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Case study
Commerce college admission
system
By:

2. Commerce College Admission System Page 2
Roshan Shah (10mca102)
Ripa Shah (10mca100)
Problem arises in existing system:-
 Currently Manual system:
The current system is totally manual so there is a need of large amount of
employees. All the workers are done on paper so that is a lot of wastage of paper.
Due to some accidental problem data might be lost because there isn’t any proper
storage facility.
 Very tedious process to get all details:-
If you required getting the detail of student that is merit detail, student detail, fees
detail, form detail, merit no and fees to get any detail you have to search all paper
and then collect all the detail. So it very tedious.
 No security of data
 Lack of efficiency and man power
 Maintenance
 Inconsistency
 Storing

3. Commerce College Admission System Page 3
Project Definition:-
 Historically, operations such as student information, admission forms, accept from
process,merit list process,pending/doubtful case,and admission forms waiting list
process were done manually writing this information on paper
 Clerical staff for recording day to day transactions generally maintains this system
 Computerization enables to keep record of reservation transaction through the historic
records of business transactions.
Requirement
 Functional requirements
1) Student information
 In this system student detail are filled student details like student no, name ,mark
sheet , etc are filled.
 It is used when the new student is taking admission in the school when all the
personal detail of a student is filled up.
If student is transferred from the other college then all the details of that is
written in that.
2) Fees register file:-
 In this we store which student has pay fees and which student fees and which
student fees is pending
3) Merit list and waiting list:-
 In this which student has which merit no and he can get the admission in this
college and which should have probability about the forget admission in this
college.
4) Admitted students file:-
 In this we can also see the admitted student divisions.
5) Division wise register file:-
 In this system we can also see the admitted students divisions.
6) Generate various report:-
 As per the requirement all the reports is generated reports like approved merit
list, waiting list, various admission reports, waiting list, various admission
reports, fees collected report etc.
 Non functional requirement:-
 This system is used by only the authorized person.
 In this system only for commerce (b.com) college not other college course.
 In this system we cannot see information of student who are cancelled who have
does not pay the fee.
Workflow in SDLC (Software Development Lifecycle)

4. Commerce College Admission System Page 4
1. Project planning and feasibility study:-
The goal of the system is to prepare automatic merit list and store the data of students in database.
2. System analysis and requirement definition:-
In this system we require to store the student information, fees register file, merit list and waiting
list, admitted student file, division wise register file.
And also required various reports like approved merit list, waiting list, fees collected reports,
merit list reports etc.
3. System design:-
Refine features and operations into more detail by creating design document.
4. Implementation:-
Write code to develop the system.
5. integration and testing:-
Bring all components into testing environment and we test them individually.
Assemble system.
Test the whole system.
6. Acceptance installation and deployment:-
Final stage of developing software.
User takes under his/her control.
7. Maintenance:-
Resolve changes.
Do corrections
Add functionality.
Output of inception phase:-
Inception phase-1:-
1. Early Part Of Inception Phase:-
Gather the student information
Gather the norms (rules and regulation)
Gather mark sheet details
2. Planning for inception phase:-

5. Commerce College Admission System Page 5
In this phase decide which process has done in this phase.
Process of the system:-
1) Admission norms analysis
2) Accept from process
3) Prepare merit list process
4) Admission process
5) Pending/doubtful case
6) Application distribution process
7) Prepare waiting list process
Gather people who know the system how to use it like clerk.
3. Extend the system vision:-
This system is used for preparing commerce college student’s merit list
Information about schedule and cost.
Gather knowledge of risk.
4. Setting Evaluation Criteria:-
This system is only used by Commerce College.
2. Inception Phase-2:-
1. Execute core workflow:-
List requirement of employee.
Understand system context.
->Actor of the system:-staff and admin
->Use case of the system:-
1) Admission norm analysis
2) Application distribution process
3) Prepare merit list process
4) Accept form process
5) Prepare waiting list process
6) Admission process
7) Division Management
8) Eligibility Management
9) Admitted student Management.
Give priority to use case
In this system main use case is merit list process.
2. Analysis
In this process main flow is merit list.
3. Design:-
In this step design the usecase and classes.

6. Commerce College Admission System Page 6
3. Inception Phase – 3:-
Fitting project into development environment:-
Process
->Process configuration and improvement
->Change management
->Training
->Mentoring
Select tools to carry out process:-
->Tool selection
->Acquisition tool
->General tool
-support the core workflow
->Administrative tool
-project management
-Document generation
->Advance tool
-Project Management (Planning, estimating, tracking)
-Document generation
->Advance tool
-Buy from vendor
Develop in company
Services for project
->Technical service
->Systemadministration
->Data backup
->Telecommunication
4. Inceptionphase 4:-
Findingcritical risk:-
1. Resolve system scope:-
Is whatis to be withinthe systemclear?
Are the entire actor identified?
Is the general nature of the interface tothe actor setforth?
Can whatis withinthe scope standbyitself asa functioningsystem?
2. Resolve ambiguitiesinthe requirementsneededinthisphase.
Has the limitednumberof use-caserequirementneededtoreachthe objectivesof thisphase?
Have requirementbeenidentifiedanddetailedinthe SupplementaryRequirement?
3. Establishcandidate architecture.
Doesit meetuser’sneeds?
Is itlikelytowork?
Can itappropriatelyemploythe technologyitwill be builtupon?
Can itbe efficient?

7. Commerce College Admission System Page 7
Can itexploitresources?
Can itbe reliable andfaulttolerant?
Will itbe robust andresilient?
Will itevolve smoothlyasrequirementsare added?
4. Mitigate the critical risks
 Have all the critical riskbeenidentified?
 Have the identifiedrisksbeenmitigatedoristhere a planformitigatingthem?
5. Judge the worth of the initial businesscase
Is the initial businesscase goodenoughtojustifygoingaheadwiththe project?
Output of elaboration phase:-
Use case model for commerce college admission system:-

8. Commerce College Admission System Page 8
(ii) use case description:-
Prepare merit list process-main flow of event
->When student give admission forms than than their student detail wise admin prepare the merit list.
->If student is fit in requirement than he or she is eligible and selected otherwise not selected.
(iii) Analysis model for admission process:-
Admission
Process
Merit List
Process
Eligibility Mgmt
Process
Admission Mgmt
Process
clerk
College Admission Process
Admin
Fees detail
Management

9. Commerce College Admission System Page 9
student
«boundary»
Application
form UI
Application
form
Schedular
«control»
student
detail
«entity»
Admission
Process
«control»
eligibility reg.
management
«control»
student
detail
«entity»
merit list
process
«control»
Admitted
Student
Managemen
t«control»
«control»
fees detail
schedular
Admissi
on
Receipt
«boundary»

10. Commerce College Admission System Page 10
use case model Analysis Model Analysis Class
Merit List Process
Merit List
Process
Merit List
«control»
Admitted
Student
Managemen
t
«control»
student
detail
«entity»
Applicati
on form
UI
«boundary»
<<trace>>
Usecase model Analysis model Analysis class

11. Commerce College Admission System Page 11
use case model Analysis Model
Analysis Class
Admission
Distribution
Process
Admission
Distribution
Process
Applicati
on Form
UI
«boundary»
Application
Form
Schedular
«control»
«entity»
student detail
Admission
Process
«control»
«trace»
Usecase model Analysis model Analysis class

12. Commerce College Admission System Page 12
Collaboration diagram for commerce college admission system:-

13. Commerce College Admission System Page 13
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