1. Things
you
need
to
consider
on
planning
an EVENT

2. Pl anni ng an event i s not an easy t ask, you need t o
do lot of things and preparations. You need to plan it in
order to run your event smoothly and perfectly. If you
don’t plan your event and you don’t pr epar e f or i t , you
wi l l def i ni t el y have pr obl ems and peopl e wi l l be
di sappoi nt ed. I t i s not easy t o pr epar e an event
al l by your sel f . You must f or ma t eambef or e you
pl an on maki ng event . Pl anni ng an event needs
ef f or t .

3. Here are the things
you need
to consider
on planning an event

4. Thi s i s t he f i r st t hi ng t hat you need t o consi der when you
ar e pl anni ng an event . You need t o choose a venue t hat wi l l
sui t t he ki nd of event t hat you ar e pl anni ng. For
exampl e, i f you ar e pl anni ng an event l i ke a
conf er ence, t hen you shoul d choose a venue t hat i s wi de.
You need f i r st consi der t he number s of peopl e t hat wi l l
at t end t he conf er ence. Peopl e wi l l f eel uncomf or t abl e i f
t he venue t hat you choose i s not spaci ous, wher ei n peopl e
cannot move f r eel y. You al so need t o make sur e t hat t he
si t e or l ocat i on of t he venue i s not t oo f ar f r omt he
house of your vi si t or s.
Venue

5. When you al r eady f ound a venue f or your event , t he next
t hi ng you need t o do i s buy qual i t y i t ems such as
decor at i ons. Do you want peopl e t o gi ve a negat i ve comment
about your event ? You need t o buy decor at i ons t hat wi l l
mat ch t he event t hat you choose. Your event wi l l be mor e
per f ect i f t he decor at i ons ar e at t r act i ve and wi l l mat ch
your event . You need t o desi gn t he t abl es, st yl e
cur t ai ns, l i ght i ngs et c. To make sur e t hat your
decorations will keep its quality until the events end, make sure
that young children won’t r each t hem.
Decoration

6. Af t er you ar e done wi t h t he venue and t he decor at i ons, you
need t o t hi nk about t he f ood and bever ages. Rest aur ant s
usually offer catering on every event. But you need to check first
the restaurant’s menu. You al so need t o consi der t he number of
peopl e t hat wi l l at t end i n t he event . You need t o make sur e
t hat t he f ood t hat wi l l be ser vi ng can f eed al l your
vi si t or s. I t i s bet t er i f t he f ood wi l l be mor e t han
enough.
Food and Beverages

7. Thi s i s one of t he ver y i mpor t ant t hi ngs you need t o do
when you pl an an event . You need t o l et peopl e knowt hat
you ar e pl anni ng an event . You need t o send i nvi t at i on t o
peopl e who you want t o be i n your event . You can do i t by
sendi ng a mai l or an e- mai l . You can al so cont act t hem
t hr ough phone cal l s. I n t hat way, you wi l l be abl e t o know
who wi l l at t end and who wi l l not . I n your i nvi t at i on, you
need to include the address of the venue; the date of the event and
the event’s st ar t i ng t i me. Make sur e t hat t he peopl e t hat
you i nvi t e ar e f r ee on t he dat e of your event .
Invitation

8. To make your event l ook mor e per f ect , you need t o set
at t i r e f or ever y peopl e t hat wi l l at t end t he event . For
exampl e you ar e pl anni ng an event l i ke a conf er ence; you
need t o l et peopl e who wi l l at t end t hat t hey need t o wear
formal attire. If your event is formal, the people who will attend
should be formal too. The people’s at t i r e shoul d al so f i t t he
event . I n a conf er ence, i t wi l l not l ook f or mal i f peopl e
ar e not wear i ng f or mal at t i r e.
Attire

9. When pl anni ng an event , you must have budget f or i t . You
cannot r un an event f or f r ee or wi t hout spendi ng money.
You need t o consi der howmuch i t wi l l cost you t o r un an
event including the cost of the venue, the cost of the decorations
and the cost of the food. If you don’t have enough budget s f or
your event , you can l i mi t t he number of per sons you wi l l
i nvi t e.
Budget