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Learner information system

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Learner Information System
Learner Information System
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Learner information system

  1. 1. LEARNER INFORMATION SYSTEM (LIS)
  2. 2. LEARNER REFERENCE NUMBER (LRN) •Is a unique and permanent 12 – digit number assigned to a person who enters the Philippine Basic Education Program •Ex: 301432080055 301432 – School ID 08 – School Year 0055 – Student Number
  3. 3. LEARNER REFERENCE NUMBER (LRN) •Is a unique and permanent 12 – digit number assigned to a person who enters the Philippine Basic Education Program •Intended to reference a “Registry of Learners” which serves as a centralized and authoritative database of learners’ basic education
  4. 4. LEARNER REFERENCE NUMBER (LRN) •Offers access to learner profiles in the registry and even performance data as he or she completes the program, whether it be in the formal or non- formal mode of learning.
  5. 5. LEARNER REFERENCE NUMBER (LRN) •Issued to a learner when he or she registers in the basic education program either at the start of the program (i.e., kindergarten level) or when the learner transfers from a school and has not yet been issued an LRN
  6. 6. LEARNER REFERENCE NUMBER (LRN) • OBJECTIVES: 1. Provide a standardized registration system of learners 2. Track learner progress / performance 3. Provide learner information for better program planning and supervision of schools and learning centers. 4. Enhance management of learner records.
  7. 7. ROLES AND RESPONSIBILITIES • SCHOOL HEAD 1. Manage the implementation of the LIS in their respective schools 2. Issue an LRN to learners with no LRN and enroll them in appropriate grade level and section in current SY 3. Enroll transferees to the appropriate grade level and section in current SY
  8. 8. ROLES AND RESPONSIBILITIES • SCHOOL HEAD 4. Enroll previous SY enrollees to appropriate grade level and section in current SY 5. Update or correct enrolment data, personal background and CCT information of learners 6. Ensure accuracy of learner data and integrity of the LRN
  9. 9. ROLES AND RESPONSIBILITIES • SCHOOL HEAD 7. Request DO for the deactivation of multiple LRNs referring to one learner ad learners who do not actually exist in the school. 8. Ensure compliance of DepEd Order No. 22, s. 2012 requiring the inclusion of the LRN in all forms which refer to a learner
  10. 10. ROLES AND RESPONSIBILITIES • SCHOOL HEAD 9. Manage the user accounts of class advisers if school opts to divide encoding by section
  11. 11. ROLES AND RESPONSIBILITIES • CLASS ADVISER 1. Enroll appropriate SY 2011 enrollees to section handled 2. Update or correct personal background and CCT information of learners
  12. 12. PERSONS AUTHORIZED TO ISSUE THE L.R.N •Public / Private School – School Registrar or a designated personnel responsible for maintaining the registry of learners.
  13. 13. GUIDELINES • GUIDELINES 1. All learners enrolled in the school must be issued only one LRN 2. When a learner without LRN enrolls, the school must first search the LIS database through the Search Learner by Name facility to ensure that this learner was not assigned an LRN in another school.
  14. 14. GUIDELINES • GUIDELINES 3. Learners without LRN include new entrants, previous SY enrollees who were not issued an LRN, Balik Aral, transferees who were not issued an LRN in their previous school. 4. The school will create a new LRN only if the learner was not found in the database
  15. 15. GUIDELINES 5. If the learner was found, the school will enroll the said learner instead of creating new LRN 6. Please include the numerical equivalent of the section Ex: IV – Hope (2)
  16. 16. GUIDELINES Account Name and Password 301432bern
  17. 17. WEBSITES • Official http://lis.deped.gv.ph Official practice website http://lis.deped.gov.ph/practice lispractice.deped.gov.ph
  18. 18. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • School logs in LIS Main Page
  19. 19. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • System displays welcome page for school account
  20. 20. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • School clicks on the Formal Schools facility in the Main Menu to access the Select School Screen
  21. 21. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • School clicks on Next to access Search Learner Screen
  22. 22. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • School checks Name in the Search by options • System displays the criteria for searching by name
  23. 23. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • School enters region and division where the learner previously came from. If the learner is a new entrant then school should select the current division. • School enters the First Name, Middle Name, Last Name in the appropriate fields • School clicks on search to display a list of learners who have names similar to the search criteria • If the learner was not found or is not in the list displayed, school clicks on the Create New Learner command which appears after the search was conducted
