1. Using Forms

2. Objectives
• Use the Form Wizard
• Create a split form
• Use Form Layout View
• Add fields to a form
(continued)
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3. Objectives (continued)
• Modify form controls
• Create calculations
• Modify tab order
• Insert an image
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4. Use the Form Wizard
• A form is an Access database object
that allows you to arrange the fields
of a record in any layout so you can
enter, edit, and delete records
• One way to create a form is by using
the Form Wizard
• The Wizard asks you questions to
determine the information you want
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5. Form Views
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6. Create a Split Form
• The benefit of a split form is that the
upper pane allows you to display the
fields of one record in any arrangement,
and the lower pane maintains a
datasheet view of the first few records,
which you can navigate very quickly
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7. Form Creation Tools
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8. Example of a table in a split form
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9. Use Form Layout View
• Layout View lets you make some design
changes to a form while you are browsing
the data:
• Move and resize controls
• Add or delete a field on the form
• Filter and sort data
• Change formatting characteristics, such as
fonts and colors
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10. Use Form Layout View
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11. Mouse Pointer Shapes in Form
Layout View
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12. Add Fields to a Form
• Can be done in Layout View or Design
View using Field List window
• To add a field: drag it from the Field List
to the location you want
• When you add a new field, 2 controls are
created: label and text box
• To delete a field: click to select the field,
then press [Delete]
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13. Field List in Form Layout View
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14. Bound vs. Unbound Controls
• Every item on a form is a control, such
as text boxes and labels
• Bound controls display data
• Unbound controls do not display data
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15. Modify Form Controls
• When you modify controls, you
change their properties
(characteristics)
• All of the control characteristics you
can modify are stored in the control’s
Property Sheet
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16. Using the Property Sheet
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17. Common Form Controls
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18. Create Calculations
• To create a calculation in a text box,
you enter an expression instead of a
field name in the Control Source
property
• An expression is a combination of
field names, operators (such as +, –,
/, and *), and functions (such as
Sum, Count, or Avg) that results in a
single value
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19. Creating Calculations
• Expression: an equal sign and a
combination of symbols
• Square brackets must surround a
field name in an expression
• Field name must be typed exactly as
it was in Table Design View (except
for capitalization)
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20. Adding a Text Box to Calculate a
Value
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21. Sample Expressions
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22. Modify Tab Order
• Tab Order: the order the focus moves as
you press [Tab]
• Tab Stop: determines whether the field
accepts the focus and therefore
determines where the focus moves as
you press [Tab]
• All text boxes and combo boxes have a
tab stop and are included in the tab order
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23. Tab Order Dialog Box
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24. Insert an Image
• Examples are pictures, logos, clip art
• The form section you place it in
determines where it will appear on the
form
• For example, determine whether you
want the image at the top of the form
or next to each record
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25. Form Sections
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26. Adding an Image to the Form
Header Section
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27. Summary
• Using the Form Wizard
• Creating a split form
• Using Form Layout View
• Adding fields to a form
• Modifying form controls
• Creating calculations
• Modifying tab order
• Inserting an image
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