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Devices and methods for 
automatic data capture 
40 
m 
i 
n 
s
Brainstorming activity 
 What do you mean by source data 
automation?
Source data automation 
 Magnetic –Ink character recognition 
(MICR) 
 Optical recognition (OMR) 
 Data collection devices (Bar code 
readers) 
 Voice input (voice recognition)
OCR
OPTICAL CHARACTER 
READER 
 Optical character recognition, usually 
abbreviated to OCR 
 An OCR is an input device that uses light to 
read and recognise a symbol. It is used to 
read a price tag, or in an office to read 
entire document.
OPTICAL CHARACTER 
READER 
 OCR, is the mechanical or electronic conversion of 
scanned images of handwritten, typewritten or 
printed text into machine-encoded text. 
 It is widely used as a form of data entry from some 
sort of original paper data source, whether 
documents, sales receipts, mail, or any number of 
printed records. 
 It is a common method of digitizing printed texts so 
that they can be electronically searched, stored 
more compactly, displayed on-line, and used in 
machine processes such as machine translation, 
text-to-speech. OCR is a field of research in 
pattern recognition, artificial intelligence and
Scenario I 
Scanning of passports at 
airport
Scanning Mechanism at 
passport office
Optical Mark Recognition Reader
OMR 
 Optical Mark reading (OMR) is a method of 
entering data into a computer system. 
 Optical Mark Readers "read" pencil or pen marks 
made in pre-defined positions on paper forms as 
responses to questions or tick list prompts. 
 The OMR data entry system contains the 
information to convert the presence or absence 
of marks into a computer data file. 
 OMR is a different technology from apparently 
similar automated data entry techniques, such as 
Optical Character Recognition (OCR) or 
barcodes, although in many cases these 
techniques may be used in conjunction with 
OMR.
OMR mechanism in 
questionnaire 
 The correct answer to 
question1is E. 
 OMR software is 
programmed to detect 
position of all the shaded 
regions on the paper. 
 If a shaded region is 
detected in position 
E(and no other position) 
for question1,it will award 
a mark.
OCR OMR 
 Extracts image data from 
scanned document 
 Text produced is not 
always accurate 
especially if original 
document has smudged 
text 
 Much suitable for visual 
impaired people who will 
use text to speech 
softawre 
 Extracts data from 
specially prepared data 
collection form 
 Forms can only be read 
accurately if marks are 
nicely filled. 
 Extremely fast method of 
input data as marks are 
only needed to be 
detected 
Comparison of OCR with OMR
MICR
Magnetic ink character recognition 
 Magnetic Ink Character Recognition, or 
MICR, is a character recognition technology 
used primarily by the banking industry to 
facilitate the processing of cheques. 
 The technology allows computers to read 
information (such as account numbers) off of 
printed documents. 
 Unlike barcodes or similar technologies, 
however, MICR codes can be easily read by 
humans. 
 MICR characters are printed in special 
typefaces with a magnetic ink or toner
How does MICR reader work
The Bar-code reader
Barcode Readers 
 It helps keep the pricing more accurate than 
humans simply keying in a price would. 
 It also helps a company know exactly how much of 
an item they have in stock or when they run out of 
an item, so it helps them keep up with their 
inventory. 
 Because it does help the company keep better track 
on inventory and know exactly what they have and 
don’t have, it means you are less likely to want an 
item they are out of because once they are alerted 
that they are out of something, they can immediately 
reorder it. It also may save you money for data 
entry errors on prices.
Scenario 2 
Reading barcode at POS
Barcode reader at super 
market(POS) 
1. Every product in super market has a unique number called 
called UPC(universal product code) 
2. This code represents manufecturer and individual product in 
the form of vertical bars called BAR CODE 
3. The zebra stripes can be sensed and read by a bar code reader 
,a photoelectric scanner that reads the code with the help of 
laser 
4. The laser Scanner is fixed to every POS which is equipped with 
a processor and decoding software. 
