AP and AR Positioning

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Fusion Applications Positioning: Financials AP/AR
Khalil Rehman
Director, NHS Shared Services

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Invoice to Payment Flow
Overview
© 2011 Oracle Corporation – Proprietary and Confidential

The Payables Work Area will totally increase our
productivity as it relates to the AP specialists and what
they have to do.
What Customers Are Saying
Populating all the header fields directly from the
invoice onto the header, including supplier information,
invoice number, really eliminates the concern of
duplicate invoicing.

Out-of-box
Imaging Integration
Information Driven
Dashboards and Work Areas
Embedded
Intelligence
Fusion Differentiators
User Productivity
Tools and Reports

Payables Dashboard
• Obtain visibility of processes waiting for intervention
• Resolve exceptions and garner approvals
• Collaborate directly with participants
What I need
to do
What I need
to know
Who can help
me
Obtain a count of issues to understand work volume

Payables Dashboard
• Count based watchlist items to understand work volume
• Secure Google like search across the enterprise
• Quickly retrieve tagged documents for further action

Invoice Work Area
• Create invoices from routed scanned images
• View recently entered invoices
• Resolve invoice exceptions
• Launch tasks, reports and perform quick search

Invoice Image Processing Architecture
BPEL Web
Service
Invoice Image Routing
Process
Input Agent
Image
Processing
Server
Create Invoice Page
Document
Repository
Invoice Work Area
Data Entry Clerk
Network File
System
Document Capture &
Recognition
Mailroom Clerk

Invoice Entry
• Create Invoice page mirrors a physical invoice
Ease of data entry
Ease of auditing
Header
Lines
Totals

Integrated Imaging Solution
• Create invoice and view image using dual monitors
• Header information defaults from scanned image for fast data entry
• Image is attached to the invoice throughout the invoice’s lifecycle

Invoice Entry
• Automatic search results based on Identifying PO on header

Invoice Entry
• Available prepayments alert during invoice entry
• Out of balance amount indicator
• Invoice status and hold indicators

Invoice Entry
• Scrolling column groups on lines
• Review tax summary and drill to tax details
• Review and add notes anytime

Invoice Entry
• Match to purchase order and receipts in same window
• Personalize and create your own search
• Excel like ability to freeze columns
• Export to Excel or Detach to view in full screen

Invoice Entry
• Review quantity ordered, received, billed etc.
• Review more information about item

Manage Invoices
• Seeded and Personalized Search
• Ability for Extensive Search

Manage Invoices
• Simultaneous comparison of several invoices
– Facilitates quick comparison
– Answering questions on several invoices to supplier
– Fewer clicks as there is no need to go back and search for another
invoice

Manage Invoices
• Multi-select and Validate, Resolve Holds etc.
• Perform action right from search results
• Drilldown to view details

Spreadsheet for Invoice Entry
• Quickly enter high volume of data
• Native excel data entry shortcuts like copy/paste, dragging cells, etc.
• Avoid data entry errors with online validation using LOVs
• Launch import invoices program right from spreadsheet
Hide Rows or
columns

Spreadsheet for Import Error Correction
• View invoice header and lines in the same view
• View error indicator for all records that failed to import
• Identify errors with clear messages
• Correct errors and re-import invoices directly from the spreadsheet

Reporting & Analysis Tools
Information Access
• Real-time access to live data
for all users
• Guaranteed consistency of
information across the
enterprise
• Flexible reporting for greater
insight

Instantly view live query results
• Quickly build queries by selecting
columns across any transaction table
• No programming knowledge is required
• Create ad-hoc reports against real-
time data using easy to use business
views
• Share queries and reports securely
using the
Report Catalog
• Drill down to live transactions
All drilldowns to live data ensure
up-to-the-minute information
Real-Time Ad Hoc Analysis

Payment Creation
Payment
Processing
Payment Process
Request
Group invoices automatically for
batch payment processing
Single Payments
Record one-off payments,
manual payments, or refunds
Increase flexibility and control with multiple ways to make payments

