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  1. 1. International Congress and Convention Association #FYP19 #ICCAWorld #ibtmworld Forum for Young Professionals 2019 #message2future #FYP19 #ICCAWorld Sponsored by November 17 – 19, 2019 Barcelona
  2. 2. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Welcome to the FYP19.
  3. 3. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Welcome to the FYP19.
  4. 4. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  5. 5. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  6. 6. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  7. 7. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Henrik von Arnold | Ivo J. Franschitz Sharing the idea of excellence.
  8. 8. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 #message2future
  9. 9. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  10. 10. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 #FYP19 #message2future #ICCAWorld #ibtm19 WiFi Network Valkiria1 PW: Hub3v3nts03
  11. 11. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19  Listen to the “voices”  Identify convincing “ideas”  Create new“solutions”  Make it “happen”  “Reality” check
  12. 12. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  13. 13. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  14. 14. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Listen to the “voices” | 09:30 – 11:00h  Create 6 groups of 6 people & take your chairs to the 6 tables  6 Speaker’s corners/positions (6 tables)  6 x 2 min presentation/elevator pitch of each speaker (moving from table to table) | NO questions from the listener  In total 6 rounds of 6 speakers = 36 speakers  Remember you have to vote for your individual TOP 3  Mentors are “roaming around” the room
  15. 15. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  16. 16. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  17. 17. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Identify convincing “ideas”| 11:30 – 12:30h  First step in selecting the topics you want to work on during the next 2 days.  Place your 3 votes for 3 different topics. Those pitch topics who have the most overall votes will be the topics considered for the working groups.  1 chart with participants names & pitch topics  1 chart each for your 1st + 2nd + 3rd vote
  18. 18. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Identify convincing “ideas”| 11:30 – 12:30h  7 categories defined by different coloured post-its  Collaboration = BLUE  Education = ORANGE  Event design = PINK  Marketing = YELLOW  Sustainability = GREEN  Technology = LILA  Other = RED = WHITE  Each post-it needs your name & your choice of colour (the “WHITE” one is your joker & you can add your own category on it)  Mentors are having an eye on your voting
  19. 19. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  20. 20. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Identify convincing “ideas”| 13:30 – 14:15h  Second step in selecting the topics you want to work on during the next 2 days  Choose your personal 2 topics you want to be part of in the working groups  Each of the 2 post-its needs your name  Min 4 participants per topic is necessary to be part of the working groups  Any topic who has less than 4 participants will be eliminated  Topics with more than 8 participants will be duplicated
  21. 21. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 TOPICS with the most votes 1. Irina Bespalova 2. Floor Bleijendaal 3. Charleigh Claire Shatford 4. Lucrezia Di Noia 5. Filippo Ghezzi 6. Eirill Gitlesen 7. Catherine Khor 8. Gosia Migdal 9. Krisztina Nemeth 10.Maartje Nollen 11.Deanna Schumacher 12.Alexandria Smith 13.Margarita Voinalovych
  22. 22. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Create new “solutions”| 14:00 – 15:45h  PART I = First topic of your choice  Each group needs to define a spokesperson  Focus on max 3 solutions  You need to keep in mind that at the end a group presentation is required (including a written “One-pager”).
