text formatting in Msword

2. • Formatting means to organize text in such a way
that it becomes more attractive and easy to read.

3. • A word document generally has three
elements--- individual text characters
(and objects such as tables ,picture
etc.),paragraphs (piece of text written
without pressing the enter key),and
pages (made up of one or more
paragraphs).

4. • The format menu of MS Word contains
options/commands to help you format all
these three elements of a document
written below
• Individual text characters
• Paragraphs
• Pages

5. • When you type the text from the
keyboard , the individual text
characters appear in the Text areas
in a certain style of lettering known
as Font .
• The font option of the Format
Menu helps you to format the
individual text characters by
changing their face
(typeface),size,colour,etc.

6. • The typeface in which letters
typed from the keyboard
appear on the screen is
known as the Font Face.
• The default font face of MS
Word 2003 is Times New
Roman.

7. 1. Select the required text.
2. Click on Format Font to open the font
dialog box with the Font tab active.
3. All the fonts available in the computer are
listed in the Font section. Use the scroll bar
to scroll through the list of fonts.

8. 1. Click to select a font face.
2. See the preview of how the
selected text characters will look in
the highlighted font face.
3. Click on the OK button
4. The font face will change
accordingly.

9. • Regular,Bold,Bold Italic and underline
are the Font Styles available in Word
2003.
• The default size is regular.
• To change the font style use these steps:

10. 1. Select the required text and open the
font dialog box.
2. Select a font style from under the font
style section
3. Click to see a drop down list of
Underline styles.Click to select a
suitable style,if you want.
4. Click on the OK button
5. The font size will change accordingly.

11. • The font size refers to the font. It is given in
numbers .The bigger the number, the bigger is
the font size . The default font size of MS Word
2003 is 12.To change it for your text, you need to
follow the steps as mentioned below:
1. Select the required text and open the Font
dialog box.
2. Click here to scroll the lists through the list of
font sizes.
3. Click to select a Font
4. Click on the OK button
5. The Font size will change accordingly

12. • To change the Font Color of the text follow
these steps:
1. Select the required text and open the font
dialog box
2. Click here to see the font color pallette
3. Click to select a required font colour
4. Click on the OK button
5. The font colour will change accordingly.

15. • A paragraph ,as you know is a piece of
continuous text written without pressing
the Enter key the current paragraphs ends
and the cursor shifts to the beginning of a
new paragraph.

16. • There are a number of options in the Format
menu that helps that helps you to apply
various formatting features to one or more
paragraphs including the Paragraph option ,
Bullets and Numbering option , Border and
shading option etc.
• But just to make things simpler for you we will
use the Formatting toolbar at most of the
places for paragraph formatting.

17. • The pages of a word document generally
have white area around the text.
• This white area is known as the page
margins.

18. 1. The white 3.This
white
Space at the top space to
the
Of the page is right of the
Known on the page is
Top margin. called right
2.The white space to the left 4.The space at the
Of the page is called left margin bottom of the page
is
called bottom
margin.

19. • Aligning a paragraph means to place
the paragraph text in a straight line
with respect to any of the page
margins.
• By default Word aligns text from the
left margin but you can change the
alignment to right,centre,and justify.

20. STEPS FOR CHANGING ALIGNMENT OF PARAGRAPH
1. Place the cursor in the paragraph whose alignment
you want to change or select the paragraphs that you
want to align
2. .Click on:
Align left button Centre button
To align the text to align the text
With respect to from the centre
Left margins. Of left and right margins

21. • You can break a paragraph text into
many paragraphs by using the following
step
1. Place the cursor at a required position
in the text (or paragraph)
2. Press the enter key
3. A new paragraph will be created and
the text to the right of the cursor will
shift to the new paragraph.
4. Use steps 1 and 2 to create as many
paragraphs from the text as required.

24. • A bulleted list is one in which the text of each
paragraph is preceded by a bullet mark.
• Example:-
SUBJECTS I STUDY ARE:
•English
•Maths
•Computer Science
•Social Studies
•Science

25. • A Numbered list is one in which the text of
each paragraphs preceded by a number or
letter to indicate order.
STEPS TO START A
COMPUTER:
1. Switch on the main power
2. Switch on the UPS
3. Switch in the system unit
4. Switch on the monitor

26. • Follow these steps to create a Bulleted
List.
1. Bring the to the position where you
want to create the list.
2. Click the Bullet button on the
formatting toolbar.A bullet mark will
appear at cursor”s position.
3. Type the first list item and press the
enter key.

27. 4. Another bullet mark will appear.
5. Type out the next list item.
6. In this way type out the entire list.
7. When you want to finish the list press the
enter key twice quickly
8. The bulleted mark will no longer appear and
you can type the normal text.

28. • Follow these steps to create a numbered list
1. Bring the cursor to the required position.
2. Click on the numbering button.
3. Type the first list item and press the Enter key.
4. Another number will appear. Type out the next
list item.
5. Complete the list by proceeding in this way and
press the Enter key twice quickly to end the
list.