a case study on the Indian Grand Prix from a Project Management perspective

1. PROJECT MANAGEMENT
A CASE STUDY ON
F1 – Indian Grand Prix
Presented By:
Ashwin Mehta #313
Pratik Mehta #314
Ishan Parekh #315
Ankit Shah #317
Dishank Shah #318

2. F1 – Indian Grand Prix
Project Initiation
Project Planning
Project Execution
Project Monitoring & Controlling
Project Closing
Contents

3. F1 – the fastest sport in the world & with the most
diversified fan following
F1 India – huge fan following because of Ferrari,
Michael Schumacher & more recently, Force India
In September 2007, it was finally announced that
India all set to have its own Grand Prix.
F1 & the Indian Context

4. First race to be held on: October 30, 2011
The 18th race of the season
To be held at the Jaypee Group Circuit, Greater Noida
The Circuit:
Roughly 5.5 kms (3.1 miles) long
Designed by F1 circuit designer Hermann Tilke
Core area spread over 875 hectares
Cost of infrastructure between Rs. 12-15 billion
Seating capacity of 2,00,000
Expected to complete by May 2011
F1 – Indian Grand Prix

5. Application of
Knowledge, skills, tools & techniques, project activities
To achieve
Project objectives
PM is accomplished through processes
Initiating, planning, executing, controlling, & closing
Project work typically involves
Identifying requirements, defining objectives, balancing
constraints
Project Management

6. Business Need Identified
Project Objectives Defined
Stakeholders identified
Project Manager Selected
Project Initiation

7. JPSK Sports Pvt Ltd secured a 10 yr contract with FOA
in June 2007
Tilke GmbH of Aachen, Germany was later appointed
as circuit designers
The site of Greater Noida selected on the
recommendations of Hermann Tilke
JPSK had to pay for the land acquired, and will pay
FOA, $40 million/year for the next 10 years
Initiation of the Indian Grand Prix

8. Plans to host Indian Grand Prix on from as early as
1997
2 locations in Mumbai & Hyderabad declared “dead”
in 2004 due to change in govt. policy
Following months on negotiation, it was decided by
the IOA that the track would be built in Greater Noida
Business Need

9. Bring the F1 closer to the fans & the Indian masses
Make India a multi-sport country
Boost to the hotel & tourism industry
Lift to the country’s profile
Potential to generate huge revenues & employment
opportunities
Project Objectives

10. IOA (Indian Olympic Association)
FIA (Federation Internationale de l’Automobile)
FOA (Formula One Administration)
JPSK Sports Pvt Ltd
The 12 teams participating
And lastly the fans
Stakeholders

11. Samir Gaur (MD & CEO of JPSK) was appointed the
project manager of the Jaypee Group Circuit in
September 2007.
Project Manager

12. Plan the project
Planning processes develop project plan
Define & refine project scope, cost & schedule
Progressive detailing, iterative plan
Build Project Management Plan
Project Planning

13. Early stage in procurement
Fulfill operational requirements
Includes specifications of item or service
Generally follows a specific structure & format
Reflect the strategy & short/long -term business
objectives
Request For Proposal

15. Construction Planning

16. Part of Jaypee Greens Sports City
Master plan includes a cricket
stadium, a golf course, a hockey
stadium and a sports academy
catering to football, hockey, cricket,
basketball and tennis for which
partnerships have already been
signed
The Master Plan

17. Second fastest circuit after Monza
Plans to make one of the most challenging circuits for drivers
Rapid rise of 14 mtrs within the first 3 corners alone
A banked double-apex bend on the far side of the circuit
The Circuit

18. The Circuit

19. The Circuit – entrance plans

20. The Circuit – medical building

21. processes to complete work defined in project
management plan to satisfy the project specifications
Coordinating people & resources, integrating
activities
Implements approved changes
Executing group uses major part of budget
Project Execution

