Powerpoint Tutorial

1. •Unit 1
•PowerPoint Basics
• Trusty Toolbars
• Handy Help
• Techie Terms
• Cool for School

2. Finding the toolbars
The toolbars contain graphically illustrated buttons that you
click to perform specific tasks in a program. PowerPoint has
four main toolbars, which can help you create your
presentations quickly and easily.
The Standard Toolbar is located at the top of the PowerPoint
window, below the menu bar. It has buttons for common
tasks such as saving, printing, checking spelling and
inserting charts and tables.

3. The Formatting Toolbar is located just below the standard
toolbar. Most of it’s buttons are for formatting text. Use these
buttons to change the font type or size, make text bold or
italic, indent text, and insert bullets.

5. The Drawing Toolbar is located at the bottom of the
PowerPoint window. It has tools for drawing
shapes, adding lines and curves, and inserting text
boxes and WordArt. It also has buttons for
manipulating and formatting the objects you draw.

6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side of the
PowerPoint window. As well, docked toolbars, including the
Standard Toolbar, the Formatting Toolbar, and the Drawing
Toolbar, can be converted to floating toolbars. A move handle on
the left or top of the toolbar indicates that the toolbar is docked. A
title bar indicates the toolbar is floating.
Here's how to move one of the
toolbars to a new location:
1. Click the move handle on a
docked toolbar, or click the
title bar on a floating
toolbar.
2. Holding down the mouse
button, drag the toolbar to
the new location.

7. Docking a toolbar:
Try docking a toolbar to the top of the PowerPoint
window. This will give you more working area on your
PowerPoint window.
1. Click the title bar on the Common
Tasks toolbar.
1. Drag the toolbars upwards, until the
toolbar outline snaps into place along
the edge of the program window.
If you see move handles on toolbar, you know
it is successfully docked.

8. Adding and removing toolbars:
PowerPoint has several other toolbars to help you
accomplish this task.
The Picture Toolbar has several buttons that are useful
when you work with images. There are buttons for
Contrast, Brightness, and Cropping. This toolbar will
automatically appear when you insert clip art or
pictures.

9. The Animation Effects Toolbar has buttons for working
with animations, and the Web Tool bar helps you create
presentations on the Internet. There’s also a Reviewing
Toolbar, a WordArt Toolbar, and a Control Box Toolbar.
When you’re a more advanced user, you may wish to
add some of these toolbars to you PowerPoint window.
Let’s say you want to add the animation effects toolbar.
Here’s what you do:
1. Click the View menu, and then
point to Toolbars.
2. In the submenu, click the check
box next to animations effects. An
animation effects toolbar appears
in the PowerPoint window.

10. Removing a toolbar:
PowerPoint lets you remove toolbars you don’t need. Try
removing the animation effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar.
2. In the submenu, click the check box next to animation effects
to deselect it.
The check mark disappears and the animation effects
toolbar is removed form your PowerPoint window.

11. Activating and using the Office Assistant:
The Office Assistant is an animated help system that
answers your questions, and offers tips and helpful
suggestions as you work. The standard Office
Assistant character is Mr. Clipit, an animated
paperclip, but you can change the Office Assistant’s
character at any time.
To activate the Office Assistant, click the Office
Assistant button on the Standard Toolbar.

12. Or click the Help menu, then click Microsoft
PowerPoint Help.
The Office Assistant appears, ready to assist you. Once
the Office Assistant is activated, it ‘observes’ your work
and offers tips or suggestions. A yellow bulb above the
Office Assistant indicated that it has a tip.

13. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Let’s say you want to find out how to insert
a graphic. Here’s what you do:
1. Click the Office Assistant.
A callout appears, asking
you what you want to do.

14. You can ask the Office Assistant to help you perform tasks
in
PowerPoint. Let’s say you want to find out how to insert a
graphic. Here’s what you do:
2. Type in your request. For
example, type “insert a Graphic”.
A list of related help topics will
appear.

