Lesson 8 of Microsoft Office Word 2007 at the Willmar Public Library.

1. Microsoft Office Word 2007
Lesson 8:
The Mailings Tab
Samantha TerBeest
Willmar Public Library

2. Overview
 We will be talking about:
◦ Printing Envelopes
◦ Merging Information

3. The Mailings Tab
 This tab is used for:
◦ Creating labels & envelopes
◦ Merging Text
 Ex. Putting Multiple Names & Addresses into one letter
 The last two groups will always be grayed out
until you use one of the first two groups.
◦ The 1st group is for creating envelopes & labels.
◦ The 2nd group is used to start a mail merge
 What is a mail merge?
◦ It is when you merge data from an external source into
the document.

4. The Mailings Tab Continued…
 We will not learn how to do label in this
lesson.
 The first exercise is on envelopes
 The next on merging data

5. Printing Envelopes Exercise
 Open Word
 Type the address of a recipient; any one you would
like.
 Select all lines of the address – do not select any
blank lines.
 Click the Mailings tab.
 In the Create group, click Envelopes. The
Envelopes & Labels dialog opens with the text with
the text you selected already in the Delivery
Address: box.
 Enter your address in the Return Address box.

6. Exercise Notes
 In the dialog box, there is an Options
command.
◦ Here you can change the envelope size if needed.
 Normally, after you fill out the address
information, you would click print. Today you
will click Add to Document.
◦ Click no if a dialog box appears asking to save the
return address. (At home, you may want to click
Yes.)

7. Merging Data into a Letter
Exercise Part 1
 Open Word.
 Click the Office button and then choose Open.
 In the Documents folder, double-click on Christmas
Letter.
 Click the Mailings Tab.
 In the Start Mail Merge group, click Start Mail Merge
and choose Letters from the drop-down menu.
 Then in the same group, click Select Recipients and
choose Type New List from the drop-down menu.

8. Merging Data into a Letter Exercise
Part 2
John Doe
123 1st Street SE
Willmar, MN 56201
Jane Doe
456 2nd Ave N
Spicer, MN 56288
John Deere
789 3rd Street S
Atwater, MN 56209
Chuck Norris
987 4th Ave NW
Minneapolis, MN 55401
Sara Lee
654 5th Street SW
Chicago, IL 60602
A dialog box will open. Type the below names &
addresses in the appropriate boxes. (Click New
Entry after each address to add a new line.)

9. Merging Data into a Letter
Exercise Part 3
 When you are done typing the addresses, click OK.
 A Save Address List Dialog Box will appear. In the File Name:
box, type Holiday Letter List and then Save it.
 Now we can add information to the letter. Click Ctrl+Home to
go to the top of the document. On the Mailings Tab, in the
Write & Insert Fields group, click Address Block.
 The Insert Address Block dialog will appear. In the Insert
Recipients Name in this Format: box, scroll down to The
Randall Family option and click it so it is highlighted blue. (You
can see what this option will do in the Preview Box.)
 Click OK.
 A phrase that says <<address block>> will appear. This is
where the full name and address will appear later.

10. Merging Data into a Letter
Exercise Part 4
 Click down to where it says Dear
Family,. Put your cursor in the middle of
Dear and Family.
 In the Write & Insert Fields group, click
Insert Merge Field and choose
Last_Name from the drop-down menu.
 <<Last_Name>> will now appear
between Dear and Family.

11. Merging Data into a Letter
Exercise Part 5
 In the Preview Results group, click Preview Results.
 Using , in the Preview Results group, scroll
through each one to see what each looks like.
 If everything looks good, click Finish & Merge in the
Finish group and choose Edit Individual Documents
from the drop-down menu. (If you were at home, you
could choose Print Documents.)
 A dialog box will appear. Leave the dial on All and click
OK.
 New document will appear with five pages of the same
letter for five different families. When done, do NOT save
the document

12. The End
 Congratulations!! You have completed
Beginners: Microsoft Office Word 2007.
 If you need a certificate, please see me
after class.
 On January 15th at 11AM, Beginners:
Microsoft Officer PowerPoint 2007 will
start. If you are interested, there is a
sign-up at the front table.