Collaborative Work with google docs

1. Collaborative Work
with Google Docs

2. Collaborative Working
What is?
 Collaboration is defined as “work[ing] jointly
on an activity or project.”(Source: Oxford
dictionary, 2006)
 From this definition we can learn that
collaborative working is the act of people
working together toward common goals.

3. Collaboration tools
 The range of online  Meet when apart:
collaboration tools  Video-conferencing
available to your  Web-conferencing
business are listed  Online meeting tools
below:  Working together
 Communicating well: separately:
 Email  Intranets
 Instant messaging  Extranets
 VoIP (Voice over Internet  Virtual offices
Protocol)  Virtual companies
 Online networking

4. What is Google Docs?
 Google Docs is a free, web-based
application that lets
you create, share, and manage documents,
or docs. If you’ve ever used a productivity
suite like Microsoft Office, some things about
Google Docs might seem familiar. For
instance, the types of docs you can work with
resemble files that can be created with
various Microsoft Office programs.

5. These are the types of docs you can create
and share with Google Docs:
 Documents: For composing letters, flyers, essays, and
other text-based files (similar to Microsoft Word
documents).
 Spreadsheets: For storing and organizing information
(similar to Microsoft Excel worksheets).
 Presentations: For creating and presenting slides
(similar to Microsoft PowerPoint slideshows).
 Forms: For collecting and organizing data.
 Drawings: For creating simple vector graphics or
diagrams.

6. Google Docs

7. Google Spreadsheets

8. Google Presentation

9. Google Forms

10. Google Drawings

11. How does Google Docs work?
 The biggest difference between Google Docs and a
traditional productivity suite is that the application
and all of your files are stored online, rather than
on your computer. Some people refer to this type of
storage as the Cloud.
 The files you create with Google Docs are stored on
Google’s servers and linked to your Google
Account. Since these docs are stored in the
Cloud, you can access them from any computer
with an internet connection. You can even give
other people permission to view or edit them as well

12. Google Docs

13. Why use Google Docs?
 There are several reasons many people find
Google Docs useful. You can access it
anywhere, and it's easy to share and
collaborate on docs. Google Docs lets you
decide exactly who you want to see your
docs by offering three sharing settings. You
can choose to:
 Keep a doc private
 Share it with a few people
 Make it public on the web

14. Why use Google Docs?
 You can also customize these settings to allow
others to edit your doc. This can be extremely
useful if you're working on a doc with a group of
people. Instead of sending multiple versions of a
document back and forth as you each make
edits, you will all be able to make comments and
edit the same file.
 Another benefit to using Google Docs is that it is
connected to other Google tools. If you already have
a Google Account, you'll use the same account for
your Docs. This makes it easy to share and
collaborate with the people you already email.

15. Resumen de la formación

16. Drawbacks to Google Docs
 As useful as Google Docs can be, there are reasons that you might
not want to rely on it for all of your document creation and
management. For example:
 You must be connected to the internet to use Google Docs. If
you can't access the internet, you won't be able to view current
versions of your docs.
 Google Docs has fewer features than Microsoft Office. When it
comes time to create a doc that you intend to print, you may find that
Google Docs' tools aren't powerful enough to make your doc look
professional.
 Google Docs is still being developed. While many of Google
Docs' features are useful and reliable, others don't work as well.
However, you can expect many of these problems to get better over
time.

17. Create and Share Doc
There are five types of docs that you can create
with Google Docs:
 Documents (like documents in Microsoft
Word)
 Spreadsheets (like worksheets in Microsoft
Excel
 Presentations (like presentations in
Microsoft PowerPoint)
 Forms
 Drawings.

18. To Create a New Doc:
 Navigate to the Google
Docs home page, then
locate and click the
Create button.
 Select the type of doc you
would like to create. The
new doc will be opened.
 Creating a new doc

19. To Create a New Doc:
•At the top of the page, locate and click the title
field. A dialog box will appear.
•Type in a name for your document, then click OK.

20. To Create a New Doc:
 In the top right corner, locate and click the Save
Now button.
• Your doc will be saved. You can access it again
from the Google Docs home page.

21. To Create a New Doc:
 When you try to save your doc, you may notice that
it's already saved. This is because Google Docs
uses auto-save, which automatically saves your
docs as you edit them. However, if you make a
small change and then close the doc, there may not
be time for auto-save to take effect. For that
reason, it's always a good idea to make sure your
docs are saved before you close them.

22. Creating Docs with Templates
Navigate to Templates Submitted by Google.

23. Creating Docs with Templates
 Using one or more of the following methods, find a
template you wish to use:
 Enter a search term in the Search Templates bar
Sort the templates.
Narrow the templates down by type or category.

24. Creating Docs with Templates
 When you've found a template you wish to use, click
Use this template. You can also click Preview to
view it first.

25. Creating Docs with Templates
 A new doc will be created using the selected
template.

26. Creating Docs with Templates
 Customize the doc with your own information

27.  To browse all templates, click the Create drop-
down button on the Google Docs home page, then
select From template....

28. Sharing Docs
 When you share a doc, you can let others
view or even collaborate on it. Google Docs
offers sharing settings that let you control
exactly who is able to view and edit your doc.
This can be useful, as you might have some
docs you want others to read but not
modify, and some you want to collaborate on.

29. Sharing Docs
 Let's look at the example of Olenna, an art teacher who
uses Google Docs to organize letters, lesson plans, and
more. Olenna's list of docs includes:
 Docs she keeps private, like her spreadsheet with
classroom expenses
 Docs she lets others edit, like the lesson planning docs
she creates with her co-teacher
 Docs she shares publicly and doesn't let others
edit, like the newsletters and announcements she
shares with her students and their parents
 Docs that others share with her, including ones she
can edit, like her co-teacher's supply inventory, and ones
she can't, like a schedule sent to her by the principal

30. To Share a Doc with a Limited
Group of People:
 Open the doc you wish to share. Locate and click
the Share drop-down button, then select Share....
•The Sharing Settings dialog box will be opened. In
the Add people: box, type the email addresses of the
people you'd like to share with.

31. To Share a Doc with a Limited
Group of People:
•Click the drop-down
arrow next to each
person's name to
decide whether they
can edit or just view
the doc.

32. To Share a Doc with a Limited
Group of People:
 If you'd like, you can add a message that will be
emailed to the people you share the doc with. You
might use this message to explain the doc, or let
them know why you're sharing it with them.

33. To Share a Doc with a Limited
Group of People:
• By default, editors are allowed to invite new people to
access the doc. If you want, you can prevent this by
clicking [Change] and selecting Only the owner can
change the permissions. Then, click Save.
 Click Share &
save. Your doc
will be shared.

34. To Share with a Larger Group
of People:
 Open the doc you wish to share. Locate and click
the Share drop-down button, then select Share....
The Sharing
Settings dialog
box will be opened.
Click Change.

35. To Share with a Larger Group
of People:
 Select either Public on the web, to let anyone view
your doc, or Anyone with the link to let only people
who you've given the exact link view your doc.
 If you wish to allow viewers to edit your doc, check
the Allow anyone to edit box.
 Click Save.

36. To Share with a Larger Group
of People:
 You will be given a link to your doc. To share the
doc with others, simply send them the link.

37. To Share with a Larger Group
of People:
 Another way of sharing a doc with a large audience
is to publish it to the web, which converts it into a
very simple web page. To publish a doc, click the
Share drop-down button and select Publish to
the Web....