Information Management in Construction

1. CONFIDENTIAL | 1
Featured Project:
Seattle Tunnel, U.S.A | US $1.4B Value
Trusted by the world’s largest projects
World-Class Delivery
of Mega Infrastructure Projects
Observations and Global Trends
September 16, 2014
Andrew Killander, VP Major Projects

2. CONFIDENTIAL | 2
Frequently Agend Aasked Questions
1. Observations, statistics and challenges for mega projects
2. Trends in Mega project delivery
3. Case study

3. CONFIDENTIAL | 3
Big projects mean more challenges
Many projects
overrun on
cost and time
But mega
projects
overrun more

4. CONFIDENTIAL | 4
Survey - Project delivery challenges
Source: Global Infrastructure Survey, 2013
42%:
Communication
among team
members is the
most
challenging on
projects
69%:
Collaboration
has the
greatest
impact on
Infrastructure
Projects,
followed by
BIM
69%: Highest
cost on
completion is
time required
to prepare
information

5. CONFIDENTIAL | 5
Frequently What wAseke dw Qiulle sctoiovnser today
1. Observations, statistics and challenges for mega projects
2. Trends in Mega project delivery
3. Case study

6. CONFIDENTIAL | 6
Frequently Trend sAs:k eWd Qhuaestt iodnos industry executives tell us?
• Uneasy hosting third party data
on internal systems: compliance,
legal & discovery implications
• Internal use is OK, but managing
processes and collaboration
outside the firewall is challenging
• High cost of maintaining,
customizing and deploying
installed systems
• Installed systems can have
performance issues, especially
on Mega projects with >1 m files
and > 10 Tb of data
• As projects grow, so does the
number of interface points
between organisations
• Managers need to focus on
delivering projects, not managing
and supporting IT systems

7. CONFIDENTIAL | 7
Technology Trends 1
Mobile devices mean a mobile workforce
 Mobile: Anywhere, Anytime
 All Devices: iOS, Android, Win 8. Smartphones & Pads
 Collaborative Processes: Not only ease of access to
content and drawings, but also processes like: Review,
Inspections, Snagging, assigning to others and reporting

8. CONFIDENTIAL | 8
Technology Trends 2
BIM for Engineers and Architects only
is becoming BIM for everyone
 BIM has worked well
as a modelling tool
for the Design &
Engineering teams
 Until now, it has not
allowed all project
participants to
access and enrich
the model

9. CONFIDENTIAL | 9
Technology Trends 3
Digital Workflows bring control and productivity
Source: Infrastructure Project
Major Mining Company
4 11 20 57 78
131 99 85
162
134
344
149
152
250
410
338
301
50.3
44.5
8.3
20.8
12.7
23.9
15.9
22.6
6.2 7.1
4.3 4.0 3.3 2.6 3.2 4.1 3.8
0.0
5.0
10.0
15.0
20.0
25.0
30.0
35.0
40.0
45.0
50.0
55.0
07 08 09 10 11 12 01 02 03 04 05 06 07 08 09 10 11
2009 2010
Average Document Review Cycle Time
0
50
100
150
200
250
300
Document Review Cycle Time
350
400
450
Count of Documents
Count of Drawings Average of Review Cycle Time
GO LIVE ON
Digital Workflows
TARGET
Normal document
control processes

10. CONFIDENTIAL | 10
Technology Trends 4
Close-out & Handover have been revolutionised
Field Inspections, Commissioning and Safety Check
Full records or all testing/commissioning reports and protocols
All Manual, Spare parts lists, Certificates, Permits
Texts, files, logs, videos
Model visualization in the cloud
With comparison & mark-up, part-model streaming, clash detection
All drawings available on-line (both PDF and CAD source files)
Easy mobile access. No lost documents. Always latest version
Handover of Models
Handover in IFC conforming to LOD 400 , Compliant with COBie
605

11. CONFIDENTIAL | 11
Technology Trends 5
The cloud now offers unmatched security
Secure data centers in the Kingdom
ISO 27001: Third party validation
Controlled access
Authentication
Encryption

12. CONFIDENTIAL | 12
Technology Trends 6
Neutrality and Audits
The Client doesn’t want to use multiple contractors’ systems:
I have my own
internal system.
I don’t want to
change I need handover
to be easy and in
my system I need the history:
what was built, but
also why & how it
was built this way

