This document provides guidance on drafting a program for an intensive nursing practicum seminar. It outlines the steps to take in planning the seminar, including establishing goals and objectives, creating a budget, selecting dates and venues, researching speakers, promoting the event, finalizing schedules and scripts, and confirming details with vendors. The document stresses starting the planning process 4-6 months in advance and drafting documents like invitations, programs, and proposals to implement the seminar.

1. SEMINAR
DRAFTING
A PROGRAM DEVELOPMENT IN
INTENSIVE NURSING
PRACTICUM

2. TODAY’S AGENDA
What are the steps?
WHAT ARE THE STEPS IN CONDUCTING THE PROGRAM?
How to implement?
START WITH THE DRAFTING OF THE DOCUMENTS
Drafting of program
LEADERSHIP AND MANAGEMENT SYSTEM

3. STARTING YOUR SEMINAR PLANNING
AS EARLY AS POSSIBLE
 Once you’ve got the green light on
your seminar (at the very
minimum, four to six months
before your event), you need to
start the tasks below. The sooner
you can check these tasks off your
seminar planning list, the better!

4. ESTABLISH YOUR GOALS AND OBJECTIVES
• Write down your seminar’s purposes as
it is in line with the INP program and the
CMO 14. S.09
• Set goals for how many people do you
want to attend in person or watch your
live stream
• Set a clear profit goal if there is any

5. PUT TOGETHER A ROUGH BUDGET
• Borrow similar figures from past
seminars for a baseline.
No past seminar with proper documentation has established
• Fill in the holes with educated
guesses

6. SELECT A DATE
 Choose two dates — an optimal
and a second best for backup,
since you may have to be flexible
to get your venue of choice

7. CHOOSE A LOCATION, VENUE, AND VENDORS
• Select your ideal geographic location
and identify venues in the area
• Determine how many people will be
attending your seminar to set your
capacity needs
• Ask each venue if they provide WiFi and
have the infrastructure you need
• Review your contract either written or
verbal with these questions in
mind before implementation
We usually communicated with LGU and
MHO

8. RESEARCH SPEAKERS
• Start by identifying speakers who have
spoken at similar seminars
• Watch recordings of their talks and
compile a list of ideal picks
• Solidify your ask (date, compensation,
and type/length of talk) and reach out
Who will attend from MHO, LGU, BHO, BH, HW.

9. START YOUR SPONSOR SEARCH
• Compile a list of your top choices and
begin your mail and information
dissemination
MHO and LGU are the Gov’t Facilities we usually
tapped

10. FINALIZE SPEAKERS
• Finalize speaker fees and contracts
• Get bio info and photos
• Arrange travel and accommodations

11. ORGANIZE FINANCIALS
• Choose a ticketing or registration
technology
• Finalize sponsorship contributions
Rough estimation of budget:
 Token for speaker
 Rent
 Meal
 Some other materials

12. BUILD YOUR SEMINAR WEBSITE
• First, decide whether you’ll need a website or
direct traffic to your registration page
• Make sure your website is mobile-optimized
You have to create an invitation, program workflow,
etc.

13. START PROMOTION
• Don’t forget to create
your Facebook Event
Courtesy call and House to house
dissemination of info.

14. FINALIZE VENUE DETAILS
• Work with a caterer on the menu
• Secure A/V equipment
• Review security needs and plan
• Apply for any special permits, licenses,
etc.
Draft your venue, target materials

15. DRAFT YOUR SEMINAR AGENDA
• Outline your seminar’s schedule
and decide who’ll speak
• Don’t forget to give your attendees
breaks!
• Once you’ve completed a draft,
share it with decision makers for
approval
Who will be the MC? The
ushers/usherette?

16. FINALIZING
DETAILS!!
 With your seminar in sight, the
days are flying by.
 Here’s what you need to focus
before the event happened.

17. CONVINCE INTERESTED EVENT-GOERS
• Let those on the fence
know that they have a
limited time to register
Not everyone will attend the seminar!

18. FINALIZE SCHEDULE AND SCRIPTS
• Make sure everyone has the same
schedule
• Get sign off on any scripts from speakers

19. UPDATE YOUR CLINICAL INSTRUCTORS / SCHOOL
 Email your instructors,
speakers, and sponsors if any
with final registration numbers

20. CONFIRM TIMINGS OF ALL YOUR VENDORS
• Caterer
• A/V
• Decorations
• Speakers
Draft a proposal for this matter

21. TODAY’S ACTIVITY?
 Draft of your seminar!
 Topics?
 Speakers?
 Invitations?
 Documentations?
 Budgeting?
 Management system?
 Leadership system
Reference:
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