1. Call for Proposals 2012
EACEA 42/11
How to complete your application
1

2. What is the Call for Proposals?
• Annual Calls for Proposals and selections are
managed by the Education, Audiovisual and
Culture Executive Agency (the Agency) on
behalf of the European Commission
• Call 42/11 launched December 2011
• Deadline for Proposals: 30 April 2012
• Assessment by independent experts
• Selection to be completed by July 2012
This tutorial will help you compile your Proposal
2

3. Actions and Applicants
Action 1 Action 2 Action 3
Joint Masters Partnerships Promotional
and Doctoral projects
Programmes Partnership of EU
HEIs and HEIs from a Consortium of
Consortium of EU specific organisations from
higher education region/country higher education
institutions (HEIs); sector from EU and
may also include Offers staff & student outside EU
non-EU HEIs mobility to partner
institutions with Promotes European
Manages an scholarships higher education and
integrated study international
programme with cooperation
scholarships
3

4. Contents
1. Key documents
2. Action 1 Joint Programmes
3. Action 2 Partnerships
4. Action 3 Promotion Projects
5. More information – further questions?
4

5. Key Documents for the Call:
1 - Programme Guide
• Lists programme objectives, activities,
eligibility criteria, conditions for support
• For use with documents for each Call for
Proposals documents, Guidelines for Applicants
(Action 2) and Application Forms and
Instructions
• Latest edition December 2011
(valid for 2012 Call)
5

6. Key Documents for the Call:
2 - Call for Proposals in Official Journal
• Brief programme description
• Budget and number of projects to be selected
in 2012
• Summary of award criteria
• Priorities under Action 3
• Submission deadlines
6

7. For Action 2 only:
Specific guidelines
• Lists geographical lots
• Budget per lot  minimum mobility flows
• Thematic priorities (disciplines)
• Specific criteria for partners/partnerships
• Types of mobility funded and duration
7

8. The Call for Proposals on the Web
http://eacea.ec.europa.eu/erasmus_mundus/funding/2012/call_eacea_42_11_en.php
8

9. Specific Information on the Call for Proposals
http://eacea.ec.europa.eu/erasmus_mundus/funding/2012/
call_eacea_42_11_informations_guidance_en.php
9

10. Action 1 Joint Programmes:
Submitting a Proposal
10

11. Action 1 Joint Programmes
An Erasmus Mundus Masters Course or Joint Doctorate…
• is developed and delivered by a consortium of higher
education institutions (HEIs)
• must involve at least three European HEIs and may
involve non-EU HEIs
• includes study in at least two European HEIs
• awards full-study scholarships + scholar grants
• receives EU funding for scholarships and management
• provides a joint degree/multiple degrees
Current Call aims to select up to 38 Masters Courses
and 10 Joint Doctorates
11

12. Joint Programmes: the eForm
Other documents
eForm (a fill-in pdf)
• Part A: Identification of the Award criteria responses
applicant and other partners (.doc)
• Part B: Organisation and Declaration on Honour
activities (signed & scanned)
• Part C: Summary data and
description of the project Other annexes
• Part D: Technical capacity Not for additional information.
• Part E: Degree-awarding Only to provide evidence
summary
! Maximum total size annexes: 5MB
Final eForm available in March 2012: check Call for Proposals page
http://eacea.ec.europa.eu/erasmus_mundus/funding/2012/call_eacea_42_11_en.php
12

13. Masters Courses: Award Criteria
• A1. Academic quality – course content (30%)
• A2. Course integration (25%)
• A3. Course management, visibility and
sustainability (20%)
• A4. Students’ services and facilities (15%)
• A5. Quality assurance and evaluation (10%)
13

14. Joint Doctorates: Award Criteria
• B1. Academic and research quality (25%)
• B2. Partnership experience and composition (25%)
• B3. European integration and functioning of the
programme (20%)
• B4. Provisions for candidates awarded a
fellowship (15%)
• B5. Management, sustainability and quality
assurance (15%)
14

15. Joint Programmes: Submit your Proposal
• eForm must be submitted in the on-line system
by 12:00 (midday) CET on 30 April 2012
• Paper copies not required
• E-mailed version to Agency not required
• Electronic version of eForm and annexes must
be e-mailed to relevant National Structures
• Summary sheet not required
15

16. Action 2 Partnerships:
Submitting a Proposal
16

17. Action 2 Partnerships
• Partnerships between higher education institutions
(HEIs) from EU + non-EU HEIs from a specific region
• Emphasise cooperation, transfer of know-how
• Scholarships of varying lengths (3 months to 3 years) for
academic disciplines offered by HEIs in the partnership
• Bachelor, Masters, Doctorate, Post-Doctorate students
+ HEI staff (training, teaching, research)
Current Call aims to select 53 partnerships
17

