Karma's Company Profile

1. PAN INDIA LABOUR LAW
COMPLIANCE SOLUTIONS

2.  Karma has been in the compliance business for over a decade with rich
experience and a vast client list.
 PAN-India coverage - with presence in all states and major cities
 Ability to handle scale - we already perform establishment/ factory/
vendor audits at over 2100 sites every month/ Quarter across India apart from
having over 4000 employees on payroll as temp staff providing to various
companies. We are also handling Recruitment at all levels including International
locations
 Systems - An ISO 9001:2008 compliance company, a full suite of tools - comply4hr,
v-check (vendor compliance), e-check (entity compliance) and edoc (register creation) to
meet process and reporting needs end to end
 Knowledge - comply4HR.com showcases the depth of our knowledge about
labour laws across india
Who We Are

3. SOLUTIONS
 Establishment compliance
compliance for your branches and offices
 Factory compliance
compliance for your factories
 Vendor compliance
- audits to minimise financial and legal risk due to
non compliance by your vendors
- assistance in meeting your obligations as a
vendor
 PF & ESI Compliance
compliance under the PF and ESI Act
 Compliance Documentation
creation and maintenance of registers and records
ELEMENTS OF THE SOLUTION
• Maintenance of Registers and records
• Deposit of statutory fees/contributions
• Preparation and Filing of Returns
• Display of relevant Abstracts
• Obtaining of Registrations/Licenses
• Site Audits
• Vendor Audits
• Education of frontline employees
• Management of Inspections and
Notices,
• Advisory services
Solutions offered

4.  Help the customer focus on 100% compliance
 Proactive compliance – on going monitoring, tracking and advance
warnings of statutory items
 Work with customers to move away from annual reactive audits and
discovering what you did not do but should have done over the past year
 Front-line – where compliance takes place – educate and give knowledge
to line employees to enable them to comply
 Knowledge - We are armed with a comprehensive database of
employment law in India
 Technology – We make the best use of IT and software to add value to the
customer
Philosophy

5. Employees Management
Shareholders Customers
•Receive all their due benefits
•Are ensured a degree of post-retirement security
•Increased feeling of job security and satisfaction
knowing the company is law-abiding
•Are themselves more compliant to internal
processes and avoid exceptions if the company
shows keenness on compliance
•Are protected from arbitrary activities by
management
•Have a happier workforce with a more ethical
culture
•Find it easier to attract investors, employees and
customers
•A strong compliance process impacts process
adherence and quality across the organisation
•Are protected from prosecution and potential fines
and jail-time
•Suffer reduced harassment from inspectors
•Are assured of a management focus on
governance
•Part of Clause 49 governance conditions
•Find it easier to trust and believe a management
that has demonstrated ability to obey the law
•Facilitates the company’s success in the long term
and thereby increases shareholder wealth and value
•Receive a sense of assurance and trust about the
organisation
•Are always keener on buying products and services
from a highly compliant company
•Have higher confidence in the ability of the
organisation to protect the customer’s interests
•Will be keener to recommend the organisation to
other customers
Benefits of our approach

6. Our service USPs
• Comply4HR.com – India’s no 1 labour law portal.
• “eDoc” solution for preparation of statutory registers as per each state’s statutory
formats.
• “V-check” – vendor compliance solution to enable clients to view reports on
audits for all their sites.
• Compliance Awareness Training on an annual basis to the support staff of our
clients.
•Monthly newsletter with all the latest Key updates in labour laws and other key
news.
•Strong network with branch offices and alliance partners throughout India.
•Effective liaison and relationships with officials from State & Central Government.

7. Our Partial Client List
partial list of current and larger clients to whom we offer compliance services
Jones Lang La
Salle
Cushman &
Wakefield
Accenture Matrix Property
Management
Bank of America
Continuum
Go Air SBI General
Insurance
Corporate
Executive Board
JP Morgan Raheja Builders Wartsila ICICI Bank
Hewitt Morgan Stanley Pfizer Xchanging
JW Marriot Nomura BNP Paribas Lupin Pharma
Kodak Oberoi Hotels Inorbit Malls Proctor and
Gamble
Lehman Brothers Taj Hotels Croma Volkswagen
Synopsys Tag India Polaris Maersk
Volkswagen HDFC Lupin SHL