  23. 23. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  24. 24. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 TOPICS with the most votes 1. Irina Bespalova 2. Floor Bleijendaal 3. Charleigh Claire Shatford 4. Lucrezia Di Noia 5. Filippo Ghezzi 6. Eirill Gitlesen 7. Catherine Khor 8. Gosia Migdal 9. Krisztina Nemeth 10.Maartje Nollen 11.Deanna Schumacher 12.Alexandria Smith 13.Margarita Voinalovych
  25. 25. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Create new “solutions”| 16:15 – 18:00h  PART II = Second topic of your choice  Each group needs to define a spokesperson  Focus on max 3 solutions  You need to keep in mind that at the end a group presentation is required (including a written “One-pager”)
  26. 26. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  27. 27. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  28. 28. International Congress and Convention Association #FYP19 #ICCAWorld #ibtmworld Forum for Young Professionals 2019 #message2future #FYP19 #ICCAWorld Sponsored by November 17 – 19, 2019 Barcelona
  29. 29. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  30. 30. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  31. 31. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 PART I (6 Groups) 1. Irina Bespalova | What are the efficient and/or breakthrough tools and techniques of attracting new participants and holding previous attendants? 2. Floor Bleijendaal | Zero waste 3. Floor Bleijendaal | Zero waste 4. Catherine Khor | Risk management for major Business events 5. Maartje Nollen | Innovation of Event design 6. Maartje Nollen | Innovation of Event design
  32. 32. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 PART II (7 Groups) 7. Irina Bespalova | What are the efficient and/or breakthrough tools and techniques of attracting new participants and holding previous attendants? 8. Charleigh Claire Shatford | Maximizing technology in events for a less 'tech- savvy' audience 9. Lucrezia Di Noia | The challenge of creating great events with lower budgets 10.Lucrezia Di Noia | The challenge of creating great events with lower budgets 11.Lucrezia Di Noia | The challenge of creating great events with lower budgets 12.Maartje Nollen | Innovation of Event design 13.Margarita Voinalovych | How to connect associations and suppliers
  33. 33. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Create new “solutions”| 09:00 – 10:00h  Preparation of presentations  09:00 – 09:30h | PART I (6 Groups)  09:30 – 10:00h | PART II (7 Groups)  Each group needs to define a spokesperson.  You need to keep in mind that at the end a group presentation is required (including a written “One-pager”)
  34. 34. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Create new “solutions”| 10:00 – 11:00h  Presentations  10:00 – 10:30h | PART I (6 Groups)  10:30 – 11:00h | PART II (7 Groups)
  35. 35. ZERO WASTE WHY CURRENT NEW SOLUTION Visibility Acknowledgment Informative Giveaways Promotional materials Sponsored Items ELIMINATE Alternatives (digital visibility) Letting client choose Price tag Meeting people Communication Visibility Sales Exhibition Redefine format Focus on meetings Hologram Hospitality Generosity Basic need Food Take-away box for leftovers Reducing food oversupply Public shaming
  36. 36. International Congress and Convention Association #FYP19 #ICCAWorld #ibtmworld IMPACT APPROACH GOALS Objectives KPIs VISION WHAT WHY WHO Resources: -People -Budget -Time -Location EVALUATION -Responsibilities -Target audience IMPLEMENTATION
  37. 37. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  38. 38. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Make it “happen”| 11:30 – 12:30h  PART I = First topic of your choice  Same group formations as yesterday  Each group needs to define a spokesperson.  You need to keep in mind that at the end a group presentation is required (including a written “One-pager”)
  39. 39. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 PART I (6 Groups) 1. Irina Bespalova | What are the efficient and/or breakthrough tools and techniques of attracting new participants and holding previous attendants? 2. Floor Bleijendaal | Zero waste 3. Floor Bleijendaal | Zero waste 4. Catherine Khor | Risk management for major Business events 5. Maartje Nollen | Innovation of Event design 6. Maartje Nollen | Innovation of Event design
  40. 40. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  41. 41. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  42. 42. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Make it “happen”| 13:30 – 14:30h  PART II = Second topic of your choice  Same group formations as yesterday  Each group needs to define a spokesperson.  You need to keep in mind that at the end a group presentation is required (including a written “One-pager”)
  43. 43. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 PART II (7 Groups) 7. Irina Bespalova | What are the efficient and/or breakthrough tools and techniques of attracting new participants and holding previous attendants? 8. Charleigh Claire Shatford | Maximizing technology in events for a less 'tech- savvy' audience 9. Lucrezia Di Noia | The challenge of creating great events with lower budgets 10.Lucrezia Di Noia | The challenge of creating great events with lower budgets 11.Lucrezia Di Noia | The challenge of creating great events with lower budgets 12.Maartje Nollen | Innovation of Event design 13.Margarita Voinalovych | How to connect associations and suppliers