18. Action 2 Application Form
• Part A - Identification of applicant and other organisations
• Official name and address(es)
• Structure, aims and activities of the organisation
• Part B - Description of the project
• Title, partners and brief description of the proposal
• Grant amount requested
• Type and number of individual mobility
• Thematic fields covered
• Part C - Technical capacity of applicant consortium
• List of related projects/activities
• Part D - Declaration on Honour
• Signed by the legal representative of the applicant organisation
18

19. Action 2 Application Form
Annex 1: Award Criteria and Timetable
• Proposals are assessed by experts in line with
award criteria
• Explain how your project meets these criteria
• Provide an indicative timetable for activities
19

20. Action 2 Award Criteria: Strand 1
1. Relevance (25%)
2. Quality (65% total)
– 2.1. Partnership composition and cooperation
mechanisms (20%)
– 2.2. Organisation and implementation of mobility (25%)
– 2.3. Student/staff facilities and follow-up (20%)
3. Sustainability (10%)
20

21. Action 2 Award Criteria: Strand 2
1. Relevance (25%)
2. Contribution to excellence (25%)
3. Quality (50% total)
– 3.1. Partnership composition and cooperation
mechanisms (15%)
– 3.2. Organisation and implementation of
mobility (20%)
– 3.3. Student/staff facilities and follow-up (15%)
21

22. Action 2 Application Form:
Other annexes
• Annex 2. Budget (Excel sheet)
• Annex 3. Partnership statement signed by all
partners
• Annex 4. Project summary sheet for publication
on EACEA website
• Annex 5. Bank account form
• Annex 6: Legal entity form
22

23. Action 2: Submit your Proposal
• On paper in triplicate – original with original
signature plus two copies (date of postmark
counts)
AND
• By e-mail (by 30 April 2012, 23.59) to:
EACEA-EM-PARTNERSHIPS@ec.europa.eu
23

24. Action 3 Promotion Projects:
Submitting a Proposal
24

25. Action 3 Promotion Projects
• Support transnational initiatives, events, studies,
and other projects that:
– promote European higher education
– tackle issues of international higher education
cooperation:
• in specific geographical areas
• in particular academic disciplines
• relating to higher education management
• EU funding for up to 75% of project costs
Current Call aims to select 6 Promotion Projects
25

26. Action 3 Application Form (parts A-D)
• Part A. Identification of applicant and partners
• Part B. Organisation and activities
Part A and B have to be filled in
for the applicant and each partner
• Part C. Project identification
– C1: Project title
– C2: Priority area covered
– C3: Duration
– C4: Summary description of the project
– C5: Detailed project description (award criteria responses)
• Part D. Budget
26

27. Action 3 Award Criteria
1. Relevance to Erasmus Mundus Programme (25%)
2. Expected impact to enhance attractiveness of
European higher education worldwide (25%)
3. Dissemination of results and experiences, quality
assurance, sustainability and exploitation of
results (15%)
4. Consortium composition and cooperation
mechanisms (15%)
5. Work plan and budget (20%)
27

28. Action 3 Application Form: Budget
• Indication of total budget and EU grant
requested
(max 75% of total budget)
• Composition of the partnership contribution
• Staff costs
• Travel and subsistence
• Equipment
• Subcontracting
• Conferences-Seminars:
• Organisation costs
• Travel and subsistence costs of participants
and speakers
• Interpreters
• Speaker fees
• Other direct costs
• Indirect costs (max 7% of direct costs)
28

29. Action 3 Application Form (Parts E-M, Annexes)
• Part E: Work Plan
• Part F: CVs of persons responsible in each partner
• Part G: Letters of endorsement, Declarations on
Honour from partner organisations (see Annex 1)
• Part H: Legal status documentation
• Part I: Financial identification
• Part J: Privacy statement and information
• Part K: Checklist
• Part L: Declaration on Honour by the legal
representative of the applicant organisation
• Annex 1: Model Declaration on Honour by partner
organisation
• Annex 2: Budget (Excel file)
29

30. Action 3: Submit your Proposal
• 3 paper copies to be posted to the Agency
(1 original + 2 copies)
AND
• An electronic copy to be e-mailed to:
EACEA-EM2-A3@ec.europa.eu
30

31. More information
http://eacea.ec.europa.eu/erasmus_mundus/index_en.php
Programme Guide
Calls for Proposals
FAQs
Good practice
Selected projects
Partner search
Beneficiaries’
space
31

32. Questions on the Call?
Erasmus Mundus mailbox:
EACEA-Erasmus-Mundus@ec.europa.eu
32