Introduction of the "Easy Quote" System Are you a Supplier of goods or a Contractor installing equipment? Do you find it an uphill battle to make that important quotation to your clients in time? Mobritech Ltd. has developed a system that makes this task easier. This presentation explains how the system works. For more details visit www.mobritech.com to make an enquiry

1. MOBRITECH (Z) LTD
PRESENTS

2. THE EASY QUOTE SYSTEM

3. Introduction of the "Easy Quote" System
Are you a Supplier of goods or a Contractor installing
equipment?
Do you find it an uphill battle to make that important
quotation to your clients in time?
Mobritech Ltd. has developed a system that makes this task
easier.

4. HOW THE SYSTEM WORKS
1. Get the prices of the goods that you need to quote for from your
suppliers.
2. Decide on the mark up you want to make on the goods when selling
them to customers
3. Put in % cost for inputs such as transport, V AT, Import Duty etc. in a
Costing Template
4. Put details of your suppliers’ prices in a Calculating Spreadsheet
5. The quotation is instantly given in another spreadsheet.
6. Transfer this information into a word document with your company’s
letterhead
7. Do a few adjustments to the word document
8. Issue your quotation to your customers

5. STEP 1 – Get Prices From Suppliers
Cost of Items from Suppliers
UNIT OF
UNIT PURCHASE PRICE IN
ITEM DESCRIPTION QTY MEASUR
KWACHA
E
20mm GI Pipes in 6 Metre lengths
5 Each 89,500
End Boxes 4 Each 13,600
Through way boxes 2 Each 16,400
Through way boxes 2 Each 16,400
Fitcher plugs 150 Each 500
Male bushes 12 Each 3,400
Female Bushes 12 Each 3,400
Counter sunk screws 50 Each 500
Saddles 30 Each 11,500
Self taping Screws 50 Each 1,000
Saw Blades 3 Each 12,500
Cutter 1 Each 70,000
Drill Bits 4mm 100 Each 10,000

6. STEP 2 – Decide On Your Markup And Put
Cost Inputs In A Costing Template
COSTING TEMPLATE
PUT VARIABLE VALUES IN YELLOW BOXES
UNIT SELLING PRICE OF A LOCALLY PURCHASED ITEM
UNIT
QTY TOTAL AMOUNT REMARKS
PRICE
ITEM 1 1.00 K1.00 LOCAL UNIT PURCHASE COST
TRANSPORT LOCAL 1 2.00% K0.02 AS PERCENTAGE OF PURCHASE PRICE
ADMNISTRATIVE 1 2.00% K0.02 AS PERCENTAGE OF PURCHASE PRICE
MARK UP 1 35.00% K0.35 AS PERCENTAGE OF PURCHASE PRICE
SELLING PRICE K1.39
VAT 1 16.00% K0.16 AS PERCENTAGE OF SELLING PRICE

7. STEP 2 – Put Details Of Your Suppliers’ Prices
In a Calculating Spreadsheet
PUT DETAILS OF ORDERED ITEMS IN HIGHLIGHTED YELLOW SPACES BELOW
UNIT
TOTAL
UNIT OF PURCHA
ITEM PURCHASE UNIT SELLING
No QTY MEASUR SE TOTAL SELLING PRICE
DESCRIPTION PRICE IN PRICE
E PRICE IN
KWACHA
KWACHA
1 20mm GI Pipes in 6 Metre lengths
5 Each 89,500 447,500 124,405.00 622,025.00
2 End Boxes 4 Each 13,600 54,400 18,904.00 75,616.00
3 Through way boxes 2 Each 16,400 32,800 22,796.00 45,592.00
4 Through way boxes 2 Each 16,400 32,800 22,796.00 45,592.00
5 Fitcher plugs 150 Each 500 75,000 695.00 104,250.00
6 Male bushes 12 Each 3,400 40,800 4,726.00 56,712.00
7 Female Bushes 12 Each 3,400 40,800 4,726.00 56,712.00
8 Counter sunk screws 50 Each 500 25,000 695.00 34,750.00
9 Saddles 30 Each 11,500 345,000 15,985.00 479,550.00
10 Self taping Screws 50 Each 1,000 50,000 1,390.00 69,500.00
11 Saw Blades 3 Each 12,500 37,500 17,375.00 52,125.00
12 Cutter 1 Each 70,000 70,000 97,300.00 97,300.00
13 Drill Bits 4mm 100 Each 10,000 1,000,000 13,900.00 1,390,000.00