22. Project Execution Plan
1. Acquisition of land
2. Construction of roads
3. Construction of first layer of circuit
4. Construction of stadium
5. Construction of pit zones
6. Construction of second layer of circuit
7. Construction of medical building
8. Construction of final layer of circuit

23. Construction Project - WBS

24. Precedence Relations –
Construction of Roads

25. Activity Representation –
Construction of Roads
Activity-on-Branch Representation
of a Nine Activity Project
Activity-on-Node Representation
of a Nine Activity Project

26. Activity Relations

27. Tilke GmbH of Aachen, Germany (design partners)
L & T (general contractor)
Kimley-Horn & Associates (transportation & urban planning)
Walter P Moore & Associates (traffic planning & transportation
engineering)
Terracon Consultants (geotechnical engineering & material quality)
Carlson Brigance & Doering Inc. (surveying & infrastructure expertise)
Miro Rivera Architects (specific designs for structures & facilities)
Siemens (race control management system)
Teracom + BSNL (modems)
AirTel (communications)
BHEL (power)
BEL (surveillance equipment)
ESPN-STAR (telecasting)
Partners

28. FIA
IOA
FOA
The Central Government
The state of Uttar Pradesh
The City of Greater Noida
Ministry of Planning
Ministry of Urban Development
Ministry of Youth Affairs & Sports
Ministry of Environment & Forests
Permits & Approvals

29. Involves processes to track, review and regulate the
progress & performance of the project
Project performance measured to identify variance
Provides inputs for change to project plan and project
documents
Project Monitoring & Control

30. Risk management planning
Identification of risks
Analysis (qualitative & quantitative)
Plan risk responses
Monitor & control risks on project
Risk Management

31. Must be approved 90 days before the event by the
FIA
Geometry of track must be in accordance to the
formulae set out by FIA in Appendix O to the
International Sporting Code section 7
Criteria regarding longitudinal profile, visibility,
curves, track edges, runoff areas & starting grid
specifications
Track Design

32. Procedures in detail given in Appendix H
Race control center
Posts situated 500m from each other
Emergency cars for temporary stops
Marshalls & medical crews at every 300m
Medical management system
2 anesthetists/resuscitation doctors, 2 surgeons skilled in spinal
injuries and trauma, 1 doctor skilled in treatment of burns
Track equipped with Fast Medical Intervention Vehicles (FMIV)
carrying all necessary medical equipment, the driver of which is
an experienced race driver
Emergency Response

33. FIA’s R&D developed own software
Predicting the trajectory & velocity of a car once the
driver has lost control of it
Model & predict the effects of every nuance of
aerodynamic, tire, engine, damper etc.
CSAS run via the AutoCAD software which also helps
in simulations
Continuously updated system
Circuit & Safety Analysis System

34. Equipped with energy absorbing devices (springs /
dampers)
Designed to accommodate a variety of angles of impact
Appointed Transport Research Laboratory (TRL), UK, to
evaluate the performance of existing barriers & employ
better ideas for any novel barrier system
Tire barriers are built if road tires with plastic tubes
sandwiched between them
Overtire barriers made of air filled cells, as a result of safety
towards the drivers
Barriers

35. Obtain formal acceptance of the product
Hand off of products, results
Verifies all process completed
Close out procurements
Document lessons learned
Archive project documents
Project Closing

36. Track to be approved by FIA 90 days before the event
Documents to be archived with FIA, IOA & FOA
After the approval, begins the process of hiring of
staff and other officials
Contract of BOOT (Build-Own-Operate-Transfer)
Transfer to FOA to take place after a period of 20
years; with an option to continue with the same
contractor for another period at a concessional rate
Project Closing – F1 Track

37. A huge scope of infrastructure developments
An immediate boost for the hotel & tourism industry
A lift for the country’s profile
Potential to generate around $170 million in revenue
Potential to employ 10,000 people
Opportunity in advertising tie-ups between
manufacturers & F1
Economic Benefits

38. Team Building

39. Main Grandstand

40. Pit Building

41. Paddock Area