  44. 44. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Make it “happen”| 14:30 – 15:30h  Preparation of presentations  14:30 – 15:00h | PART II (7 Groups)  15:00 – 15:30h | PART I (6 Groups)  Each group needs to define a spokesperson.  You need to keep in mind that at the end a group presentation is required (including a written “One-pager”)
  45. 45. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 Make it “happen”| 15:30 – 16:30h  Presentations  15:30 – 16:30h | PART I + II (13 Groups)
  46. 46. International Congress and Convention Association #FYP19 #ICCAWorld #ibtmworld Pre event EVENT Post event Design Communication -Suppliers -Attendees Rethink your steps What and Why ASK!! Create goodwill Be specific Show facts Show impact Explanation Public shaming Case studies Share positive and negative Ask feedback from all stakeholders Merchandise Involve all parties -Government -Local communities -City Measurement Share success
  47. 47. Case studyPilot DEMAND ICCA IMPACT FRAMEWORK Associations Convention Bureaus Associations PCOs Venues PCOs Venues Others
  48. 48. International Congress and Convention Association #FYP19 #ICCAWorld #ibtmworld Partnership Formal relationship Creating informal environment Informal relationship • Do homework • no immediate return (Long-term ROI ) • Investment in references • Address corruption by: - Build reputation - Liase with convention bureaus • Networking sessions • Team buildings • Fam trips • One-on-one interactions • Review Work vs Private Life • Connect on a personal level • Tell stories Who? ICCA Convention bureaus Suppliers Associations Collaborative initiatives
  49. 49. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 ICCA Quiz
  50. 50. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 “Reality” check | 17:15 – 18:00h  Assignment of 7 working GROUP topics to IBTM Show-floor  6 Groups of 4 & 4 Groups of 3  I. Africa = Creating great events with lower budgets = G of 3  II. Americas = Risk management for major Business events = G of 4  III. Asia/Middle East = Zero waste = G of 4  IV. Global Village = Creating great events with lower budgets = G of 3  V. Global Village = Innovation of Event design = G of 3  VI. Hosted Buyer Lounge West + East = How to connect associations and suppliers = G of 4  VII. Knowledge Village = What are the efficient and/or breakthrough tools and techniques of attracting new participants and holding previous attendants? = G of 4  VIII. Technology Village = Maximizing technology in events for a less 'tech-savvy' audience = G of 4  IX. North/West Europe = Innovation of Event design = G of 3  X. South/East Europe = Zero waste = G of 4  Preparation of teams & questions
  51. 51. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 “Reality” check| Tomorrow 09:00 – 12:30h  09:00 – 09:30h | Transfer to the IBTM World 2019  09:30 – 11:00h | “Reality” check on the IBTM World Show-floor  11:00 – 11:30h | Preparation of presentations  11:30 – 12:30h | Presentations & closing of event | Room CC 5.2 (above the Show- floor)
  52. 52. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  53. 53. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  54. 54. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19
  55. 55. International Congress and Convention Association #message2future #FYP19 #ICCAWorld #ibtm19 THANK YOU!

Hinweis der Redaktion

  • #message2future (collected messages on the wall) as further food for thoughts & inspiration
  • #message2future (collected messages on the wall) as further food for thoughts & inspiration
  • Presentation 36 participants (Dialogue of 2 min with each other & introduction by speaking partner = Name, where from & my great passion)
  • Presentation 9 mentors (Name, where from, current job description & my competence/passion for this workshop)
  • Presentation ICCA Team (Sina Bünte + Margarita Voinalovych + Dennis Speet + Senthil Gopinath+ James Rees)
  • #message2future (collected messages on the wall) as further food for thoughts & inspiration
  • Organisational & housekeeping matters (Name badge, Personal journey diary, own your chair??)
  • Journey | Presentation program
  • Different cultures, Teamwork, Collaboration
  • Listen to the voices
  • 2 Minutes timer/countdown
  • Network break
  • Identify convincing “ideas”
  • Identify convincing “ideas”
  • Lunch
  • Identify convincing “ideas”
  • Identify convincing “ideas”
  • Create new “solutions”
  • Network break
  • Identify convincing “ideas”
  • Create new “solutions”
  • Organisational & housekeeping matters (Name badge, Personal journey diary, own your chair??)
  • Wakeup
  • Ready for the second day
  • Identify convincing “ideas”
  • Identify convincing “ideas”
  • Create new “solutions”
  • Create new “solutions”
  • Network break
  • Make it “happen”
  • Identify convincing “ideas”
  • Some mentors will leave us.
  • Lunch
  • Make it “happen”
  • Identify convincing “ideas”
  • Make it “happen”
  • Make it “happen”
  • ICCA Quiz
  • “Reality” check
  • “Reality” check
  • Most mentors will leave us.
  • Organisational & housekeeping matters (Dinner, next morning check-out & bus transfer to the IBTM, Meeting point & time for closing meeting)
  • Dinner
  • Some mentors will leave us.

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