8. STEP 4 – Get Selling Prices From A
Quotation Spread Sheet
QUOTATION IN KWACHA
ITEM
No QTY EACH UNIT COST TOTAL COST
DESCRIPTION
UNIT OF TOTAL SELLING PRICE IN
No ITEM DESCRIPTION QTY MEASURE UNIT SELLING PRICE IN KWACHA
KWACHA
1 20mm GI Pipes in 6 Metre 5
lengths Each K124,405.00 K622,025.00
2 End Boxes 4 Each K18,904.00 K75,616.00
3 Through way boxes 2 Each K22,796.00 K45,592.00
4 Through way boxes 2 Each K22,796.00 K45,592.00
5 Fitcher plugs 150 Each K695.00 K104,250.00
6 Male bushes 12 Each K4,726.00 K56,712.00
7 Female Bushes 12 Each K4,726.00 K56,712.00
8 Counter sunk screws 50 Each K695.00 K34,750.00
9 Saddles 30 Each K15,985.00 K479,550.00
10 Self taping Screws 50 Each K1,390.00 K69,500.00
11 Saw Blades 3 Each K17,375.00 K52,125.00
12 Cutter 1 Each K97,300.00 K97,300.00
13 Drill Bits 4mm 100 K1,390,000.00 K13,900.00 K1,390,000.00
K3,129,724.00

9. STEP 5– Copy Quotation in Your
Company’s Letterhead Quotation
20 May 2012
The General Manager
Match Corporation Limited
Plot No.1320
Cha Cha Cha Road
LUANSHYA
Dear Sir,
SUPPLY OF FIRE FIGHTING EQUIPMENT FOR MATCH CORPORATION LIMITED -
PHASE TWO PLANT
We thank you for your above noted Enquiry and we have pleasure in quoting as follows;
No ITEM DESCRIPTION QTY EACH UNIT COST TOTAL
COST
1 20mm GI Pipes in 6 Metre 5 Each K124,405.00 K622,025.00
lengths
2 End Boxes 4 Each K18,904.00 K75,616.00
3 Through way boxes 2 Each K22,796.00 K45,592.00
4 Through way boxes 2 Each K22,796.00 K45,592.00
5 Fitcher plugs 150 Each K695.00 K104,250.00
6 Male bushes 12 Each K4,726.00 K56,712.00
7 Female Bushes 12 Each K4,726.00 K56,712.00
8 Counter sunk screws 50 Each K695.00 K34,750.00
9 Saddles 30 Each K15,985.00 K479,550.00
10 Self taping Screws 50 Each K1,390.00 K69,500.00
11 Saw Blades 3 Each K17,375.00 K52,125.00
12 Cutter 1 Each K97,300.00 K97,300.00
13 Drill Bits 4mm 100 Each K13,900.00 K1,390,000.00
14
15 TOTAL K3,129,724.00

10. Repeat Process for another Quotation
1. The process is repeated for another quotation as described above.
2. The example shown above is for locally purchased goods.
3. For imported items another Costing Template which includes CIF,
Import Duty, Freight, Insurance, etc. is used
4. Put details of your suppliers’ prices in a Calculating Spreadsheet
5. The quotation is instantly given in another spreadsheet.
6. Transfer this information into a word document with your company’s
letterhead
7. Do a few adjustments to the word document
8. Issue your quotation to your customers