Presentation about Office 365 Planner & Groups delivered at aOS Dublin event that was hold on the 15th of May 2007 in Dublin

1. aOS Dublin
March 15th 2017
Office 365 Groups & Planner: Productivity and
enterprise collaboration end-to-end
Juan Carlos González Martín | Office Servers & Services MVP
@jcgm1978

2. aOS Dublin March 15th 2017
Thanks to our sponsors!
Platinum
Diamond
Gold

3. aOS Dublin March 15th 2017
Speaker presentation
• Office Servers & Services MVP | Cloud & Productivity Advisor
• Cofounder and Coordinator at SUGES, Comunidad de Office 365 &
Nuberos.NET
• CompartiMOSS co-director (www.compartimoss.com)
• Where you can find me:
• Twitter: @jcgm1978
• Personal blog: https://jcgonzalezmartin.wordpress.com
• E-Mail: jcgonzalezmartin1978@Hotmail.com
• LinkedIn: https://nl.linkedin.com/in/juagon

4. aOS Dublin
March 15th 2017
Modern collaboration with Office 365 Groups
Juan Carlos González Martín | Office Servers & Services MVP
@jcgm1978

5. aOS Dublin March 15th 2017
Collaboration is changing our world
Employees work on nearly
2xthe number of teams,
compared to 5 years ago
Geographically Distributed
Need different ways to connect across
locations and time-zones
Internal & External Team Members
Team members outside the firewall require access
too
Multi-Generation Workforce
Different expectations and preferences for
tools
Some features of a typical Team

6. aOS Dublin March 15th 2017
Each Team has different needs…
Co-Creating
Content
Mail &
Calendar
Voice, Video
& Meetings
Chat-based
Workspace
Sites & Content
Management
Enterprise
Social
Today’s
Challenges
Siloed Apps
Friction across applications – multiple logins, difficulty sharing and discovering information
Shadow IT
Incomplete toolset can lead to inconsistent security, compliance and risk
Wasted Time
Context switching between different apps drains attention and time

7. aOS Dublin March 15th 2017
…and Office 365 can meet all of them
Co-Creating
Content
Office 365 ProPlus
Mail &
Calendar
Outlook
Voice, Video
& Meetings
Skype
Chat-based
Workspace
Microsoft Teams
Sites & Content
Management
SharePoint
Enterprise
Social
Yammer
Complete Collaboration Solution
Office 365 addresses the breadth of
collaboration needs across your company
Integrated Experiences
Office 365 Groups and the Microsoft Graph
enable integrated experiences that provide
effective collaboration
Security and Compliance
Office 365 delivers the security,
compliance and manageability
required in today’s workplace
Office365Groups

8. aOS Dublin March 15th 2017
Collaboration in the past…
 Request DL for messaging
 Get SharePoint Site(s) for files
 Create project plan
 Manually manage permissions
on content
 Ramp up new team members
based on previous group
discussions
 Apply & manage policies on
content
 Manually manage membership
and access on DL

9. aOS Dublin March 15th 2017
…Collaboration Today = Office 365
Groups
 Group identity & assets created
in a single step
 Centrally managed as a single
object in AAD
 Simplified permissions and
access structure
 All group assets created in a
single step
 Easy to manage independently
 New members onboard quickly
Benefits for end usersBenefits for IT

10. aOS Dublin March 15th 2017
Office 365 Groups as a membership
service
User creates new group
for collaboration
Office 365 Application
Group experience populated
in app of choice
Office 365 Application
Group identity created
Azure Active Directory
Identity, Resource URLs,
Owners, Members
One Identity
Azure Active Directory (AAD) is the master for
group identity and membership across Office
365 (Exchange, SharePoint, etc.)
Federated Resources
O365 services extend with their data
(e.g. Group messaging, SharePoint
Team Site, OneNote, Planner)
Loose coupling
Services notify each other of changes to
a group (e.g., creation, removal,
updates)

11. aOS Dublin March 15th 2017
Office 365 Groups: Collaboration
Blocks
Each Group gets a
Modern Team Site
Each Group gets a
Notebook
Conversations &
Important dates
happens in Outlook
Group Tasks are
managed in Planner

12. aOS Dublin March 15th 2017
Office 365 Groups: Collaboration
Blocks
Group Site
 News & Announcements
 Document Libraries &
Files
 Lists
 Business Processes (Flow)
and Business Applications
(PowerApps)
Conversations & Calendar
 Team Discussions
 E-Mail Subscriptions
 Communications with
Vendors
 Activity Scheduling, Event
Dates, Deadlines
OneNote Notebook
 Agenda
 Meeting Notes
 Workshop Notes
 Training Notes
 Team Ideas
Planner Plan
 Work Follow Up
 Who does what
 Team Performance

13. aOS Dublin March 15th 2017
Identity
Office 365 Groups
Microsoft Graph
aOS Dublin March 15th 2017
Office 365 Groups as an Intelligent
Fabric

14. aOS Dublin March 15th 2017
Some Groups scenarios
Project Group
 One place for all project
files & Conversations
 Simple access from any
device
 Organize teamwork with
Planner
 Invite external project
members into the Group
Organizational Group
 Manage membership
across the organization
with dynamic membership
(AAD Premium required)
 Shared calendar with all
the important dates
 Work with distributed
teams using S4B
 Organize content with
modern team sites
Interest Group
 Take advantage of the
collective knowledge of
your organization
 Get notifications from
external services & apps
using Connectors
 Discover communities of
interest in the
organization thanks to the
Groups discoverability
feature

