Automation of document scanning, document type separation, metadata extraction, indexing, and finally release of scanned document with extracted metadata into AxonShare (Collaborative Content Management) repository. This way the scanned document is stored and managed in a central content repository and Searchable on Metadata applied.It could be used to automate the document-centric business processes such as Invoice/Applications/Contracts capture, processing, indexing, storage and management through a collaborative content management.

1. Intelligent Document Capture
& Processing Solution
Collaborate : Discover : Grow
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2. THINGS TO COVER
Challenges in storage of documents
Drivers
AxonShare ‘Value Proposition’
Content Capture & Processing
Engagement Process
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3. “We fight these day-in & day-out…….”
Challenges
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4. Status-quo of document storage
Before
Physical
Storage &
Shared Folder
Shared Folder
• Productivity
• Compliance
Physical • Collaboration
Storage
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5. Status Quo
Can’t find documents
• Physical storing of documents
• Also using Shared Folder
• Workers spend hours managing and searching for info
• No centralized online Search
Takes long to locate the information
Can’t find the Right Version
Content from Multiple Sources
Information is not Distributed in Time to be Useful
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6. “We are doing just fine……why do we need to adopt Collaborative
Content Management solution”
Drivers
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7. Drivers
Risks
• Physical storage prone to loss & damage – fire, theft
• People dependencies – people leave along with knowledge
• Litigations
Changing nature of Business
• “On-Demand” service expectations from customers both internal & external
• Multi-culture integration – tie-ups with foreign firms / servicing of
international clients
• Complex transactions – cross border mergers, acquisition, Intellectual
Property matters etc.
Regulatory Compliance
• Records Management to preserve, retrieve, and produce electronic data
• E-filing
Changing Nature of Technology
• Collaboration, Social Networking, and Knowledge Management
• Direct impact on workers productivity
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8. All this necessitates a greater need for:
• Centralized Document Management
• To store and manage Digital information and other office
activities such as Emails.
• Document Collaboration
• A business document needs multiple inputs from workers with
different expertise, associates, and clients spread all over
• Ability to concurrently access and work together on the same
file
• Visible Conversations
• Make knowledgeable Interactions accessible to rest of the
organization and not just few individuals
• Harnessing & Sharing Knowledge
• Tools to capture and share knowledge such as Wikis, Blogs,
Forums, Smart Tags etc.
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9. “What is AxonShare?”
AxonShare Overview
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10. AxonShare
AxonShare is Collaborative Content
Management solution that connects
workforce with organizational content. Document
Management
Facilitates Collaborative creation,
organization, and search of all content.
Manages Content Lifecycle and Track Social
Changes. Networking AxonShare Collaboration
Helps organizations address the
challenge of Knowledge Sharing by
allowing users share:
• workspaces, Records
• documents, digital content, and Management
• collaboration applications
within a secure, unified environment
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11. AxonShare connects content with users
Before After
Shared Drive
Shared Drive
• Productivity Shared Smart Rules
• Compliance Web
• Collaboration Drive Based
Access
Interface Repository
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12. “How do we do we automatically capture and process physical
documents….?”
Content Capture &
Management Process
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13. Doc Preparation Validation Release
• Create Batch • Verify the metadata applied • Release the doc filled with
by OCR s/w metadata into AxonShare
• Create Barcode Separator
sheets • Make changes manually if Repository
required • Watch Release Status
• Insert Separator sheets to
identify ‘doc type’ & ‘EOD’
Scanning Indexing
[Scanner integrated through • Auto extraction of Search
‘ftp’ with AxonShare metadata from Zones
Repository] • Search docs in
applied AxonShare repository
•Scan Doc Batches >300 dpi
• Single Image file of entire batch
• Option to manually edit based on metadata
created the metadata applied
• Image auto dropped in mapped folder
of AxonShare
Configure OCR S/w Separate Docs
• Create ‘doc type’
templates • Load Images into OCR s/w
• Create OCR Zones • Auto identifies the ‘doc
type’
• Map Metadata field with
AxonShare Repository • Auto loads & compare the
‘doc type’ template with
scanned image
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14. Network Scanner Kick Off Workflow
Scan Profiler
Send out Notifications
1 Profiler processes
scanned images to: After processing, Dashboard
• Separate Profiler Releases the
• Index indexed docs as
Drops scanned • Validation separate files
batches directly thru • Release
‘ftp’ into the
AxonShare Repository
File System 2 3
4
Released docs in
AxonShare Repository
ready for Searching
based on metadata
Shared Drive
Sites, Smart Folders, Rules
SAP CRM AxonShare Central Repository
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15. Automatic Metadata Extraction
from Scanned Docs
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16. Scanned Docs with Metadata in
AxonShare Repository
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17. Metadata applied to scanned doc
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18. “OK….how do we move forward now?”
Engagement Process
18

19. Engagement Process
Review Paper Doc Volumes
Identify Indexing Requirements,
Process & Functional Roles
Define Formats Requirements
Customize & Configure Profiler
Solution
Solution Testing, Training &
Deployment
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20. About InfoAxon
India’s First Open Source Integration Company
Established in 2001; Global presence with offices in UK & India
InfoAxon architect, develop and support ‘enterprise solution stacks:’
leveraging
• Open Standards
• Open Source Frameworks,
• Agile & Iterative development
Expertise in providing business solutions in key focus area of:
• Enterprise Content & Knowledge Management
• Web 2.0 & Social Networking
• Business Intelligence (BI) & Reporting
Delivered high performance business solutions in domains such as Public Sector,
Banking, Telecom, Services, E-Business and Manufacturing.
Growing Customer Base of 40+ Customers world wide
70+ employees; Expansion to 100+ employees by end 2010
Solutions Engineering Labs in Electronic City, Noida (India); others planned in India
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21. Facts
Software
Impact Customers
Development
5-6 platforms; More than 50 Leading London Social Housing
250,000 Housing aspirants in
custom applications in or Service
London use our services
around open source
UK’s Second Largest Telecom
More than 200,000 Lines of 85,000 sales quotes; Annual Provider
original OSS Code Revenue GBP 300 million
Worlds Largest Human
Development Organization
More than 2000 man months of Largest Open Source ECM uses
Development InfoAxon Calendar Component
Leading Indian Banks
12,000 UN Solution Exchange
More than 100 separate Open
Members will use our Platform
Source Technology Integrations AIDS Development
to capture Knowledge
Organizations
Adopted and Developed in
30,000 AIDS community
almost all leading Open Source World 3rd largest Air Force
members will social network
Development Technologies
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22. Key Customer Showcase
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23. For more information about us, contact us at
sales@infoaxon.com
Check us Out at http://w w w .infoaxon.com
UK INDIA
InfoAxon Technologies UK Limited InfoAxon Technologies
Building A, Trinity Court Limited
Wokingham Road H-189, Sector 63, Noida 201
Bracknell, Berkshire RG42 1PL 309
United Kingdom India
Tel: +44 1344 668048 Tel : +91 120 4350040
Fax: +44 1344 668148 Fax : +91 120 4350079
DDI: +44 1344 668458
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