Establishing The RIM Office

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A methodology for implementing corporate controls for electronically stored information

Technologie Business

ESTABLISHING THE RIM
OFFICE
HOW TO GET STARTED,
HOW TO SUCCEED

GEORGE GOLDSMITH
IDC/KCI COMPLIANCE FORUM 9/17/08

HOW TO GET STARTED, HOW TO
SUCCEED

THE RIM OFFICE

THE RIM TEAM

EXTENDED TEAM, GOVERNANCE & COMMUNICATIONS

NEEDS ASSESSMENT

RIM PROGRAM PLAN

ESTABLISHING THE RIM OFFICE

ONGOING MATTERS

REQUESTS FOR ALL
THINGS IT

DEPOSITIONS

AMENDED FRCP

AD-HOC TO
FORMALIZED
RESPONSIBILITIES

FRAME YOUR RIM PROGRAM

FRCP

RIM STANDARDS

ELECTRONIC
COMMUNICATIONS

SEDONA GUIDELINES

FEDERAL SENTENCING
GUIDELINES

THE RIM TEAM

LEGAL

RECORDS MGR. /
PROJECT MGR.

IT ARCHITECT

EXTENDED TEAM

COUNSEL (GC,
REGULAR, OUTSIDE)

IT INFRASTRUCTURE &
BUSINESS ALIGNED

RECORDS CENTERS

COMPLIANCE

BUSINESS AREA
DEPARTMENT RECORD
CHAMPIONS

MAP YOUR RIM OPERATING
MODEL

SWIM LANE

KEY ACTIVITIES

RESPONSIBILITIES

KEY INTERFACES

EXTENDED TEAM,
GOVERNANCE &
COMMUNICATIONS ...

GOVERNANCE SUPPORT MAP

EXECUTIVE SPONSOR

DELIVERY TEAM

BUSINESS LEADS

GOVERNANCE, RISK &
COMPLIANCE

DEPARTMENT RECORDS
CHAMPIONS

GUIDED COALITION

FOCUS ON IMPACT AND
NEEDS OF STAKE-
HOLDERS

DEFINE KEY MESSAGES

SEEK INPUT AND BUY-
IN WITH YOUR
EXECUTIVE SPONSORS

GUIDED COALITION

USE GOVERNANCE MAP

WORK WITH EXECUTIVE
SPONSOR TO
SCHEDULE MEETINGS

CONSIDER LEGAL
MATTERS AFFECTING
BUSINESS AREA

EXPLAIN IMPLICATIONS
OF FRCP ON
DEPARTMENT

GAIN INPUT & BUY-IN

NEEDS ASSESSMENT

CONSIDER
PARTNERING WITH SME

BROAD ACCESS TO ORG
CAPABILITIES

EDUCATES & PREPARES
TEAM

BASIS FOR RIM
PROGRAM

RIM PROGRAM PLAN

PRIORITIZE
IMPROVEMENTS

FOCUS ON FOUNDATION

ADDRESS QUICK WINS

FIND SYNERGIES

FORECAST RIM PROGRAM COST

FRAME COSTS FOR
PROGRAM

FOUNDATIONS

RE-MEDIATION

TECHNOLOGY

OPERATIONS

LEGAL
COMPLIANCE

RIM OFFICE

BUSINESS
EFFICIENCY

LEGAL COMPLIANCE & BUSINESS EFFICIENCY

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Establishing The RIM Office

1. ESTABLISHING THE RIM OFFICE HOW TO GET STARTED, HOW TO SUCCEED GEORGE GOLDSMITH IDC/KCI COMPLIANCE FORUM 9/17/08

2. HOW TO GET STARTED, HOW TO SUCCEED THE RIM OFFICE THE RIM TEAM EXTENDED TEAM, GOVERNANCE & COMMUNICATIONS NEEDS ASSESSMENT RIM PROGRAM PLAN

3. THE RIM OFFICE ...

4. ESTABLISHING THE RIM OFFICE ONGOING MATTERS REQUESTS FOR ALL THINGS IT DEPOSITIONS AMENDED FRCP AD-HOC TO FORMALIZED RESPONSIBILITIES

5. FRAME YOUR RIM PROGRAM FRCP RIM STANDARDS ELECTRONIC COMMUNICATIONS SEDONA GUIDELINES FEDERAL SENTENCING GUIDELINES

6. THE RIM TEAM ...

7. THE RIM TEAM LEGAL RECORDS MGR. / PROJECT MGR. IT ARCHITECT

8. EXTENDED TEAM COUNSEL (GC, REGULAR, OUTSIDE) IT INFRASTRUCTURE & BUSINESS ALIGNED RECORDS CENTERS COMPLIANCE BUSINESS AREA DEPARTMENT RECORD CHAMPIONS

9. MAP YOUR RIM OPERATING MODEL SWIM LANE KEY ACTIVITIES RESPONSIBILITIES KEY INTERFACES

10. EXTENDED TEAM, GOVERNANCE & COMMUNICATIONS ...

11. GOVERNANCE SUPPORT MAP EXECUTIVE SPONSOR DELIVERY TEAM BUSINESS LEADS GOVERNANCE, RISK & COMPLIANCE DEPARTMENT RECORDS CHAMPIONS

12. GUIDED COALITION FOCUS ON IMPACT AND NEEDS OF STAKE- HOLDERS DEFINE KEY MESSAGES SEEK INPUT AND BUY- IN WITH YOUR EXECUTIVE SPONSORS

13. GUIDED COALITION USE GOVERNANCE MAP WORK WITH EXECUTIVE SPONSOR TO SCHEDULE MEETINGS CONSIDER LEGAL MATTERS AFFECTING BUSINESS AREA EXPLAIN IMPLICATIONS OF FRCP ON DEPARTMENT GAIN INPUT & BUY-IN

14. NEEDS ASSESSMENT ...

15. NEEDS ASSESSMENT CONSIDER PARTNERING WITH SME BROAD ACCESS TO ORG CAPABILITIES EDUCATES & PREPARES TEAM BASIS FOR RIM PROGRAM

16. RIM PROGRAM PLAN ...

17. RIM PROGRAM PLAN PRIORITIZE IMPROVEMENTS FOCUS ON FOUNDATION ADDRESS QUICK WINS FIND SYNERGIES

18. FORECAST RIM PROGRAM COST FRAME COSTS FOR PROGRAM FOUNDATIONS RE-MEDIATION TECHNOLOGY OPERATIONS

19. LEGAL COMPLIANCE RIM OFFICE BUSINESS EFFICIENCY LEGAL COMPLIANCE & BUSINESS EFFICIENCY

20. HOW TO GET STARTED, HOW TO SUCCEED THE RIM OFFICE THE RIM TEAM EXTENDED TEAM, GOVERNANCE & COMMUNICATIONS NEEDS ASSESSMENT RIM PROGRAM PLAN

21. THANK YOU

Establishing The RIM Office

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