1. Jon Boyes
Employability and Graduate Development
HR SPOT
www.hrspot.co.in | www.onlinehrspot.com
Kolkata | Bhubaneswar | Online
Best HR Practice Award
Best HR Practice Award
Best HR Practice Award
Special Achievement Award
Star Greenbelt of East (Six Sigma)
Best HR Professional Award
HR Champion Award
AWARDS & ACCOLADES
ISO 9001:2015 Certified Company
2. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
HUMAN RESOURCE MANAGEMENT
RECRUITMENT
3. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Recruitment
5. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment is the process of filling
job vacancies with people. It refers to
the overall process of manpower
planning, sourcing, screening,
selecting, appointing suitable and
desirable candidates for job roles
within an organization.
Recruitment
6. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Manpower Planning
7. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Manpower Planning
The process of estimating or
projecting the number of personnel
required for a project, with different
skill sets, over a predefined period of
time
Objective
To ensure optimum use of human
resources currently employed
8. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Vacancy
Identification
Type of
Recruitment
JD Creation
Manpower Planning for Single Vacancy
Manpower Planning for Multiple Vacancy
Vacancy
Identification
Decide Dept
& Employee
per Dept
Type of
Recruitment
JD Creation
Single Vacancy
single vacancy in single department
Multiple Vacancy
multiple vacancy in single department OR multiple vacancy in multiple department
9. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Vacancy Identification
Separation
Gap analysis of organization hierarchy
Departmental requisition
New project/unit/branch
Extension of existing project/unit/branch
Change in revenue model
10. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Types of Recruitment
Employment contract –
directly with the employee
Permanent
Part time
Contractual
Freelance based
Project based
Bonded agreement
Employment contract –
not directly with the employee
Temporary staffing
11. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Management
Expectation sharing regarding
manpower
HR
Guidelines to do right hiring
Candidate
Self-assessment for the right profile
JOB DESCRIPTION
Job Description is the outcome of successful Manpower Planning
12. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Main Content of a standardized JD
Job related Information Other Information
Candidate related Information
Description Specification Others
Company details,
Special notes, Remarks,
etc
Age, Gender, Educational
qualification, Experience,
etc
Designation, CTC,
Location, Job
responsibilities
13. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Activity
14. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Manpower Planning & Job Description Creation
Interactive HR Spot Private Limited, corporate office is in Kolkata, is
opening a new training branch office in another location and you are the
HR Manager. You need to do manpower planning for 3 months where the
total monthly salary budget is 50,000. Introduce at least 5 new job roles for
the branch. You need to prepare JD for all the job roles prepared.
15. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Sourcing
16. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Existing employee
Transfer
Promotion
Up gradation
Demotion
Ex employee
Resigned employees
Retrenched employees
Retired employees
Advertisement
Online advertisements
Offline advertisements
Job portals
Tie ups
Consultancies
Educational institutes
Placement agencies
Labour contractors
Others
Unsolicited applicants
Employee referrals
Internal Sources External Sources
Recruitment cost is always 0 Recruitment cost is not always 0
17. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Cost
Urgency
Effectiveness
Number of Requirements
Deciding Factors of Recruitment Sources
Advantages and Disadvantages of a source will be decided depending on the deciding factors
18. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Designation Vacancy CTC Source
No of
Hiring
Cost
Balance
Vacancy
Sales Executive 20 250000 Consultancy 10 208250 10
Sales Executive 10 250000 Graphical Ad 10 40000 0
248250
Designation: Sales Executive; CTC: INR. 2,50,000 per Annum; No of Vacancies: 20
Recruitment Budget Preparation Demonstration
19. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Activity
20. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment Budget Planning
All Students will be asked to make a minimum but effective recruitment
budget using different recruitment sources for 15 Sales Executives and 15
Marketing Executives, where CTC is 2,20,000 LPA for each hire. Use at
least 5 external sources with assumed cost and determine the total
recruitment budget
22. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Source - Consultancy
Company can do the sourcing on their own by
using different internal or external sources
Company can give the sourcing responsibility
to a consultancy
Legal contract will be made and will be
signed by both the parties in case of company-
consultancy tie up for sourcing
Standard consultancy fee as per industry
standard is “8.33% OF THE CTC OF THE NEW
HIRE”
But it can be more than 8.33% or less than
8.33% depending on company and consultancy
negotiation
23. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Most common method of
Company – Consultancy tie up
Contingency Hiring
Most uncommon method of
Company – Consultancy tie up
Outplacement
Method where penalty payment
is involved
Exclusive Requirement
Method where advance
payment is involved
Retained Search
24. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment Process Outsourcing
Method of Company – Consultancy tie up
for a stipulated period of time, in this
period the company outsources their
recruitment process to the consultancy,
and the consultancy will be responsible to
