, researching online, being in control of your college search Get OrganizedProbably No 1 thingMust keep track of deadlines, what you have requested (teacher recs, transcripts)Need a method to compare the schools you are considering so you will be able to make an informed decision when it comes time to accept EX – student who made a spreadsheet of what was important for her to consider: Major/Program, Cost, Teacher-student ratio, availability of financial aid, housing, and then some more personal things like boy-girl ratio and whether she could have a car on campus her freshman year Communicate WellWith parents, teachers and your counselorOpen and honest communication – don’t be afraid to ask questions of any of us! Is there anything off limits – location, cost (what is maximum?)Parents and students must have good communication. The last thing that you want is for the student to apply to a school, get accepted, and then the parents say they are not allowed to go there…..for whatever reason. Parents and students must work together to make the list of schools to apply to. Be an ExpertOn your college! You should know more than ANYONE about the schools you are applying to. Stay PositiveThe college admissions process is stressful so do your best to stay positive throughout. Remember also that if a school denies you admission, it is not personal. College does not define you! Think positive thoughts and know that what happens in the process is for the best. Enjoy Senior YearThis is your final year in high school. It’s the last time for some of your activities and that last time that all of you will be together. Enjoy it! Take advantage of all that ISM offers. Make time for the things that are important to you. Don’t spend every moment studying in solitary confinement.
- Application regulationsStudents are allowed 10 applications at ISM with the UCs and UCAS counting as 1 each. If you are applying to schools later in the application cycle (spring and after), be sure and leave space for those in your list of 10 or less schools. Know deadlines and requirementsAgain…this is part of doing your research, and being an expert on your schools.Keep track of your deadlines so you don’t miss any of them!! Colleges are unforgiving when it comes to missing deadlines. No exceptions are given. Procrastination is your enemy and doesn’t make a good impressionWaiting until the last minute will only hurt you in this processYou need time to write your essay so that is the best everYou must ask your teachers and counselor to write you a recommendation and they must have PLENTY of time if you want a good oneWhen you do things at the last minute, it tells us that you are not organized and could hurt what we are able to say about you in our recommendations Strong to the FinishNo senior slump! No senioritis allowed!!Colleges will look at your midyear grades as well as your final gradesWhich leads to……. All offers are conditionalYour offer of admission to Canada, the US and the UK are CONDITIONAL based on how you complete the year. Universities can rescind their offer of admission for academic as well as disciplinary reasons. We all have stories of students in the past who received “the letter” telling them that there was no longer a place for them at that university. So you must stay strong to the finish! The entire year is important.
- What Do I Do Now?
- Make an appointment w/ Counselor & Finalizing plans:Application plan (i.e. ED, EA, etc.) and their associated deadlines Update Senior Profile Counselors need in order to write you a good recommendation; the information in it should also help you as you complete the teacher recommendation form Check your transcript You were given a copy of your transcript at the end of last year. You should look CAREFULLY at it to see if there are any mistakes or errors Why College X essay More to come on this (later slide) Two Teacher Recommendations Two teachers – typically core area teachers, but in special cases could be another teacher like someone in fine arts The US schools will read 2 teacher recs and no more. If you apply to the UK, you can have only ONE teacher recommendation. Canada, in general, does not require nor will they read recommendations. Your job now is to select your teachers….and then ask them if they will write you a letter. Your teachers will be honest with you and tell you if they don’t feel they can write you a strong letter. Finalize Plans/Colleges Select your 10 or fewer schools to which you will apply with the input from your parents and counselor. Essay/Personal Statement Draft You want to spend plenty of time on this essay. What you write and how you say it tells the colleges a lot about you. Allow others to help you proofread. Your English teachers are great sources for grammar, style and content. Your counselor will also read your essay, but we read for CONTENT and not grammar. We are reading it more like an admissions officer will, trying to see what we learn about you from the essay.Create Application Accounts Common Application - now UCAS – ready mid-September OUAC (Ontario) – ready mid-September UCs – ready about Oct. 1 Register for Testing SATs are given Oct, Nov, Dec ACTs are given Oct and Dec, this semester TOEFL dates are on their website – one coming up in September Recommended if you carry a passport of a country whose official language is not English; this does include the Philippines
- We need a slide with application plans: ED, SCEA, REA, EA.
- Be accurate with registration; no changes on test date. Must upload a photo for registration.ISM is a private test center which means that our students must have the test center code in order to register to test here. Sometimes students get confused and don’t see ISM so register for British School and then show up at ISM the day of the test to change their test site. Not allowed any more. Really important everything is correct at time of registration
- Applying to Canada without the full Diploma? You need the SAT.
- I think it is important for parents to have an idea of timeframes so that you can provide support at home and also know when those crunch times are going to be. Give you a sense of when applications and supporting documents should reach the universities. Students have additional internal deadlines – dates we shared with them yesterday during assembly – and include things like deadlines for asking teachers for recommendations, requesting transcripts, etc. We have these internal deadlines so that school staff have time to provide high-quality supporting information.
- UCAS – while final deadline is Jan. 15, it is always better to apply earlyUS – Student must be an expert on the university. Deadlines can change from previous years so he or she must know all information for this current application cycle.
- KoreaSeoul Natl – students out of Korea 12 years or other international studentsIt is our understanding that Korean deadlines are getting earlier and earlier.Specific information on dates and deadlines on the individual school’s website is in Korean – so you can imagine we are a bit handicapped in accessing the data. We rely heavily on you and your children to be the experts for Korean Univ deadlines.
- We can send documents online to many univ in the US and some in Canada.The 3 p.m. daily deadline is non-negotiable for UPS. Any documents brought in after 3 p.m. will be sent the following school day.
- As Curt mentioned, a number of colleges in the US use a common application. Most students who choose to apply to the US, will encounter using this application system. We require students applying to ANY CommonApp school, to attend one of these after school sessions from August 28-September 7. Often there are a few sections of the application that students can get hung up on. We’ll assist students with completing the application as well as linking it to their Naviance: Family Connection site so that documents can be sent electronically to colleges.
- In the Spring, Essay Writing Workshop I was held focusing on choosing an essay topic. Now it’s time for Part II. Students are required to have a draft of their CommonApp essay in order to enter this session.
- Didn’t have enough time to jot down all of those visits? No fear, our blog is here! You’ll notice on the right hand side, you can access our College Visit calendar. This will always be up to date so be sure to bookmark this site.Additionally, tonight’s presentation and others will be posted here for your review.
- For those students who plan to apply to the UK, Mr. Birchenall will hold a special session for both parents and students focusing on the UCAS application process.
- Our doors are always open for you and your students! You can also contact us via email and phone. On the back table tonight, feel free to pick up the appropriate business card for your child’s counselor.We would advise that you schedule an appointment in advance should you wish to meet with counselors so that you aren’t inconvenienced. Our days are usually quite busy!
- This concludes the main portion of our presentation tonight. We’ll take a few minutes to address questions. The final part of our presentation tonight, will focus specifically on how admissions decisions are made in the US. If your child does not plan on applying to the US, you are free to leave before we begin.Don’t forget to pick up the yellow timeline before you leave this evening.