  24. 24. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • System displays the Create New Learner Screen • School enters the appropriate background and enrollment information then clicks on submit to save the data
  25. 25. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • System updates the database and displays the LRN issued to the learner
  26. 26. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • If school finds the learner, school clicks on edit to enroll the learner
  27. 27. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • System displays the Edit Learner Screen • School updates background and enrollment information then clicks submit
  28. 28. ISSUE AN LRN TO LEARNERS WITH NO LRN AND ENROLL THEM • System updates the database
  29. 29. ENROLL TRANSFEREES TO THE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY Guidelines  Enrollment of transferees who have a copy of their LRN shall be accomplished through the Search Learner by LRN facility
  30. 30. ENROLL TRANSFEREES TO THE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY  School accesses the Search Learner Screen and checks LRN in the Search by option
  31. 31. ENROLL TRANSFEREES TO THE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY  School enters the LRN of the transferee then clicks Search  System displays list of learners who matched the search
  32. 32. ENROLL TRANSFEREES TO THE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY  School clicks edit to access the Edit Learner Screen
  33. 33. ENROLL TRANSFEREES TO THE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY  School updates background and enrollment information then clicks submit
  34. 34. ENROLL TRANSFEREES TO THE APPROPRIATE GRADE LEVEL AND SECTION IN CURRENT SY • System updates the database
  35. 35. ENROLL PREVIOUS SY LEARNERS Guidelines • Previous SY enrollees shall be enrolled using the Enroll Previous SY Learners facility that allows simultaneous enrollment of multiple learners
  36. 36. ENROLL PREVIOUS SY LEARNERS • School clicks on Enroll Previous SY Learners facility • System displays Enroll Previous SY Enrollees Screen
  37. 37. ENROLL PREVIOUS SY LEARNERS • School selects the previous SY grade level • System displays learners enrolled in the previous SY grade level
  38. 38. ENROLL PREVIOUS SY LEARNERS • School selects the current SY grade level and enters the current section • Schools puts a check mark on the learners to be enrolled in the current grade level and section the clicks submit
  39. 39. ENROLL PREVIOUS SY LEARNERS • System updates the database and displays updated current SY enrollment data of learners • If school wants to remove a learner from the enrollment list, click the letter R beside the enrolled Learner
  40. 40. UPDATE OR CORRECT 4PS/CCT INFORMATION Guidelines • Updating the list of 4Ps/CCT recipients shall be done using the 4Ps/CCT Recipients facility
  41. 41. UPDATE OR CORRECT 4PS/CCT INFORMATION • School clicks 4Ps/CCT Recipients command • System displays Identify 4Ps/CCT Recipients Screen
  42. 42. UPDATE OR CORRECT 4PS/CCT INFORMATION • School selects Current Grade Level and Section • System displays learners for that grade level and section
  43. 43. UPDATE OR CORRECT 4PS/CCT INFORMATION • School puts a check mark on learner who are recipients of the 4Ps/CCT program then clicks submit • System updates the database
  44. 44. UPDATE OR CORRECT 4PS/CCT INFORMATION • If school wants to remove a learner from the list of CCT recipients, click the letter R beside the Learner name
  45. 45. UPDATE OR CORRECT ENROLLMENT DATA AND PERSONAL BACKGROUND Guidelines • Making corrections to the enrollment data and personal background may be done using the Edit/Remove Enrollees facility • The Edit/Remove Enrollees facility allows the user to access all enrollees for the current school year as opposed to the Enroll Previous SY Learners which can access only the enrollees of the previous school year
  46. 46. UPDATE OR CORRECT ENROLLMENT DATA AND PERSONAL BACKGROUND • School clicks Edit/Remove Enrollees facility • System displays Edit/Remove Enrollees Select Screen
  47. 47. UPDATE OR CORRECT ENROLLMENT DATA AND PERSONAL BACKGROUND • School selects Current Grade Level and Section • System displays learners for that grade level and section
  48. 48. UPDATE OR CORRECT ENROLLMENT DATA AND PERSONAL BACKGROUND • School clicks the letter E beside the learner name to access the Edit Learner Screen • School makes the necessary corrections then clicks submit
  49. 49. UPDATE OR CORRECT ENROLLMENT DATA AND PERSONAL BACKGROUND • System updates the database and displays updated information • If school wants to remove a learner from the enrollment list, click the letter R beside the Learner name