13. CONFIDENTIAL | 13
Technology Trends 6 (cont)
Neutrality and Audits
The contractors, EPCs, PM’s or Lead Engineers do not want
to use the Client’s internal system
:
I have my internal
system and want client
to use my system
I need a system for my
internal processes
I need to interact with
consultants,
subcontractors and
vendors

14. CONFIDENTIAL | 14
Technology Trends 6 (cont)
Neutrality and Audits
Observation from +100 Mega projects last 4 years
When the Client owns or installs a project-wide system:
• Benefits to Contractors and Engineers are limited
• Mistrust and uncertainty: can the Client edit data?
• Contractors are reluctant to use the system
• Data will not be captured and indexed
Mega Projects using neutral Collaboration Platforms see faster
workflow processes, reviews, approvals and more complete records
Result: slower
processing &
incomplete
records
When the Contractor owns or installs a project-wide system:
• Benefits to Client and Engineers are limited
• Mistrust and uncertainty: can the Contractor edit data?
• Client, PM and Engineers are reluctant to use the system
• Data will not be captured and indexed
Result: slower
processing &
incomplete
records

15. CONFIDENTIAL | 15
Frequently What wAseke dw Qiulle sctoiovnser today
1. Observations, statistics and challenges for mega projects
2. Trends in major project delivery
3. Case studies

16. CONFIDENTIAL | 16
Featured Project:
Indira Gandhi International Airport, Terminal 3, New Delhi, India | US $2B Value
Trusted by the world’s largest projects
Dubai Metro

17. CONFIDENTIAL | 17
Dubai Metro
Challenges
Strategic, complex, high-visibility project. Large project team dispersed across
Dubai, Japan, Italy, Thailand, Australia, and Hong Kong.
Requirement for immediate transmission of documents and communications
Need for scalability to high volumes of project data.
.
Solutions
Secure collaboration platform for project information and process management.
Efficient communications between participants with a permanent audit trail.
Management of drawings and documents, with version control.
Results
Close coordination between multiple teams – civil, structural and rail systems.
4,500 participants collaborating globally during the design and build phases.
7 million letters/doc/drawings/models managed and stored securely. >9 Tb
Less rework and changes. Disputes resolved quickly due to transparency
“Aconex provides an efficient process for communicating between teams.”
Jonathan Skittrall, Utilities and Highways Interface Leader

18. CONFIDENTIAL | 18
Denver Regional Transportation District (RTD), U.S.A. | US $5B Value
Regional Transit District
Denver Colorado

19. CONFIDENTIAL | 19
Program background
 Across eight Denver-area counties, a system of trains, buses and
transit facilities with more than 40 projects in the program
 RTD FasTracks, +$5 Billion program
− 122 miles of new commuter rail and light rail
− 18 miles of bus rapid transit service
− New commuter rail maintenance depot
− 31 new Park-n-Ride stations with 21,000 new parking spaces
 Historic Union Station renovation to become a multimodal hub serving
commuter rail, light rail, buses, and taxis

20. CONFIDENTIAL | 20
Challenges
 File Retention – For the life of each project, plus 7 years. Maintaining paper
copies for RTD for each project is very costly and paper copies are lost
 Complex Funding – From of public and private sources. Contracts decision
records must be kept current and made available for 7 years after completion
 Different Contract Types – Some are PPP others design-build, which require
different data ownership, responsibilities and workflow guidelines
 Bottlenecks and Duplicate Efforts – RTD was planning to collect data from
an internal DMS and from all contractors, then re-transmit to appropriate
parties. This created heavy workloads for DCs and affected project schedules.
 Different Practices/Repositories : Each contractor on every project shared
data with RTD differently, forcing RTD to adopt separate processes

21. CONFIDENTIAL | 21
The technology selected by RTD
 Neutral Collaboration Platform– for all internal and external data and
exchange of information across all projects and participants
– A Neutral and Secure Online Platform for each Project Team
– Complete Project Record that cant be deleted or altered
– Unlimited Users, Document Storage and Distribution Capacity
– Google-like Document Search Functionality
 Other complementary systems used
− Primavera P6
− Revit and Microstation (Bentley) for modelling
− Various cost/budget tools

22. CONFIDENTIAL | 22
The Wroclaw West Bypass , Poland
www.aconex.com
akillander@aconex.com
Thank you!