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Tentative Alumni Weekend Schedule
Social Planning Components
Accommodations, Class HQ, Class Party, Reunion Dinner
Reunion Volunteers’ Duties
Fundraising Plans for the Year
This year’s letter
Donor Solicitation and Recognition
Tips for Success
Friday Saturday Sunday
•On Site Registration Opens
•50th Reunion Luncheon
•Alumni College Sessions
•50th Reunion Diploma
•Blues & BBQ Kick-off
•Alumni Recognition Ceremony
•Parade of Classes
•All Alumni Luncheon
•Celebrating Ohio Wesleyan
•Greek Open Houses
•All Alumni Social
Dorm rooms will be available in Stuyvesant Hall for Friday and Saturday.
Rooms have two single beds with a shared bath for $50 per night.
Suites have two rooms (two single beds in each room) and a private shared bath for
$100 per night.
A list of local hotels is included in your Reunion Volunteers Handbook
All Classes will be assigned space for a class reunion headquarters, if
Items the committee may want to bring for the space include:
Beanies or college sweaters
Committees can reserve on campus space and add the cost of the reception
to registration ($5-10).
Richard M. Ross Art Museum (Reserved for the Class of 1964)
Schimmel-Conrades Science Center Atrium
Faculty Staff Dining Room
Off Site locations book quickly. Additional funds cannot be added to
registration for off site parties.
The Old Bag of Nails (private room available)
1808 American Bistro
Bun’s (they have a nice outdoor patio)
Amato’s Woodfired Pizza (also a nice outdoor patio)
Vito’s Wine Bar
Locations are assigned based on attendance but special requests are considered.
Tables are dressed in red & black linens.
Red & black balloons will mark the check-in table and room entrance.
The Alumni Relations Office makes menu selections for all reunions up until the 50th.
Printed programs will be placed at each dinner seat.
Dinner schedules are due to the Alumni Relations Office by April 1st
Welcome, Blessing, Speakers, etc.
University Speakers – Identify a faculty/staff member who you’d like to attend and
extend an invitation by October 1. Requests for specific professors must be cleared with
the Alumni Relations Office before an invitation is extended by the committee.
Student Speakers – Members of the Student Reunion Ambassador staff are available to
give brief remarks about being a student at OWU today, if desired.
Reunion notes are edited into Reunion Yearbooks and delivered to each dinner to be
given to guests as they leave. Reunion notes must be submitted by April 1st to be
Reunion committees are responsible for the cost of any additional favors. The Alumni
Relations staff will assist you in identifying a vendor and purchasing the items tax-free.
Taken during the social hour of your dinner.
Due to Alumni Relations Office by Sept. 1
Serves as a “Save-the-Date”
Include a brief overview of Alumni Weekend
Ask classmates to complete the alumni questionnaire & class notes forms
Encourage participation in the Ohio Wesleyan Fund
Personalize It – this is your chance to get your classmates excited!
Encourage class members to attend the reunion and
participate in your class gift by authoring letters, organizing phone
calls, sending emails, creating a Facebook page, etc.
Assist the Alumni Relations and Ohio Wesleyan Fund staff with keeping
plans on schedule.
Plan reunion dinner agenda and program – before April 1.
Preside over the reunion dinner. University staff will be there to assist, but
the committee will be called upon to lead the entire flow for the evening.
Assist with greeting and checking -in classmates at dinner.
Assist with class gift goal setting, composing and making personal
solicitations, and thanking donors for gifts.
Fall appeal letter (September)
Draft for letter sent out soon
Elect committee member to personalize and sign
Spring appeal letter(February/March)
Peer to peer solicitation
Through social media and outreach
Post class website (in process of creation) and ask classmates
to join you in giving back to OWU)
The best way to increase the number of
classmates who come back is to make personal
When you call them to invite them to come back,
invite them to make a gift to the Ohio Wesleyan
Anniversary Report: Who gave at this time last year
Monthly Gift Report: Who gave last month
Divide and Conquer!!
We recommend that you start with classmates you
have a past connection with:
Members of the same club
It can be anyone but the best results will be when affinity is
Begin with your closest contacts
Bond with them first. Reminisce about school memories.
Determine your ask
Leadership Opportunity for Young Alumni 1842 Society
$100 per graduation year
Unique gifts of $20.04 or $20.09 to get them for participation
Set up recurring gifts if they can’t afford a larger gift at one time
Report your results to the Ohio Wesleyan Fund team
Last Year: Young Alumni Challenge: Increased
participation by an average of 4% in all classes and by
Succeeded through peer to peer solicitation
Young Alumni Challenge will take place in Spring
Good to begin a lead in the fall
Celebrate your successes with us!
Build a strong committee
There is a direct correlation between the number of people
who are engaged with the fundraising and participation
We are lucky because we already have that!
Personalize your written appeal
We will follow up with a class letter draft soon
Start making contact early
Begin early and to keep up momentum
We will recognize a class gift that will include gifts to
the Ohio Wesleyan Fund
50th will also include a special initiative
We will also celebrate a 5-year class giving total
Individual recognition throughout Alumni Weekend
Follow-up thank you notes and calls
Read Reunion Volunteers Handbook
Recruit additional committee members
Choose Class letter committee
Scan and email signatures
Social Letter #1 due to Alumni Relations by September 1
Class Letter #1 draft due to Ohio Wesleyan Fund by September 15
Submit request for on-campus class party space OR reserve off-campus class party
space by October 1
Identify who will contact which classmates; begin contacting classmates
Encourage classmates to submit Reunion Questionnaire & Class Notes (Social)
Submit calling reports to Ohio Wesleyan Fund (Fundraising)
Determine off-campus lodging choices (if desired) and reserve a block of rooms
Notify the Alumni Relations Office for publication
Decide if you will have a class headquarters
If yes, determine who will staff the class headquarters. Start gathering photos,
memorabilia, etc. for display.
Determine theme for the Parade of Classes (if desired)
Finalize class event details for inclusion in Alumni Weekend brochure by January 14
Participate in reunion committee conference calls
Determine what information to include on class web page
Class Letter #2 due to Ohio Wesleyan Fund staff by March 1 (Fundraising)
Determine favors (if desired) and order by March 15 (Social)
Register for Alumni Weekend!
Submit your reunion note by April 1
Finalize Reunion Dinner Program and volunteer responsibilities at reunion dinner
by April 1
Identify host(ess) for University Representative (OWU Faculty or Staff
Identify participants for welcome, invocation, class giving report, etc.
Continue personal contact to encourage registration and gifts to the class fund
Determine last-minute details, set-up requests, etc.
Ongoing Things to Do
Contact classmates; submit calling reports to Ohio Wesleyan Fund
Send thank you notes to classmates who have made gifts to the Ohio Wesleyan Fund
Things to Do At or After Alumni Weekend
Encourage classmates to complete the Alumni Weekend evaluation form
Identify officers for your next class reunion, and submit to Alumni Relations by May 27
Submit Reunion Class Volunteers’ Report and the Reunion Dinner Summary by May 27
•No login required to view
•Review schedule updates
•See who is attending
•Class hotel information
•View airport shuttle and other
•Make a reunion gift
•Register online and receive a
confirmation email within
•Customize your class-specific