Innovation Project Proposal in DepEd - Super Draft

Republic of the Philippines
Department of Education
REGION V - BICOL
SCHOOLS DIVISION OF MASBATE CITY
MASBATE NATIONAL COMPREHENSIVE HIGH SCHOOL
MASBATE CITY
1
PROJECT OACES-MNCHS: ONLINE AND AUTOMATED
CERTIFICATION AND ENROLMENT SYSTEM
OF THE MASBATE NATIONAL COMPREHENSIVE HIGH SCHOOL
THROUGH GOOGLE WORKSPACE FOR EDUCATION
An Innovation Project Proposal Presented to the
School Research Committee
Masbate National Comprehensive High School
Schools Division of Masbate City
GLENN RIVERA
JHS - Teacher
Araling Panlipunan Department ICT Coordinator
School Monitoring, Evaluation and Adjustment (SMEA) Coordinator
School Enrolment Focal Person (SEFP)
BAC Secretariat Head
January 26, 2022

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January 26, 2022
MARIFE A. CAÑARES
Principal IV
MNCHS
Quezon St., City of Masbate
Madam:
A pleasant and blessed day! I have the honor to write to you with regard the submission
of my innovation project proposal for this School Year 2021-2022 in fulfillment of the
overall accomplishment of the ancillary services of the Araling Panlipunan department
of the school. These services include the School Monitoring, Evaluation and Adjustment
(SMEA), School Enrollment Focal Person (SEFP), and Information and Communications
Technology (ICT) Coordinatorship.
The title of the innovation is “Project OACES-MNCHS: Online and Automated
Certification and Enrolment System of The Masbate National Comprehensive High
School Through Google Workspace for Education.” Its main objectives and
corresponding plans are laid out in the project proposal itself.
As always, I am anticipating your utmost consideration and favorable response on this
matter. Hoping to implement the project successfully, I expect to bring more service to
the school and its clientele in the years to come. Thank you and God bless.
Respectfully yours,
GLENN RIVERA
Junior High School Teacher
Araling Panlipunan Department ICT Coordinator
School Monitoring, Evaluation and Adjustment (SMEA) Coordinator
School Enrollment Focal Person (SEFP)
BAC Secretariat Head

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ACKNOWLEDGEMENT
This innovation project proposal would not have been possible without the inspiration
from and grace of the Almighty God as well as the help of my family, friends,
colleagues, and superiors. With much support from the administration of the Masbate
National Comprehensive High School, the proponent would like to extend his sincerest
gratitude for allowing such an important endeavor to happen and be carried out.
Until the last page of this paper, all the efforts of the people involved in the process of
crafting this are invoked and appreciated. Nonetheless, it is greatly an honor to be part
of the working team of the school enrolment and data gathering processes and systems.
It is high time to thank all the teachers and non-teaching personnel for making this
project a reality, especially our dear and beloved School Principal, Ma’am Marife A.
Cañares. Together, we can all make a difference in the lives of students under our care.

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I. Project Contacts
List the persons who are involved with the project and could be contacted. Be sure to include their
names, titles, roles in the project, as well as phone numbers and email addresses.
Name Position/Title Role in the Project CP Number Email Address
Marife A.
Cañares
Principal IV
(School Head)
Overall in-charge of the
projects of the school
and executes approval
of proposals
(do)
Danilo
Head Teacher
VI (Araling
Panlipunan
Department
Head)
In charge of the
ancillary services of the
AP Department that
includes SMEA and
Enrolment
Coordinatorships
(do)
Aileen
Master
Teacher II
(School ICT
Coordinator –
JHS)
Guides ICT-related
research and project
crafting and
implementation
(do)
Hazel
Teacher II
(SMEA
Coordinator –
SHS)
In-charge of school
online enrolment
system and data
gathering/maintenance
procedure for SHS
(do)
Jade
Teacher II
(School ICT
Coordinator –
SHS)
Guides ICT-related
concerns of the school
(do)
Mark
Master
Teacher II
(School
Research
Coordinator)
Guides research-
related project
proposals and
implementation
(do)
Glenn
Teacher I
(SEFP &
In-charge of school
online enrolment
(do)