5. This sends a signal to the computer of POS for each decoded 
character 
6. When a bar code reader is passed over a barcode it identifies 
the product to the store ‘s computer 
7. The code does not contain price .Price is stored in database 
which can be changed later 
8. The computer automatically tells the POS terminal what price 
is,and printer prints the item description and price on a paper 
for customer
Advantages Disadvantages 
 Primarily used in super 
markets 
 Inexpensive and reliable 
way to get data into 
computer 
 Indispensible for 
inventory systems 
 Difficult to read obscured 
marks 
Pros and cons
CASE STUDY 
 In Brisbane ,Australia a bar code reader is 
used by the company “The Australian 
Red cross” for verification of blood type 
labels. See the picture and suggest how 
would be it helpful for this industry
RIFD Tag Reader
Products having RFID tags
Radio Frequency Identification Tag Reader 
 An RFID reader is a device that is used 
to interrogate an RFID tag. The reader 
has an antenna that emits radio waves; 
the tag responds by sending back its 
data.
Components of RFID reader 
 A Radio-Frequency IDentification 
system has three parts 
 : A scanning antenna 
 A transceiver with a decoder to 
interpret the data 
 A transponder - the RFID tag - that 
has been programmed with 
information.
What is RFID process?????? 
Transceive 
r 
Transpond 
er
Working of RFID 
 The scanning antenna puts out radio-frequency 
signals in a relatively short 
range. 
 The RF radiation does two things: 
1.It provides a means of communicating 
with the transponder (the RFID tag) 
1I.It provides the RFID tag with the 
energy to communicate
Process continued 
 When an RFID tag passes through the 
field of the scanning antenna, it 
detects the activation signal from the 
antenna. That "wakes up" the RFID 
chip, and it transmits the information 
on its microchip to be picked up by the 
scanning antenna.
RFID codes 
 Electronic product code(EPC) stored in 
RFID tag has 96 bits ----------2^96 possible 
codes 
 Out of 96 28 are reserved for identifying 
upto 2^28 managers of item (maufecturer) 
 Another 24 bits are reserved for identifying 
upto 2^24 classes of item(products) 
 Remaining 36 items are reserved for seriel 
numbers 2^36 instances of each item
Facts about RFID tags 
 RFID tags do not need to contain 
batteries, and can therefore remain 
usable for very long periods of time 
(maybe decades). 
 The scanning antennas can be 
permanently affixed to a surface
(1)Radio tags are placed on a carton 
(2)Dairy ship 
cartons to 
grocery stores 
(3) Customers 
purchase tag 
cartons 
(4) Customers recycle milk carton 
(5)Manufecturer 
produces 
replacement
Applications of RFID 
technology 
 Merchandise 
 Library books 
 Vehicles for parking & toll charges 
 Hotel room keycards 
 Documents 
 Baggage and luggage at airports
Advantages Disadvantages 
 In stock control 
 At super market check 
outs 
 Product recall....tracked 
to particular purchaser 
 More costly tags then 
printed barcodes 
 Unauthorized person can 
read RFID tag in transit 
 Lots of processing is 
involved 
PROS & CONS
Imagine that you have brought clothes, 
accessories with RFID tags.They 
cannot be seen easily or remove 
because that would have reduced 
security in the shops where you have 
brought them. 
Q1.Who could track your whereabouts 
as you go in and out of shops/public 
transports while wearing and carrying 
these items? 
Q2.How can you shield the tags ?
The Smart Card Reader
Smart Card Readers 
 A smart card reader is an electronic device 
that reads smart cards and can be found in 
the following forms: 
 Some keyboards have a built-in card reader. 
 External devices and internal drive bay card 
reader devices exist for personal computers 
(PC). 
 Some laptop models contain a built-in smart 
card reader and/or utilize flash upgradeable 
firmware.
Features of smart cards 
 Debit and credit cards have always a 
magnetic stripe on the back. 
 This magnetic strip the 
I. Card number 
II. Expiry date 
III. PIN(personal identification number)
Chip and Pin 
 The UK name for an 
international 
standard for the use 
of smart cards to 
improve security of 
debit and credit card 
transactions. 
 It is equipped with 
microcontroller chip 
embedded in plastic 
behind electric 
contact pad
Senario 3 
Verifying a card by smart card 
reader
How does a smart card reader 
work? 
I. User put the card in smart card reader 
II. The metal contact pad on the surface of 
card connects the chip to the reader 
III. Cryptographic technique is used to check 
IV. that card is authentic and has not 
expired 
V. User enters four digit PIN code by 
numeric keypad on the reader 
VI. PIN is encrypted and checked against 
encrypted PIN stored in the chip. 