15. You can ask the Office Assistant to help you perform tasks
in PowerPoint. Let’s say you want to find out how to insert
a graphic. Here’s what you do:
3. Select a help topic form the
list. (Click See More for more
options.) The help topic is
displayed.

17. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are useful
to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that
contains all the slides, speaker’s
notes, handouts, etc. that make up you presentation.
Object: Any element that appears on a PowerPoint
slide, such as clip
art, text, drawings, charts, sounds, and video clips.
You can refer to a clip art object, a text object, a title
object, a drawing object, etc.

18. Slide Show: A series of slides displayed in sequence.
A slide show can be controlled manually or
automatically.
Transition: A special effect used to introduce a slide
during a slide show. For example, you can fade in
from black, or dissolve from one slide to another.

19. Unit 1
Obviously you’re a teacher with a pioneering spirit.
So, no doubt, you’ll want to teach your students how
to create multimedia presentations using PowerPoint.
Before you get your students all excited about funky
animations and nifty sound effects, you’ll have to equip
them with a few PowerPoint essentials.
First and foremost, you have to talk the talk.
Introduce your students to PowerPoint vocabulary by
doing a live demonstration of all the different terms
you will be using. Explain the difference between a
slide and an object. Show how a transition is a part
of a slide show. And just to make sure everyone is on
the same wavelength, follow-up your demonstration
with a worksheet.

20. PowerPoint comes with many toolbars-fifteen of them, to be
exact. Don’t worry about introducing your students to all of
them. Concentrate on the four main toolbars that appear
when you first open the program.
You might want to consider introducing the toolbars one at a
time. To start, you can hide all of the toolbars. When your
students need to format text or add graphics, show them how
to add the appropriate toolbar and teach them the function of
each button.
The toolbar-by-toolbar approach sound radical, but what
better way to prevent your students from clicking every
button in sight. Teaching PowerPoint one toolbar at a time
also keeps your students focused and gives you a nice,
systematic way of introducing the program's features and
functions.

21. Before you introduce the Office Assistant to your students,
consider whether it will be beneficial to them. Will your
students be able to read and comprehend the words in
Office Assistant? Can they navigate through the Help files
without your assistance? Do you have enough class time to
let students explore this feature? Will your students become
as addicted to animating with the Office Assistant as you
are?
Note: If you haven’t discovered this yet, hold your mouse over the Office Assistant
and click your “right” mouse button. Choose Animate! from the pop-up menu and
be prepared for a surprise.
Take the Quick Quiz to test
your knowledge!

22. UNIT 1: PowerPoint Basics

23. 1. You know a toolbar is successfully docked
when…
it moves to the side of the page.
it turns a different color.
move handles appear on it.
a loud whistling sound comes from
your computer speakers.
Click on the correct answer

24. 2. You can activate the Office Assistant by…
Clicking “Insert”
Clicking “Office Assistant” on the standard
toolbar
Using Ctrl+Alt+Del
None of the above
Click on the correct answer

25. 3. How may toolbars are in PowerPoint?
15
5
3
1
Click on the correct answer

26. 4. An example of an object would be…
Slide Show
Office Assistant
Toolbar
Sounds
Click on the correct answer

27. 5. The Drawing toolbar is located…
The bottom of the PowerPoint window
The side of the PowerPoint window
The top of the PowerPoint window
There is no drawing toolbar
Click on the correct answer

28. A toolbar is successfully docked when
move handles appear on it.

29. To activate the Office Assistant, click the Office
Assistant button on the Standard Toolbar.

30. PowerPoint comes with many toolbars-
fifteen of them, to be exact.

31. Object: Any element that appears on a PowerPoint
slide, such as clip
art, text, drawings, charts, sounds, and video clips.
You can refer to a clip art object, a text object, a
title object, a drawing object, etc.

32. The Drawing Toolbar is located at the bottom of
the PowerPoint window.

33. That is incorrect! Please try again!