Jumpstart:HR is your trusted HR Outsourcing and Strategic Counseling partner. We work with your organization as a virtual and on-site service provider to solve your HR challenges, alleviate your burdens and free up your time. Visit us at http://www.jumpstart-hr.com to learn more about how we can save your organization time and bring about a greater ROI on your Human Capital Management strategy. Twitter: http://www.twitter.com/jumpstarthr Facebook: https://www.facebook.com/jumpstarthr LinkedIn: http://www.linkedin.com/company/jumpstart-hr Sign up for our newsletter and learn "What HR Can Learn from Steve Jobs.": http://www.eepurl.com/jAbNf

1. Your HR Department Could Be
Costing You: Your New Year
Proactive Audit
Joey V. Price, MS, PHR
Jumpstart:HR
jprice@jumpstart-hr.com
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

2. What You’ll Learn:
1. How to audit
employee files
2. How to get meaningful
employee feedback
3. How to assess the
competency of your HR
professionals
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

3. How to Audit Employee Files
How to comply with Federal law:
• I-9s:
– Accurate and complete
• Signed by employee and HR
• Complete information in
Section 1
• Accurate data in Section 2
• Accurate hire date in Section
3
– Properly stored
• Active Employees separate
from Terminated Employees
Questions to ask HR:
• How long do you retain
terminated employee I-9s?
• How long past hire date
does an employee have to
complete his or her I-9?
• What does the “hire date”
in Section 3 represent?
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

4. How to Audit Employee Files
How to comply with Federal law:
• Store Medical and Financial
information separate from
Employee file
• If you must report Vets-100
or AAP, be sure your
processes capture the
necessary data upfront
• Keep all personal and
confidential information
under lock and key
Questions to ask HR:
• Are we storing medical
information in the
employee file?
• Do we have updated
addresses and emergency
contact information for
employees?
• Are we locking personal and
confidential information?
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

5. How to get meaningful employee
feedback
Q: Why does employee feedback matter?
A: Employee feedback is necessary in your effort to
create a culture that fosters employee engagement,
retention, productivity and trust. More important
than getting employee feedback is actually paying
attention to it and implementing positive change.
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

6. Employee Feedback Encourages
Employee Engagement
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

7. Employee Feedback Encourages
Employee Engagement
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

8. How to get meaningful employee
feedback
• Communicate the
desired “end goal” of
the study which should
be employee-inspired
change.
• Obtain and promote
top-down support of
the feedback initiative.
• Ensure ample time for
all employees to fill out
survey and provide as
much assistance as
necessary.
• Provide incentive for
high “team-wide” or
“company-wide”
completion rates.
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

9. How to get meaningful employee
feedback
• Offer both online survey
and paper survey and
provide clear
instructions on how to
fill out both.
• Anonymous surveys are
useful but offer the
opportunity for
individual follow-up.
• Once collected, share
the results and explain
a plan for improvement.
• Confer benefits
gradually and over time.
Tie every change back
to the successful
completion of
employee surveys.
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

10. How to get meaningful employee
feedback
• Offer both online survey
and paper survey and
provide clear
instructions on how to
fill out both.
• Anonymous surveys are
useful but offer the
opportunity for
individual follow-up.
• Once collected, share
the results and explain
a plan for improvement.
• Confer benefits
gradually and over time.
Tie every change back
to the successful
completion of
employee surveys.
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

11. How to assess the competency of your
HR professionals
Q: Why do I need a competent HR staff?
A: HR requires a specific (and almost exclusive)
set of skills and knowledge that other fields do
not study. HR Administration is not the same as
Office Administration.
What your HR team doesn’t know could cost
you! ($$$)
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

12. How to assess the competency of your
HR professionals
• Your HR leader should
qualify to sit for an HRCI
Certification exam.
• Ask your staff members
about HR case law and
their familiarity with
applying each law.
• Ask your staff members
the penalty for non-
compliance in the areas
of payroll, file retention,
benefits management
and employee relations
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

13. How to assess the competency of your
HR professionals
• Your HR department
should have working
knowledge of the
following acronyms:
• DOL
• EEOC
• ERISA
• AAP
• 401k
• VETS
• GINA
• ADA
• CRA of 1964
• ICE
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

14. Give your organization a much needed
boost!
When in doubt:
Hire a knowledgeable Consultant!
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660

15. Contact Jumpstart:HR
To request more information or consultation on:
Joey Price, MS, PHR
CEO, Jumpstart:HR
www.jumpstart-hr.com
jprice@jumpstart-hr.com | 301-910-8660
Jumpstart-hr.com | twitter.com/jumpstarthr | 301-910-8660