Benefits of creating SharePoint site and site collection maps using Visio 2010 with links.

1. - Visio 2010 Map your Logical Site Architecture
In SharePoint 2010 and MOSS 2007 understanding the architecture
of sites and site collections can be confusing if core site architecture
is not mapped.
WITHOUT Site Maps:
•Lost/no direction
•No planned structure
•SharePoint sprawl
•Invite security problems
•Increased workload for IT and End Users
Greg Gignac - SharePoint Consultant
My SharePoint Portfolio

2. - Visio 2010 Map your Logical Site Architecture
WITH Sites Maps:
•High level overview of sites and site structure
•A reference point for architecture growth and business planning
•Reduced workload for IT interaction and maintenance
•Increased user adoption through transparency
•Shared structure understanding
•Go back(disaster recovery tool)
Greg Gignac - SharePoint Consultant
My SharePoint Portfolio

3. - Visio 2010 Map your Logical Site Architecture
In SharePoint 2010/2007 there are 3 methods to reference your site
structure inside a site collection;
Global/Quick links – provides a basic structure for
navigation purposes but may not be consistent, sites can be
hidden, slow to navigate.
View All Site Content – this area displays the
sites created below the current site
Manage Content and Structure – provides an expandable
and collapsible folder structure of sites.
Greg Gignac - SharePoint Consultant
My SharePoint Portfolio

4. - Visio 2010 Map your Logical Site Architecture
Navigating & Understanding the SharePoint Site
Architecture is difficult because:
• All methods are not accessible by all users!
• Interfaces are scattered and time consuming to utilize/access
• No interface is a true representation of the site structure/hierarchy
individually
Greg Gignac - SharePoint Consultant
My SharePoint Portfolio

5. - Visio 2010 Map your Logical Site Architecture
Mapped Architecture Is Understandable At A Glance
Greg Gignac - SharePoint Consultant
My SharePoint Portfolio

6. - Visio 2010 Map your Logical Site Architecture
Vizio 2010 Linkable Site Architecture Maps
Benefits
•High level overview sites/site collections
•Live links to sites/Central Admin
•Easily Updatable
•Promotes architectural continuity planning
•Visio Diagrams/Drawings are made available to wide audience
without Visio client
Greg Gignac - SharePoint Consultant
My SharePoint Portfolio

7. - Visio 2010 Map your Logical Site Architecture
Vizio 2010 site architecture map
Mapping Ideas
•Create specific department
maps
•Train new IT employees on
•Layer information such as SharePoint structure using maps
security/permission settings
•Utilize for business strategy
•Document important links planning tool
•Map Web Apps/Central Admin •Tailor maps for different audiences
•Map Back up strategies •Quickly display maps in specific
SharePoint pages
Greg Gignac - SharePoint Consultant
My SharePoint Portfolio