Comparison SharePoint on Premises vs Online for Belgian Educational Institutes.

1. SPEDUC
SharePoint OnPremises vs SharePoint Online

2. WHO am I
Consultant
Blogger Trainer

3. AGENDA
How many SharePoint versions do we know?
What do they cost for EDU?
What are the differences in Server Architecture?
What are the differences for Administrators, End Users, Developers?
What are the differences in Information Management, Governance, … ?
Why Hybrid?
Some things to think about …

4. How many SharePoint versions do we
know?
SharePoint On Premises
Foundation Standard Enterprise

5. How many SharePoint versions do we
know?
SharePoint Online
Plan 1 Plan 2

6. How many SharePoint versions do we
know?
SharePoint HYBRID
SharePoint
On Premises
Premises
SharePoint
Online

7. Comparison between plans

8. Comparison between plans

9. Comparison between plans

10. What do they cost for EDU
In doubt check licensing model with your LAR (Comparex for Higher
Education)
On Premises: Server License necessary for every running instance of
the software + CAL (Client Access License) for each person or device
accessing the SP Server. Choose between Standard & Enterprise CAL
depending on Server License. Foundation is Free.
Online: SharePoint Plan 1 is a part of the A2 license, which is for free for
Education for Students & Staff. SharePoint Plan 2 is a part of the A3
license which is not for free.

11. SharePoint On Premises
What do you need to deploy SharePoint On Premises
Webservers
Application Servers
Search Index
Search Crawler
Search Query
Dedicated Database Servers
Storage
Office Web Apps
Deploy it Scalable, High Available
Monitoring System
Method to deploy Updates, CU’s, …

13. SharePoint Online
Architecture Delivered by MSFT DataCenter
Storage: 10 GB + ( X * 0,5 GB) with X the number of users with a SPO license.
• .e.g. if you have 700 Staff and 5000 students, your storage will be 2,79 TB
• Personal Skydrive of 25 GB
99,9 Uptime Guaranteed.
Secure Connection
Updates are being deployed by MSFT
Monitoring is taking care of by MSFT
Easy Sharing with External People
Architecture needed on Premises (Optional)
DirSync: takes care of synchronization between local AD and Office 365,
ADFS: Provides SSO capability in Office 365 with AD accounts

15. What are the difference for Administrators
Manage SiteCollections (up to 3K)
User Profile Service
Manage BCS
Manage Managed Metadata
Record Management
Manage Search
Secure Store
App Security
Easy Integration with Yammer
Limited PowerShell Support
Change maximum file size limit
Change allowed file types
Deploy Farm Solutions
Limited Managed Paths Options
Limited in BI (Power BI)
Recycle Bin Settings Fixed
Claims Based Authentication Support
Remote Blog Storage
…

16. SharePoint Online
SPO administration module

17. What are the difference for End Users:
Sharepoint Online
All the features that are not manageable by admins will influence the US
for Power & End Users.
SharePoint Online is an online service. Your ISP connection should be
scaled to the number of users that are going to connect to SharePoint
Online.
More and more products are being developed for SharePoint On
Premises & Online.
Workflows are possible with SharePoint Designer, SandBox Visual
Studio Workflows & 3rd party Tools e.g. NinTex.

18. SharePoint Online
SPO End User in action

19. What are the difference for Developers:
Sharepoint Online

20. Apps in 2013
…are not executed in SharePoint App pool
…are in most of the cases not even running on SP Server
…can have full trust, with user’s approval (OAuth)
…can access SharePoint Data
…can access outer world non-SharePoint Data
…can use any external resources
…can be executed in it’s own chrome, as app parts, or as SharePoint
extensions

21. Why should you use apps?
Isolated (safe!)
Multi-tenant
Multiple development possibilities (even non-MS stack)
Easier to deploy (no SharePointisms by deployment)
Easier to maintain (lifecycle – versioning, upgrades)
Manageable (Office Store, Corporate Catalog)
Cloud ready!

22. Information Management &
Governance
the same rules still apply …

23. WHY HYBRID
Migration
Early Adopter
Risk Averse
Typical
Business
Keep Sensitive Data on Premise
Capacity Flexibility
Intranet vs Extranet
Collaboration with External Partners
Geo Location
…

24. HYBRID FOR END USER
Single Sign On
1 Url to enter SP & SPO
Hybrid Search
Hybrid BCS

25. Some things to think about
MSFT: First Cloud then On Premises
MSFT: We are no longer a software company, we are a services and
devices company.
Price Fast Storage
SLA Importance
Flexibility

26. Interesting Links
Comparison: http://office.microsoft.com/en-us/sharepoint/collaboration-
tools-compare-sharepoint-plans-FX103789400.aspx
SP 2013 Architecture: http://technet.microsoft.com/en-
us/library/cc263199.aspx
Overview SPO Service Description: http://technet.microsoft.com/en-
us/library/sharepoint-online-service-description.aspx