VII. If match is made payment is authorized
Smart cards with chip
Benefits of smart cards 
 Buying good and services 
 Card storing e-cash(e-shopping) 
 Cards storing holder’s medical record 
 Driving licence cards 
 Id cards
Points to remember 
 Smart card sometimes are contactless 
they use similar technology like RFID 
 Where security is not so important 
there could be card without a 
microprocessor 
having non-volatile memory
Advantages Disadvantages 
 Difficult to clone 
 
 If PIN is shared or seen 
Card can be stolen 
 
Pros &Cons
Hometask 
Two barcode systems in commercial use 
are 
EuropeanArticleNumber(EAN) 
& 
Universal Product Code(UPC) 
Q.Find out the possible difference 
between them

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devices and methods for automatic data capture

  • 1. Devices and methods for automatic data capture 40 m i n s
  • 2. Brainstorming activity  What do you mean by source data automation?
  • 3. Source data automation  Magnetic –Ink character recognition (MICR)  Optical recognition (OMR)  Data collection devices (Bar code readers)  Voice input (voice recognition)
  • 4. OCR
  • 5. OPTICAL CHARACTER READER  Optical character recognition, usually abbreviated to OCR  An OCR is an input device that uses light to read and recognise a symbol. It is used to read a price tag, or in an office to read entire document.
  • 6. OPTICAL CHARACTER READER  OCR, is the mechanical or electronic conversion of scanned images of handwritten, typewritten or printed text into machine-encoded text.  It is widely used as a form of data entry from some sort of original paper data source, whether documents, sales receipts, mail, or any number of printed records.  It is a common method of digitizing printed texts so that they can be electronically searched, stored more compactly, displayed on-line, and used in machine processes such as machine translation, text-to-speech. OCR is a field of research in pattern recognition, artificial intelligence and
  • 7. Scenario I Scanning of passports at airport
  • 8. Scanning Mechanism at passport office
  • 10. OMR  Optical Mark reading (OMR) is a method of entering data into a computer system.  Optical Mark Readers "read" pencil or pen marks made in pre-defined positions on paper forms as responses to questions or tick list prompts.  The OMR data entry system contains the information to convert the presence or absence of marks into a computer data file.  OMR is a different technology from apparently similar automated data entry techniques, such as Optical Character Recognition (OCR) or barcodes, although in many cases these techniques may be used in conjunction with OMR.
  • 11. OMR mechanism in questionnaire  The correct answer to question1is E.  OMR software is programmed to detect position of all the shaded regions on the paper.  If a shaded region is detected in position E(and no other position) for question1,it will award a mark.
  • 12. OCR OMR  Extracts image data from scanned document  Text produced is not always accurate especially if original document has smudged text  Much suitable for visual impaired people who will use text to speech softawre  Extracts data from specially prepared data collection form  Forms can only be read accurately if marks are nicely filled.  Extremely fast method of input data as marks are only needed to be detected Comparison of OCR with OMR
  • 13. MICR
  • 14. Magnetic ink character recognition  Magnetic Ink Character Recognition, or MICR, is a character recognition technology used primarily by the banking industry to facilitate the processing of cheques.  The technology allows computers to read information (such as account numbers) off of printed documents.  Unlike barcodes or similar technologies, however, MICR codes can be easily read by humans.  MICR characters are printed in special typefaces with a magnetic ink or toner
  • 15. How does MICR reader work
  • 17. Barcode Readers  It helps keep the pricing more accurate than humans simply keying in a price would.  It also helps a company know exactly how much of an item they have in stock or when they run out of an item, so it helps them keep up with their inventory.  Because it does help the company keep better track on inventory and know exactly what they have and don’t have, it means you are less likely to want an item they are out of because once they are alerted that they are out of something, they can immediately reorder it. It also may save you money for data entry errors on prices.
  • 18. Scenario 2 Reading barcode at POS
  • 19. Barcode reader at super market(POS) 1. Every product in super market has a unique number called called UPC(universal product code) 2. This code represents manufecturer and individual product in the form of vertical bars called BAR CODE 3. The zebra stripes can be sensed and read by a bar code reader ,a photoelectric scanner that reads the code with the help of laser 4. The laser Scanner is fixed to every POS which is equipped with a processor and decoding software. 5. This sends a signal to the computer of POS for each decoded character 6. When a bar code reader is passed over a barcode it identifies the product to the store ‘s computer 7. The code does not contain price .Price is stored in database which can be changed later 8. The computer automatically tells the POS terminal what price is,and printer prints the item description and price on a paper for customer
  • 20. Advantages Disadvantages  Primarily used in super markets  Inexpensive and reliable way to get data into computer  Indispensible for inventory systems  Difficult to read obscured marks Pros and cons
  • 21. CASE STUDY  In Brisbane ,Australia a bar code reader is used by the company “The Australian Red cross” for verification of blood type labels. See the picture and suggest how would be it helpful for this industry
  • 24. Radio Frequency Identification Tag Reader  An RFID reader is a device that is used to interrogate an RFID tag. The reader has an antenna that emits radio waves; the tag responds by sending back its data.
