Job analysis and job description
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Job analysis job description job specification
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Job analysis and job description
- 1. Job Analysis
- 2. Objectives ï” General Purpose: ï” Review & Record requirements of a job ï” Determine task, duties, responsibilities in a job ï” Identify skills & competencies required ï” Gather information regarding Equipment ï” Facilities ï” Materials ï” Provide job related information ï” Recruitment ï” Selection
- 3. Objectives ï” Ascertain relative worth of a job ï” Assign fair remuneration package ï” Facilitate categorisation ï” Fix standards of performance ï” Spot training gaps
- 4. Process ï” 1. Organisation & planning for the programme ï” Decide who is in charge -> make him responsible ï” Prepare time schedule & budget ï” 2. Obtaining current job design information-> obtain info from ï” Job description ï” Job specification ï” Procedure manual ï” System flow chart
- 5. Process ï” 3. Conducting needs research
- 6. Process ï” 4. Establishing priorities ï” Identify jobs to be analysed ï” Priority of jobs ï” 5. Collecting job data -> established techniques ï” 6. Redesign jobs-> if necessary ï” 7. Preparing Job Description and job specification
- 7. Techniques/ Methods of job analysis 1. Job Performance 2. Personal observation 3. Critical Incidents Techniques 1. Ask incidents 2. Collect info 3. Classify 4. PAQ (Position Analysis Questionnaire) widely used and structured 5. Panel of experts-> senior job incumbents with experience 6. Interview
- 8. Techniques/ Methods of job analysis 7. Diary method 8. Functional Job Analysis Produces standard job info Specific- work & worker
- 9. Benefits Match right people ï--ï right jobs 1. Info obtained -> enables to make proper constitution & arrangements of jobs & positions 2. Info abt demands for a job & attributes req for a job 3. Estimate worth of jobs -ï appropriate pay system 4. Job standards can be developed -ï effective appraisal of performance 5. Pinpoints T & D needs 6. Draws attention to hazardous jobs for preventive measures
- 10. Job Description
- 11. Job Description defined.. ï” Job description is a written statement that defines the duties, relationships and results expected of anyone in the job. ï” It is an overall view of what is to be done in the job. ï” It is based on objective information furnished by job analysis
- 12. Job Description components ï” Job title ï” Job Summary ï” Job locations ï” Duties and responsibilities ï” Machines tools and materials ï” Working conditions ï” Nature of supervision ï” Relation to other jobs
- 13. Why ? ï” Serves as basis for ï” recruitment and selection ï” Interviewing candidates ï” Orienting new employees ï” Evaluation of job performance ï” Helps management to know how critical a job is and its relationship with other jobs ï” Helps to resolve employee discontent
- 14. Why ? ï” clarifies role of job ï” Job incumbentâs expected accomplishment ï” Forms the ground work for an agreement between the supervisor and incumbents ï” Formal method of communicating work planning & feedback ï” Helps an organization to identify areas of weakness of incumbents and focus on T&D ï” Provide clear and written expectation of performance &skills ï” Job scope and nature->> valuable for recruitment ï” Database of job description-> understand and appreciate contributions from a job ï” Forms basis for effective job evaluation
- 15. Benefits ï” Better understand experience and skills needed for effectively discharging tasks in a position ï” Helps in Recruitment & selection ï” Clearly state skills required-> select suitable candidates ï” Help to resolve employee discontent ï” More productive org-> emp understand their resp ï” Basis for job evaluation ï” Improves morale ï” Formal method of communicating work planning and feed back
- 17. Job Specification is an analysis of the kind of person it takes to do the job, that is to say, it lists the qualifications. Written statement of qualifications and abilities required to enable the job to be performed satisafactorily.
- 18. Job Specification continuedâŠ. Job description typically includes: Degree of education Desirable amount of previous experience in similar work Specific Skills required Health Considerations
- 19. Job Specification continuedâŠ. PERSON SPECIFICATION JOB TITLE : WebProduction Manager LOCATION : Newport based. Regional Role Essential Desirable Qualification / Education / Training âą Design or web/related qualification âą Skilled in the use of photo-shop âą Good working knowledge of Microsoft Office âą Sound knowledge of HTML âą Awareness of dynamic languages such as PHP âą A management qualification Communication âą Internal âą External âą Phone âą Face to face âą Email âą In writing Skills âą Team player âą Good listener âą Ability to talk to people of differing technical expertise âą Attention to detail âą Fantastic organisation skills âą Ability to work under pressure and to deadlines âą Interpret data âą Positive outlook âą Man management skills âą A great balance of technical, commercial and people skills âą Negotiation skills Knowledge âą Awareness of the latest web technologies including video, podcasting etc. âą Newspaper knowledge