Our presentation of shipping management system.

1. Shipping Management Expert
System
Specialized ERP system
Module: Financial Management, HR, Purchasing
In the Guidance of Sir Imran Malik
Presented by
Afzal Hussain – Zeeshan Umer - Kamal Panhwar

2. Content
• Introduction to Group
• About ERP system
• SES ERP
• Component of ERP
• Operations
• Human Resources
• Purchasing
• Chartering
• Financial
• Part of Financial
• Detail discussion, snapshot of Software
• Conclusion

3. Introduction to Group
Our group is consist of Three persons
Afzal Hussain
He is working on actual system, which is presented in this presentation.
He is working in PNSC and Shipping Expert System (SES) is installed
in PNSC
Zeeshan Umar
He have done internship in this system, currently working in Telenor
Pakistan, he has broad knowledge about implementing ERP systems.
Kamal Panhwar
I have worked on different database application in Travel and
Pharmaceutical Sector. Accounting system is my favorite so I selected
Financial part of this ERP. During my MBA in MIS I studied Financial
Accounting and Financial Management recently.

4. What is ERP?
Definition
It is a company-wide computer software system used to manage and
coordinate all the resources, information and functions of business from
shared data stores.
Latest ERP systems
Consist of integrated suite of software modules
Which support the basic internal business processes of a company
Today the most ERP software provide Business Intelligence feature for
leveraging ERP database into Decision Support System, because decision
makes need to analyze company’s performance to prepare appropriate
actions.
It usually more based on advance central database, created which can cater
all other module and focus on sharing of database.
Examples of ERP
SAP, Oracle Financial, PeopleSoft, OpenERP etc.

5. Shipping Expert System & SES ERP
SHIPMANAGEMENT EXPERT SYSTEM S.A, Greece based is a software
house specializing in the development and worldwide distribution of Shipping
and Logistics Software Application globally.
SES ERP is major software of SES. It is designed to cover all functions and
operational aspect of every department in a ship management or shipping
related company. It has flexible integration of all procedures it provides for
easy, synchronized communications and total control of the entire company
and the vessels.
Technology
It is based in Microsoft technology, using VB.Net developing language for
frontend and Microsoft SQL Server for backend.

6. Component of ERP
Following are components/Modules in SES ERP
• Technical
• Human Resources
• Operations
• Chartering
• Purchasing
• System Admin
• SES – Comm
• Q. Control ISM
• Financials
•

7. Technical Module
It supports the Technical Department in the performance
monitoring/Analysis, historical records of a vessel/other
equipment.
• Parametric definition of equipment, items,
measurements and readings
• Definition of low and high threshold for each
measurement.
• Historical records for auditing purposes
• Detailed reporting on miles, RPM, average slip and
running hours
• Engine performance analysis
• A link with SES-Maintenance and Condition Monitoring
• A link with SES-Marine consumables for consumptions
and ROB’s of bunkers, lubricants, chemicals and water

8. Human Resources
Human Resources(SES Crew Management)
has following options
• Comprehensive framework for managing all crew
related information
• Integration of all seamen activities, it help in cost
control
• Creation of comprehensive profile, basic personal
details, assessment, certificated, medical reports.
• Crew Lists per vessel, Projections of requirements,
availability
• Payroll management

9. Operations
The Operation Module provide help to Officers/Engineers to
organize information of vessel’s operations.
• Noon Position Report (including RPM, Speeds, Consumptions,
Weather Reports, etc.)
• Arrival Information
• Waiting Information
• In Port/Canal Operations including Statement of Facts, Delay
Reports)
• Departure Information
• Cargo Damages
• Stevedore Damages
• Time Sheet Analysis

10. Chartering
SES chartering is designed for fast and efficient voyage
estimation capacity.
On a trip or time charter basis
It has about 1500 reports
1.6 million distances already entered
Capability to add and edit more distances
Sensitivity analysis for swift on-line negotiations
Provide full voyage estimate printing and copying
option

11. Purchasing
System provide facility of Purchasing and
procurement of spare parts.
• Requisition Generation
• Placement of the orders/Delivery
• Assignment of Suppliers/Entry of prices
• Auto-evaluation and inventory with stock control
• Compare overall or per item prices online
• Outstanding requisitions, orders and partial
deliveries.
• Parametric definition of the coding structure
• Unlimited cataloging.

12. Other Modules
Document control and repository system
System to link MS word files to organize and easy quick
reference to procedures and manuals.
• System Admin
Utilities to run system smoothly and Administrate all rights,
options and database backups.
• SES – Comm
Provide options to link system with networks/branches
• Q. Control ISM
Windows based application, to line up organization with Quality
control, quality Management, ISM code and ISO.

13. Financial
My group assign me Financial system
SES-Marine Accounting and Financial is globally
acknowledged as the benchmark financial system and
is widely accepted by all major Auditors as complying
with International Accounting Practices.
It support all financial information of maritime company
It helps daily operations of the Accounting Department
in the most efficient and effective ways.
It has option of Budget for each profit & Loss account
as per requirement
Options for running expenses, vessel’s voyage
expenses, vessel’s or company income as well Office
Administrative expenses.

14. Financial
SES-Marine Accounting and Financial
Globally Acknowledge as benchmark Financial
System.
Accepted by all major auditors
Support all financial information of maritime company
Daily operations of Accounting Departments
Budget for each profit and Loss account
Running expenses
Vessel voyage expenses
Multiple Currency functioning
Multilingual

15. Main Menu of Financial Module
This is main Menu of software

16. Accounting Cycle Output
The Accounting cycle give output to Internal Reporting and
external reporting

17. Journal Entries
First step in Financial is to Analyze transaction and input as a
Journal entry.

18. Trial Balance
After all transaction, to check Accounting Equation, trial balance is
basic step, which usually is calculated automatically, and can be
checked anytime in system.

19. List of Accounting Reports
This produce huge number of accounting report, specially Trial
balance, ledger, Control account ledger etc.

20. Open Account Analysis
This option opens up window of Open Account Analysis.

21. Budgeting Option
Budgeting allow use to define budget figures for each account. It
can be defined on the accounts related to vessel’s running
expenses.

22. Running Expenses Analysis
Software have capability to provide real time information of
Running Expenses.

23. Cash Flow
Cash Flow statement summarizes a company’s cash flows for a
period of time.

24. Balance Sheet
It is statement which shows all asset, liabilities and other
information of company in glance.

25. Profit & Loss
Like balance sheet, Profit & Loss shows companies profit and
loss details.

26. Conclusion
SES although seem very simple software with old interface, but it
is actually built by using very detail study of process and work
flow of Marine Industry.
It provide detail real time information of expenses on vessel,
spare part, and repairing/maintenance issues.
Financial system is also very good and has huge number of
automatic reports.
It is very mature and famous system in industry to manage marine
business.
Company focus on only Marin industry, so their expertise in this
field have brought up this excellent solution.