  • 25. Components of RFID reader  A Radio-Frequency IDentification system has three parts  : A scanning antenna  A transceiver with a decoder to interpret the data  A transponder - the RFID tag - that has been programmed with information.
  • 26. What is RFID process?????? Transceive r Transpond er
  • 27. Working of RFID  The scanning antenna puts out radio-frequency signals in a relatively short range.  The RF radiation does two things: 1.It provides a means of communicating with the transponder (the RFID tag) 1I.It provides the RFID tag with the energy to communicate
  • 28. Process continued  When an RFID tag passes through the field of the scanning antenna, it detects the activation signal from the antenna. That "wakes up" the RFID chip, and it transmits the information on its microchip to be picked up by the scanning antenna.
  • 29. RFID codes  Electronic product code(EPC) stored in RFID tag has 96 bits ----------2^96 possible codes  Out of 96 28 are reserved for identifying upto 2^28 managers of item (maufecturer)  Another 24 bits are reserved for identifying upto 2^24 classes of item(products)  Remaining 36 items are reserved for seriel numbers 2^36 instances of each item
  • 30. Facts about RFID tags  RFID tags do not need to contain batteries, and can therefore remain usable for very long periods of time (maybe decades).  The scanning antennas can be permanently affixed to a surface
  • 31. (1)Radio tags are placed on a carton (2)Dairy ship cartons to grocery stores (3) Customers purchase tag cartons (4) Customers recycle milk carton (5)Manufecturer produces replacement
  • 32. Applications of RFID technology  Merchandise  Library books  Vehicles for parking & toll charges  Hotel room keycards  Documents  Baggage and luggage at airports
  • 33. Advantages Disadvantages  In stock control  At super market check outs  Product recall....tracked to particular purchaser  More costly tags then printed barcodes  Unauthorized person can read RFID tag in transit  Lots of processing is involved PROS & CONS
  • 34. Imagine that you have brought clothes, accessories with RFID tags.They cannot be seen easily or remove because that would have reduced security in the shops where you have brought them. Q1.Who could track your whereabouts as you go in and out of shops/public transports while wearing and carrying these items? Q2.How can you shield the tags ?
  • 35. The Smart Card Reader
  • 36. Smart Card Readers  A smart card reader is an electronic device that reads smart cards and can be found in the following forms:  Some keyboards have a built-in card reader.  External devices and internal drive bay card reader devices exist for personal computers (PC).  Some laptop models contain a built-in smart card reader and/or utilize flash upgradeable firmware.
  • 37. Features of smart cards  Debit and credit cards have always a magnetic stripe on the back.  This magnetic strip the I. Card number II. Expiry date III. PIN(personal identification number)
  • 38. Chip and Pin  The UK name for an international standard for the use of smart cards to improve security of debit and credit card transactions.  It is equipped with microcontroller chip embedded in plastic behind electric contact pad
  • 39. Senario 3 Verifying a card by smart card reader
  • 40. How does a smart card reader work? I. User put the card in smart card reader II. The metal contact pad on the surface of card connects the chip to the reader III. Cryptographic technique is used to check IV. that card is authentic and has not expired V. User enters four digit PIN code by numeric keypad on the reader VI. PIN is encrypted and checked against encrypted PIN stored in the chip. VII. If match is made payment is authorized
  • 42. Benefits of smart cards  Buying good and services  Card storing e-cash(e-shopping)  Cards storing holder’s medical record  Driving licence cards  Id cards
  • 43. Points to remember  Smart card sometimes are contactless they use similar technology like RFID  Where security is not so important there could be card without a microprocessor having non-volatile memory
  • 44. Advantages Disadvantages  Difficult to clone   If PIN is shared or seen Card can be stolen  Pros &Cons
  • 45. Hometask Two barcode systems in commercial use are EuropeanArticleNumber(EAN) & Universal Product Code(UPC) Q.Find out the possible difference between them