8. Software suite
We build our own proprietary software to handle our back end
and provide the client with real time solutions and reporting
 Comply4hr.com – India’s best labour law portal
 E-doc – Easy way to create all your registers and records for all
states
 V-check – Vendor compliance monitoring tool
 E-check - Establishment compliance monitoring tool

9. comply4hr.com –
labour law encyclopaedia

10. comply4hr.com –
labour law encyclopaedia
 comply4HR contains acts, rules, minimum wages, forms,
schedules, notifications and other information for most states
in the country. A few States are work in progress and yet to be
covered
 Registration to the site is free and provides you access to the
law library for one state and full access to minimum wages,
ready reckoners, the forum and other features.
 Subscription options are also available for access to multiple
states and for value added features like checklists, calendars,
register formats and other compliance resources.

11. comply4hr.com – notifications

12. comply4hr.com – Law Library

13. comply4hr.com - Ready reckoners

14. comply4hr.com - checklists

15. comply4hr - calendar

16. comply4hr - calendar

17. comply4hr.com - abstracts

18. comply4hr.com - returns

19. comply4hr.com - registrations

20. E-doc
 E-doc is a tool that helps us create registers and
records under various labour laws in India.
 Built in formats for many states across the country.
Upload employee data into our database using
provided templates.
 Software produces all registers and records for all
branches/locations
 Users in branches/sites can be authorised to retrieve
all records for their sites
Part of the comply4HR labour law compliance suite

21. E-doc screenshot

22. eDoc screenshot of Form XIII Register of Workmen

23. eDoc Screenshot of In & Out Editor
Attendance & In & Out Editor
Org: XYZ|Location: ABC|Month:July|Year: 2014

24. eDoc Screenshot of Attendance Editor
Attendance Editor
Org: XYZ|Location: ABC|Month:July|2014 next previous

25. eDoc Screenshot of S&E- Form T - Rule 24 (9-B): Combined Muster Roll cum Register of Wages
Name and address of Establishment: XYZ Manyata-D1: Manyata Embassy Business Park, Block, D1(4th Floor), D2,D3,G1,G2,K,C4(2nd and
3rd Floor), D4(3rd to 10th floor),G2(1st to 6th floor) and (8th Floor),Rachenahalli, Nagawara Outer Ring Road, Bangalore-560045
Name and address of Contractor: ABC Facilities Service (India) Pvt Ltd: #21, Brigade Square, 4th Floor, Cambridge Road, Halasuru,
Bangalore-560008
Name and address of Principal Employer: XYZ Subramanyaa Arcade, No. 12, Banneraghatta Road, Bangalore - 560 029

26. eDoc Screenshot of Statement of ESIC
STATEMENT OF ESIC
Name and address of principal employer: ABC- Subramanyaa Arcade, No. 12, Banneraghatta Road, Bangalore - 560 029
Name of the contractor: XYZ Facilities Service (India) Pvt Ltd
#21, Brigade Square, 4th Floor, Cambridge Road, Halasuru, Bangalore-560008
ESI Code 50510893430011000
ESI Statement for the month of July-2014 for employees deployed in IBM India Pvt Ltd - CNX Manyata-D1, Manyata Embassy Business
Park, Block, D1(4th Floor), D2,D3,G1,G2,K,C4(2nd and 3rd Floor), D4(3rd to 10th floor),G2(1st to 6th floor) and (8th Floor),Rachenahalli,
Nagawara Outer Ring Road, Bangalore-560045

27. eDoc Screenshot of Data Comnsistency Check Report

28. eDoc Screenshot of Data Comnsistency Check Report

29. vCheck
 V-Check is a tool that helps organisations to carry out compliances under
various labour laws in smooth way.
Need of V-check
 Non-compliance exposes legal as well as financial liabilities of
organizations.
 V-Check makes it easy for organisations to track and monitor various legal
compliances and reduce risk.
How to use V-check
 V-check application is very easy to operate.
 Following is weblink which provide access to V-check
http://simplifyhr.com/vcheck/default.asp?nocode=2
Log in with the user id and password which will be provided by Karma
Management Consultants Pvt. Ltd.

30. vCheck screenshot

31. vCheck Report

32. vCheck Vendor Scorecard

33. Vcheck Site Audit report