Payment Process Request
Review installments

Single Payment
– Accommodate last minute supplier requests by quickly creating
off-cycle payments
• Have more flexibility and control over payment creation outside of
scheduled pay runs with the ability to select multiple invoices for
payment regardless of their payment attributes
• Account and post to GL immediately
– Record refunds from suppliers against credit memos
– Ensure accurate reporting and accounting by recording payments
made outside of the application

Value Propositions and
Differentiators

Business Solutions and Value Propositions
Invoicing
FEATURE BENEFIT
Complete end-to-end
imaging solution with Oracle
Document Capture and
Forms Recognition
Dashboard and Invoice
Work Area
Re-designed invoice entry
and matching window
• The only vendor to provide out-of-the-box
imaging integration, thus eliminating costly 3rd
party integrations
• Proactively monitors processes and alerts you
to exceptions so you can take immediate
action.
• Reduces data entry errors, pushes up-to-date
information within the context of the
transaction, and provides visual cues to help
guide users’ actions.

Payment
FEATURE BENEFIT
Payments Work Area
Payment Process Request
• Improves payment processing efficiency with
an at-a-glance view of payment statuses where
users can take actions from a central place
• Streamlines end-to-end payment processing
that limits user intervention with flexible
selection criteria to meet an organizations
payment processing needs

Bill to Receipts Flow

Financial Management
Customer and Partner Validation Testing
What Are They Saying?

Receivables
Checks and Balances of Upstream Processes
…Order Fulfillment, Projects etc
Increase Productivity
• Accurate/Timely Revenue
Recognition
• Accurate/Timely Customer
Balances
– Accurate Invoicing
– Accurate Receipt Applications
Benefits
• Increase Receipt
Application Turnover
• Increase Customer
Satisfaction
• Increase Working
Capital/Cash Flow
• Decrease DSO
• Increase ROI
• etc.

Manage Revenue Manage Accounts
Receivable Balances
• Process Receipts
• Apply Customer Payments
• Process Bank Deposits
• Clear Accounts Receivables
Transactions
• Process Refunds
• Manage Inquiries
• Process Late Charges
• Process Statements
• Adjust Customer
Balances
Process Customer Bill
Fusion Receivables - Order Fulfillment
With End-to-End Automation
• Process Revenue
• Process Revenue
Adjustments
Process Customer
Payments
• Create and Process Bill
• Present Bill
• Process Billing
Adjustments
• Automated flow with minimal manual intervention
• Easy, intuitive manual alternatives
SLA Accounting, GL Reconciliation and Period Close Activity
Business Intelligence Analytics (OBIA) and Transactional Business Intelligence (OTBI)

Billing Workarea
Role Based - Information Driven
Task Pane
provides
links to
perform
specific
tasks
Incomplete
Transactions
Adjustments
AutoInvoice
Errors
Watchlist, Tagging, Secured
Enterprise Search, Personalization
Contextual Actions, Notes, Attachments, Embedded Help

Centralized Customer Data Management
Sites
stored by
Set (Setid)

44
Fusion TCA Model
Customer Account
Customer Account
captures financial
relationship of a party
with the deploying
company to buy
products or Services
Customer Account
is Global Entity
Customer Account
Site and
Relationships are
Set Enabled
(enabled for
reference data
sharing)

• Accounting Rules
• Aging Buckets
• Auto Cash Rules
• Collectors
• Customer Site (TCA)
• Customer Account
Relationship (TCA)
• Lockbox
• Payment Terms
• Remit to Address
• Revenue Contingencies
• Sales Person (TCA)
• Standard Memo Lines
• Transaction Source
• Transaction Type
Receivables Set Enabled Setup (Setid)
Reference Data Sets

Revenue Workarea
• Requiring Manual Scheduling
• Pending Contingency Removal
Task Pane
provides
links to
perform
specific
tasks
Link to
display line
revenue
contingency
details

Mass Revenue Adjustments
• Several search attributes giving user maximum flexibility to perform precise searches.
• Add additional search attributes from the seeded list.
• Ability to save searches using saved searches feature to save time for repeated
searches using same search attributes.
Expanded search
criteria
Additional
search
attributes
Saved Search

Receivables Balances Workarea
Overview Regions
pushes the
actionable items for
your review
Search
for
Receipts
Quickly
Task
Pane
provides
links to
drill
down to
specific
tasks