15. aOS Dublin March 15th 2017
Internal & External Team Members
Collaboration with Groups + Latest
Additions in Modern Team Sites

16. aOS Dublin March 15th 2017
Managing Groups in Office 365
End User
Create group
Set as public/private
Add members & admins
Add/remove external members
Delete group
Tenant Admin
Pull reports on group activity
Control who can create groups
Establish dynamic membership
Set naming & retention policies
Master permissions for groups
Admin Tools
> Get-UnifiedGroup #create/update/view groups and their settings
> Get-UnifiedGroupLinks #Manage members, owners, and subscriber list
> Get-MsolSettings #Manage tenant-wide group settings
Admin UI
Office 365 Admin Center
Office 365 Admin app
Azure AD Admin Portal
Exchange Admin console
Azure AD PowerShell
PowerShell
Execute against Azure AD as primary
Synchronous notification/update in
Exchange/SP
*-UnifiedGroup / *-MsolGroup
*-UnifiedGroupLinks
*-MsolSettings

17. aOS Dublin March 15th 2017
Office 365 Groups innovations
Office 365 Connectors
Microsoft Planner
Professional learning community groups Office
365 Groups + team sites integration
Guest user access (external users)
Calendaring improvements
Notifications improvements
Mobile improvements
Outlook Groups iPad app
Experiences
File quota management
Hybrid guidance & improvements
Privacy type conversion
Multi-domain support
Creation policies in AAD
Mobile application management
Data classification and extensible policies
Usage guidelines
Exchange Admin Center UI for upgrading DL to
Groups
Administration
Yammer integration – Rolling out
Planner: multi-assign, external user, mobile
Send As in Outlook on the web – Rolling Out
Outlook for Mac support – Rolling Out
Inbox tiered notifications
Single Groups files view – Already rolled out
Search across Groups
Skype Meet Now
Continuously improving UI design
Naming policies in AAD
Hidden membership
General usage reporting
Preservation and deletion policies
Soft-delete and restore
Upgrade from nested, dynamic and hybrid DLs
to Groups
Improved hybrid experiences

18. aOS Dublin
March 15th 2017
Agile Teams Management with Planner
Juan Carlos González Martín | Office Servers & Services MVP
@jcgm1978

19. aOS Dublin March 15th 2017
30% of executives say the greatest
challenge to executing strategy is
the failure to coordinate across units1
62% of employees work
from multiple locations in a
month2
25% of the average worker’s time goes
into looking for information3
1. Harvard Business Review. “Why Strategy Execution
Unravels—and What to Do About It.”
2. Forrester Remote Work Survey
3. IDC. “The High Cost of Not Finding Information.”
Modern workplace challenges

20. aOS Dublin March 15th 2017
Work management for the modern
workplace
PLANNER
• Planner is not for planning:
• Organize teamwork: Coordinate and work on tasks
• Ideal for smaller teams: Work together without
chaos:
• Visibility and transparency
• Collaborate around tasks
• Get started quickly:
• Easy to use
• Organize work visually
• Share updates & collaborate by means of Office
365 Groups
• Always stay informed about team performance

21. aOS Dublin March 15th 2017
Visual way to organize work & Work
together effortlessly

22. aOS Dublin March 15th 2017
Planner Roadmap
2017
Planner
Multiple user
assign
External user
access
Mobile
apps
Multiple plans
per group
Teams
integration
(*) Roadmap published at Ignite
Australia

23. aOS Dublin March 15th 2017
Planner Roadmap – Multiple user
assign
• Planner Top requested feature
(Check Planner UserVoice)

24. aOS Dublin March 15th 2017
Planner Roadmap – Cross Platform
Mobile Apps
Windows 10 Universal App
Native iOS Native Android

25. aOS Dublin March 15th 2017
Planner Roadmap – What about
Planner Templates?
• At Ignite Australia, Microsoft said that Planner Templates will come
this year (Q3, Q4):
• Check Dave Heller’s session:
• https://channel9.msdn.com/Events/Ignite/Australia-2017/PROD224a
• It seems Planner Templates will be more a “Cloning” existing plans
feature…something that can be done Today:
• https://blogs.msdn.microsoft.com/brismith/2017/02/17/microsoft-planner-how-to-
clone-a-plan-with-graph/

26. aOS Dublin March 15th 2017
Agile Teams Management with
Planner

27. aOS Dublin
March 15th 2017
Conclusion
Juan Carlos González Martín | Office Servers & Services MVP
@jcgm1978

28. aOS Dublin March 15th 2017
Conclusions
• Office 365 Groups can be used for a wide range of collaboration
scenarios:
• Each Group has a Modern Team site and each Modern Team site can have a
Group
• Planner enables Agile Teams Management aimed to get the work
done as fast as possible:
• Each Plan has a Group and each Group has a Plan

29. aOS Dublin March 15th 2017
Want to learn more about Office 365?
• Join us at the Microsoft Tech Community:
• https://techcommunity.microsoft.com/

30. aOS Dublin March 15th 2017
SPS Madrid, 20th of May
• Call for speakers is still open:
• http://www.spsevents.org/city/Madrid/Madrid2017/