The material is very useful for those who have less time management skills and there are some techniques through which you can manage your time efficiently. if there is any further query contact me on my email: haroonrafizada75@gmail.com

1. Haroon Rafizada
Counselor

2. Outline
 Introduction
 Why Time Management?
 Time management techniques
-ABC Analysis
-Eisenhower Method
-POSEC method
 Setting goals and activity
 Tips for Time Management
 Obstacles of time management
 Bad Habit activity
 Time and life span of you.
 Review

3. What is Time
Management?
 Process of planning and exercising
 Conscious control of time
 Spent on activities
 Maximizing overall benefit
 Art and skill
 An enormous asset
 Understanding the value of time

4. Why Time
Management ?

5. Creating an effective
environment
 Getting organized
 Time allocation
 Goal Focus
 Releasing of stress
 Recovery from psychological
problems
 Avoiding attention deficit
disorder

6. Setting priorities
 Setting goals
 Prioritize
 Division of goals
 Tasks list
 Action plan
 Deadlines

7. Being efficient
employee
 Completing tasks accurately
 Using less amount of time
 Meeting deadlines
 Cooperative despite doing your works
 Multi tasking skills
 Being fresh and controlling work load

8. To be productive
 Contributing to goals
 Doing more as expected
 Objectives completion
 Others should rely on you
 Accepting any tasks

9. Balance in professional
and personal life
 Focusing on family matters
 Spending time with family
 leaving office on time
 Completing tasks within
given time
 Having vacations
 Parties and festivals

10. Healthiness
 Getting rid of psychological
problems
 Lower stress
 Time for exercise
 Procrastination
 Happiness
 Lower pressure of work

11. Time Management Techniques

12. ABC Analysis
 Widely used technique
 Ordering the tasks
 prioritizing
 A for urgent and important work
to be done
 B for important tasks but not
urgent
 C for tasks that are unimportant
 Each section can be categorized
more

13. The Eisenhower
Method
 34th president of USA (1953-1961)
 Important/Urgent quadrants are done
immediately and personally
 Important/Not Urgent quadrants get an
end date and are done personally
 Unimportant/Urgent quadrants are
delegated
 Unimportant/Not Urgent quadrants are
dropped.

14. "I have two kinds of problems, the urgent and the
important. The urgent are not important, and
the important are never urgent.“
~Eisenhower

15. POSEC Method
 Prioritize - Your time and define your life
by goals
 Organize - Things you have to
accomplish regularly to be successful
 Streamline - Things you may not like to
do, but must do
 Economize - Things you should do or
may even like to do, but they're not
pressingly urgent
 Contribute - By paying attention to the
few remaining things that make a
difference
Prioritize
Organize
Streamline
Economize
Contribute

16. Now you decide
 Going for 20 days vacation ?
 Meeting with staff of your department ?
 Final report of 2015 ?
 Clearance of the cheque ?
 Calling to a client ?
 Auditing at the end of the year ?
 Gossips with your colleagues ?

17. Make the time table of your daily
routines, categorize them and use
one of the techniques we discussed?

18. Setting Goals

20. What are your
GOALS?

21. More tips
 Elimination of non- prioritized tasks
 Keep work place well stocked
 Controlling personal distractions
 Creating focus
 Using breaks
 Life style changes
 Be well rested
 Keep on exercising
 Reward yourself

22. More Tips
 Stop complaining about less time
 Start work within five minutes
 Ignore emails when you are doing urgent task
 Social media is a disaster
 Make your weekends joyful
 Time focusing or noting
 Ignore unnecessary conversation with clients or colleagues
 Measure your results

23. Results of Time
Management
 Flexibility
 Lower stress
 Better communication
 Better reputation
 A counted on employee
 Clean and neat environment
 Time for relaxation
 Not late sitting at office
 Intelligent planning

24. Obstacles to effective
time management Unclear objectives
 Disorganization
 Inability to say no
 More than 1 supervisor
 Interruptions
 Too many things at once
 Stress and fatigue
 All work and no play

25. Let me know your bad
habits and
distractions!

26. Learn when to say NO!
• You can’t do everything
• Don’t undertake things you can’t
complete
• You are hired for one position
• Your job responsibility is different
from others
• Remain consistent to your goals

27. Consider your personal
prime time
Morning ?
Evening ?
Late Night

28. Review
 Conscious control of time spent on an activity to maximize benefits
 To create effective environment, to set priorities, to be efficient, healthy
and have balance in life we do time management
 Time management techniques, ABC analysis, The Eisenhower
Method and POSEC method
 reputation, lower stress, counted on employee, flexibility and relaxation
are the results of time management
 Interruptions
 Unclear objectives, disorganization, Stress and fatigue, too many things at
once, more than 1 supervisor are the obstacles of time management
 Say No when you cannot do everything and consider your personal prime
time