SmartReceipts

SmartReceipts
Differentiator Detail
• Available for all Receipts
• Persistent Remittance Reference information
• Over/Under Payment Rules
• String Manipulation
• Scored Recommendations
– Customer
– Transaction
– Exceptions
• Weights + Match Score <,=,> Match Threshold
• Receipt Processing Centric Approach
• System Driven Setup Updates

SmartReceipts
Automatic Account/Site Maintenance

Receipt Assignment
Integration with Oracle Work Management’s Assignment Manager and
CDM’s TCA
• Setup rules that can be executed to match receivables specialist to receipts that
require manual application.
• Rules can also be used to derive priority based on attributes of the receipt.
• For example, rules can be setup to assign priority to receipts based on attributes
like creation date, bank account etc.

Excel Based Receipt Entry
Receipts creation via Excel upload
Access the Receipt
Excel upload workbook
from the Task Pane
“Create Receipt via
Spreadsheet”
Entering Controls on the
batch give you quick
indication on the
completeness of receipt
batch entry task
Conveniently load the
Receipt Batch directly from
Excel Workbook

Excel Based Receipt Entry
Load Receipt Remittance Reference Information
Conveniently Search
existing receipts in
system to load
Remittance information
Directly load the
entered information
from Excel Workbook

FEATURE BENEFIT
 Billing Workarea
 Revenue Management
Workarea
 Receivables Balances
Workarea
• Delivers work requiring attention to users
when, where and how they need it, so they can
take immediate action.
• Quickly and Easily access related tasks via the
Task Pane
 Centralized Customer
Data Management
• Fusion Receivables delivers the flexibility to
maintain a single customer master and the
ability to share customer information across
the organization as needed.
 Mass Revenue
Adjustments
• Fusion Receivables provides the ability for the
Revenue Analyst to find all revenue
transactions that require adjustment and then
to immediately take appropriate action
including contingency removal and
scheduling/unscheduling of all applicable
revenue lines.

FEATURE BENEFIT
 SmartReceipts • Fusion Receivables couples an extremely
robust automatic receipt application engine
with a preeminent cash application user
interface.
 Automatic Receipt
Assignment
• Fusion Receivables delivers a robust and
flexible process to automatically assign receipt
application tasks to the right people at the right
time.
 Excel Based Receipt
Entry and Update
• Fusion Receivables delivers Excel integration
for receipt creation utilizing FDI (Fusion
Desktop Integration) to enhance user
productivity.

Oracle Advanced Collections-Fusion Edition
 Business Process Models  Service Oriented Architecture
 Secure Enterprise Search  Contextual Action
Receivables, Payments
Centralized Customer Data Management
BI Reports (OBIA)
Manage
Assigned
Work
Customers
Integrated Dashboards  Notifications Worklists
Transactions
Credit Cards
Process
Disputes,
Adjustments,
Payments
Manage
Customer
Data
Manage
Customer
Correspondence
Bank EFT

Proactive Management of Delinquent Customers
Information-Driven Dashboards for Collectors
Search/save lists of delinquent customers
Review, sort, query, update
assigned work, export, detach
delinquent customer list
View, search/save, prioritize,
manage assigned activities
Search by
customer,
account, bill
to site

Information-Driven Dashboards for Managers

Information-Driven Work Areas for Collectors
Customer,
Account,
Bill to
Search
View
customer
hierarchy,
Change
focus of
work area
Tabs of data for
displayed
customer
Notes displayed
chronologically
View trx by BU, status, date range
and class, sort, query, export,
detach, and pay, dispute, or adjust
Header detail and activity for selected trx
Lines detail for selected trx

Customer and Transactional Information for Collections Professionals
FEATURE BENEFIT
Automated Delinquency
Identification and Work
Assignment
Collector Dashboard and
Interactive Work
Prioritization
Customer Work Area
• Proactively pushes actionable work to the
right collector at the right time. Eliminates the
need for age trial balance reports or
spreadsheets.
• Organizes assigned customers and actions on
the Dashboard. Prioritize each customer’s
delinquency situation and change the status to
ensure that nothing is forgotten.
• Provides all the information needed to collect
effectively from each customer

AP and AR Positioning

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