close all the job vacancies shared by
company, as per the requirement
Recruitment
25. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Mainly for senior level positions
More/less time consuming
From competitor/non competitor
Mainly for junior/mid level positions
Less time consuming
From competitor
HEAD HUNTING POACHING
Both the methods are the unusual approaches of recruitment, result of market research,
industry/organization mapping, personal network/relationship, fake identity/interview
26. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Source - Job Portal
Candidate (Job Seekers)
Registration – free of cost
Activities - Upload CV, Search jobs, Apply
jobs
Company (Job Givers)
Registration – not free of cost
Activities - Job Posting, Candidate
searching, Mass mailing
Keywords - Keywords are the search terms used to find what you want in job portal
Filters - Filters are to refine the search based on different parameters
27. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
AND
Specify the search
Example
Sales AND Marketing
OR
Broaden the search
Example
Sales OR Marketing
NOT
Exclude a term
Example
Sales NOT Marketing
Boolean Search
28. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Live Job Portal Demonstration
Job Posting
Candidate Searching
Mass Mailing
29. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Activity
30. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Job Portal Activities
All Students will be asked to do
Job Posting as per given criteria
Candidate Searching as per given criteria
Mass Mailing as per given criteria
32. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
33. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Manual Screening
Performed after sourcing
Screening of the applications
Comparing of the applications with Job
Description
Deciding about the application - suitable or
not suitable
Telephonic Screening
Performed after manual screening
Telephonic conversation with applicant -
suitable or not suitable
Format of the script – opening, body,
closing
Probing to cross check - Interest level,
profile, skills, other information
The main objective of Screening is to Shortlist
the applicants, it can be of multiple layers to
minimize the volume of the applicants to
proceed for Selection, thus multiple layers of
Screening is also known as Recruitment Funnel
34. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Activity
35. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Telephonic Screening Demonstration
All Students will be asked to give demo on Telephonic Screening
Role Play- Recruiter and Candidate
All students will participate. Proper Opening, Body/Content, Closing of the
call should be taken care of
36. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
37. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Telephonic Interview
Video Conference Interview
One to One/Personal Interview
Panel Interview
Group Discussion Interview
Assessment Centre Interview
Biographical Interview
Competency Based Interview
Behavioural Interview
Hypothetical Interview
Case Study/Problem Solving Interview
Portfolio Based Interview
Technical Interview
Stress Interview
The main objective of Selection is to Offer to the most suitable candidate
38. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Activity
39. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Interview Rounds Demonstration
All Students will be asked to give demo on Interview Rounds
Role Play- Interviewer and Interviewee
All students will participate. Demonstrate different types & techniques, do’s &
don’ts of the interview rounds
40. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Formats Related to
Recruitment
41. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Main content – candidate details, interview
details, interview outcome details
A digital MIS to record recruitment data
Used to keep records of the candidates
Used to refer for future process
Associated with Sourcing, Screening,
Selection process
Recruitment MIS
42. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
A form to be filled up by the interviewee
before interview
To capture the information required by the
company to screen
Main content – personal details,
educational details, professional details,
other information like salary expectation,
notice period etc
Associated with Selection process
Application Blank
43. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
A structured form to capture the interview
outcome & should be filled up during or
post interview by the interviewer
To mention the strength & weakness of the
candidate
Will be referred during next round of
interview
Main content – parameters of evaluation,
scoring mechanism of evaluation, final
comment section - select, reject, on hold
Associated with Selection process
Interview Feedback Form
44. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Activity
45. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment MIS, Application Blank, Interview Feedback Form Designing
Every students will be asked to prepare
Recruitment MIS as per given criteria
Application Blank as per given criteria
Interview Feedback Form as per given criteria
46. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Recruitment
Structures Related to
Recruitment
47. www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
Internal Job Posting
Related with internal sources of
Recruitment
Purpose – Sending job posts for existing
employees for the horizontal and
vertical movement inside organization
hierarchy
Applicant Tracking System
Related with external sources of
Recruitment
Purpose – To maintain candidate record
like CRM entries and to track the
movement of the candidate throughout
the recruitment process
IJP ATS
These structures can be prepared by company’s own IT department or company can purchase
these structures from outside vendors or company can outsource the project to other IT
companies to prepare for the company