  50. 50. ENSURE ACCURACY OF LEARNER DATA Guidelines • Per DepEd Order 22, s. 2012, schools are responsible for ensuring that information for each learner in their respective area is accurate • Schools are also responsible for ensuring that all learners in their respective area have only one LRN which shall be incorporated in all documents which refer to a learner • After encoding all learners, schools should manually review the data of their respective learners. The system also provides a Check Data facility which automatically checks the following potential errors: • No data for gender, residence and barangay • No explanation for learner with no birthdate • Learner must be between 4-30 years old (formal), between 4-100 (als) • Exactly the same name
  51. 51. ENSURE ACCURACY OF LEARNER DATA • School clicks Check Data facility • System displays potential errors found • School clicks the letter E beside the Name to access the Edit Learner Screen
  52. 52. ENSURE ACCURACY OF LEARNER DATA • School makes the necessary corrections and clicks submit
  53. 53. ENSURE ACCURACY OF LEARNER DATA • System updates the database and the list of potential errors
  54. 54. REQUEST DO FOR THE DEACTIVATION OF LRN Guidelines • Schools shall ensure that all learners in their respective area have only one LRN. In case a learner has more than one LRN, the school shall select the official LRN of the learner and request the division to deactivate the other LRNs • Schools shall also request for the deactivation of LRNs assigned to learners who do not belong the school • The request to deactivate an LRN shall be submitted to the SDS for approval following the format in Enclosure 2 of DepEd Order 22, s. 2012 • The LRN of learners who have dropped out, died or transferred out SHOULD NOT be deactivated
  55. 55. REQUEST DO FOR THE DEACTIVATION OF LRN
  56. 56. MANAGE THE USER ACCOUNTS OF CLASS ADVISERS Guidelines • A large school may delegate encoding of learners to class advisers by creating a user account that can access only the section handled by the adviser • In order to avoid conflict with the user accounts of other schools the following naming convention will be used: schoolid_name of adviser (ex. 101132_aabanil) • The user account of class advisers do not have access to the Search Learner and Check Data facility. Class advisers can only access learners enrolled in their respective classes.
  57. 57. MANAGE THE USER ACCOUNTS OF CLASS ADVISERS • School clicks on the User facility in the Main Menu • System displays the Search User Screen • School clicks on Add New User facility to access the Add User Screen
  58. 58. MANAGE THE USER ACCOUNTS OF CLASS ADVISERS • School enters User Name, Password, Description and sets the Access level to “Section” • School selects appropriate grade level and enters the section name then clicks the Add button
  59. 59. MANAGE THE USER ACCOUNTS OF CLASS ADVISERS • System creates the user account
  60. 60. MANAGE THE USER ACCOUNTS OF CLASS ADVISERS • If the school wants to edit an existing account such as change the password, grade level or the section name, school shall enter the account name in the Search User box then click the Search button • System displays all users matching the search criteria • School clicks on the letter E beside the user name
  61. 61. MANAGE THE USER ACCOUNTS OF CLASS ADVISERS • System displays Edit User Screen • School makes the appropriate changes then clicks on Edit • System updates the database
  62. 62. MANAGE THE USER ACCOUNTS OF CLASS ADVISERS • If the school wants to delete an existing account, school shall click the letter D beside the user name to access the Delete User Screen
  63. 63. MANAGE THE USER ACCOUNTS OF CLASS ADVISERS • School clicks on the Delete button to confirm deletion of the user account. • System delete user account
  64. 64. REPORTS
  65. 65. REPORTS
  66. 66. REPORTS
  67. 67. REPORTS
  68. 68. REPORTS
  69. 69. ITEMS FOR DEVELOPMENT PRIOR TO LEVEL 3 TRAINING OF SCHOOLS AND ALS FACILITATORS • Data entry for name of teacher handling a section as well as learner height and weight • Report generation of templates for school/ALS forms (eg. Form 1, 3, 137, others) • Report generation for the Nutritional Status Report • Offline LIS for schools that are unable to access the internet
  70. 70. REFERENCE Deped Order No. 22, s. 2012 Deped Order No. 67, s. 2012
  71. 71. DOWNLOAD LINK http://www.slideshare.net/jaredram55 E-mail: jaredram55@yahoo.com
  72. 72. “Challenges makes you more responsible. Always remember that life without a struggle is a life without success. Don’t give up! Learn to rest, not to quit!”
  73. 73. PREPARED: JARED RAM A. JUEZAN TEACHER I, OCTOBER 31, 2012 THANK YOU VERY MUCH!

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