1. CTE HANDOUT FOR ICT MIDTERM
MICROSOFT WORD is a component of Microsoft Office, an application used to encode and
manage data, making letter documents, text editing and similar works.
MICROSOFT EXCEL is a component of Microsoft Office, an application used to encode data
and manage data, create formula for mathematical and logical expressions and more.
The Home Tab
1. Clipboard ribbon – a part of the home tab that contains the copy, cut, paste and format
painter icon
2. Font ribbon – is used to customize the font face, style, color, fill, size and font effects.
3. Alignment ribbon – customizes the alignment or orientation of the paragraph, line or
segment.
4. Number ribbon – customizes the number presentation as to decimal, fraction, percentage and
more.
5. Styles ribbon – is used for managing cells, tables and conditional formatting for managing
rules in logical or mathematical expressions.
6. Cells ribbon – customizes cells and worksheet like inserting cells, formatting the cells and
deleting cells.
7. Editing Tab – contains Autosum, sort and filter, and find and select icons.
The Insert Tab
The Insert Tab contains the following ribbons
1. Tables 2. Illustrations 3. Charts 4. Sparklines 5. Filter 6. Links
7. Text 8. Symbols
❶ ❷ ❸
❹ ❺ ❻
❼ ❽
❶ ❷ ❸ ❹ ❺ ❻ ❼
2. The Page Layout Tab
The Page Layout Tab contains the following ribbons
1. Themes 2. Page Setup 3. Scale to fit 4. Sheet Options 5. Arrange
The Formula Tab
The Formula Ribbon contains the following:
1. Function Library 2. Define Names 3. Formula Auditing 4. Calculation
The Data Tab
The Data Tab contains the following ribbon:
1. Get External Data 2. Connections 3. Sort & Filter 4. Data Tools 5. Outline
The Review Tab
The Review Tab contains the following ribbons:
1. Proofing 2. Language 3. Comments 4. Changes
❶ ❷
❸
❹ ❺
❶ ❷ ❸ ❹
❶ ❷ ❸ ❹ ❺
❶
❷
❸ ❹
3. The View Tab
The View Tab contains the following ribbons:
1. Workbook Views 2. Show 3. Zoom 4. Window 5. Macros
Common Error Symbols in MS Excel
1. Microsoft Excel displays the #DIV/0! error when a number is divided either by zero (0)
or by a cell that contains no value.
2. Microsoft Excel displays #N/A in one or more cells on a worksheet. This error indicates
that a value is not available to a function or formula.
3. Excel displays #NAME? in one or more cells on a worksheet. This error occurs when
Microsoft Excel does not recognize text in a formula.
4. Microsoft Excel displays #NULL! in one or more cells on a worksheet. This error
occurs when you specify an intersection of two areas (ranges) on a worksheet that do
not intersect. The intersection operator is a space character between references.
5. Microsoft Excel displays #NUM! in one or more cells on a worksheet. This error
indicates that a formula or function contains invalid numeric values.
6. Microsoft Excel displays #REF! in one or more cells on a worksheet. This error occurs
when a cell reference is not valid.
7. Excel displays the #VALUE! error in one or more cells in a worksheet. Microsoft Excel
may display the #VALUE! error if your formula includes cells that contain different
data types. If error checking is enabled and you position the mouse pointer over the
error indicator, the ScreenTip displays "A value used in the formula is of the wrong data
type." You can typically fix this problem by making minor changes to your formula.
Operators:
(+) – Addition
❶ ❷ ❸ ❹
❺
4. (-) – Subtraction
(*) – Multiplication
(/) – Division
(^) – Exponential Form
Separators
( ) – Parenthesis – used to override the order of the operation.
(,) – Comma – used as separator for non-contiguous cells in a formula.
(:) – Colon – used as separator for contiguous cells in a formula.
Opening Microsoft Excel
Point to
All Programs
Point to
Microsoft Office
Click Microsoft Office
Excel 2007
Click Start
5. Elements of an Excel
WorkbookQuick Access
Toolbar
Tabs Title Bar
Office
button
Ribbon
Name
box
Worksheet
area
Status
bar
Active
cell
Formula bar
Cell pointer
Vertical
scroll bar
Horizontal
scroll bar
Worksheet
tabs
6. Elements of a Worksheet Area
Name
box
Formula bar
Cell pointer
Active cell
Select all
button
Row
header
Column header
Fill handle (+)
Gridlines
8. Changing the Active Cell - GoTo
Feature
Click Home
Tab
Click Find & Select,
Then Go to
Type cell address
in the Reference
box and click OK
9. Saving a Workbook …/2
Enter location for saving the file
Enter file name Click Save
Note or change
file type
10. Naming a Workbook (File)
• Up to 255 characters including
– drive letter
– folder names
– spaces
• Excluded special characters include
forward slash (/) question mark (?)
backslash () quotation mark (“)
greater than sign (>) colon (:)
less than sign (<) semicolon (;)
asterisk (*) pipe symbol (|)