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SMEA
Coordinator –
JHS)
system and data
gathering/maintenance
procedure for JHS
Emily
School
Guidance
Counselor
In-charge of school
enrolment system and
process
(do)
Raisa
School
Registrar I (LIS
and BEIS
Coordinator)
Manages the school
records and Learner
Information System
(do)
Rafael
Administrative
Aide I (LIS
Administrator)
Maintains school
records and forms via
the LIS
(do)
Florante
Head Teacher
III (Grade
Level
Coordinator –
Grade 7)
In-charge of Grade 7
enrolment and records
concerns
(do)
Hilda
Head Teacher
III (Grade
Level
Coordinator –
Grade 8)
concerns
(do)
Gina
Master
Teacher II
(Grade Level
Coordinator –
Grade 9)
concerns
(do)
Marites
Head Teacher
VI (Grade
Level
Coordinator –
Grade 10)
concerns
(do)
Blessy
Teacher I
(Grade Level
concerns
(do)

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Coordinator –
Grade 11)
Dorothy
Teacher II
(Grade Level
Coordinator –
Grade 12)
concerns
(do)
Analiza
Teacher III
(Grade Level
Adviser –
Grade 7)
Manages Grade 7
enrolment records and
data
(do)
Julie
Teacher III
(Grade Level
Adviser –
Grade 8)
Manages Grade 8
data
(do)
Decemel
Teacher III
(Grade Level
Adviser –
Grade 9)
Manages Grade 9
data
(do)
Ronan
Master
Teacher I
(Grade Level
Adviser –
Grade 10)
Manages Grade 10
data
(do)
Mark
Teacher II
(Grade Level
Adviser –
Grade 11)
Manages Grade 11
data
(do)
Francis
Teacher I
(Grade Level
Adviser –
Grade 12)
Manages Grade 12
data
(do)
Kristine
Teacher I
(Grade Level
ICT
Coordinator –
Grade 7)
Gathers and maintains
the online enrolment
data and records of
Grade 7 students
(do)

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Syrine
Teacher I
(Grade Level
ICT
Coordinator –
Grade 8)
data and records of
Grade 8 students
(do)
Glenn
Teacher I
(Grade Level
ICT
Coordinator –
Grade 9)
data and records of
Grade 9 students
(do)
Anjun
Teacher I
(Grade Level
ICT
Coordinator –
Grade 10)
data and records of
Grade 10 students
(do)
Mark
Teacher II
(Grade Level
ICT
Coordinator –
Grade 11)
data and records of
Grade 11 students
(do)
Francis
Teacher I
(Grade Level
ICT
Coordinator –
Grade 12)
data and records of
Grade 12 students
(do)
II. Project Summary
• Present the reasons for doing this project as well as stating the objectives of the project.
The main objective of this innovation project is to “Enhance and automate the online
enrolment and certification system of the Masbate National Comprehensive High School
(MNCHS).” The main reason cited is that the MNCHS lacks full capacity in automating
and digitizing the enrolment and certification processes of the school. Many tasks are still
manually done. Online and automated systems can help improve the procedures and

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minimize labor, paper-works, paper trail, carbon footprint, and expenses.
• Write concisely and clearly. The proponent must be able to answer the following questions:
o Why will you do this project?
As part of his tasks as the SMEA Coordinator and SEFP, the proponent takes it
upon himself to develop and improve a more manageable and reliable data gathering
and maintenance procedure for the school. This will help in attaining the so many goals
of the school such as elevating its SBM Level of Practice, increasing enrolment levels,
enhancing the delivery of educational services, developing school improvement plans,
providing transparent records and services, among others.
o What will you do?
As such, the proponent would like to enhance the online and automated
enrolment and certification systems and processes of the school using Google Workspace
for Education Applications that include Google Forms, Google Drive, Google Sheets,
Google Slides, Googles Docs, AutoCrat, and Gmail.
o How will you do it?
The proponent intends to do it by maximizing the school’s as well as teachers’
Google Accounts, Applications, and other Productivity Tools and Skills in order to
properly come up with an enhanced online and automated enrolment and certification
system for the school. Step-by-step processes will be outlined in the next sections of this
proposal.
o Who will do it?
The proponent will not be the only one doing all of these. He will be accompanied
by other school personnel, especially ICT Coordinators, who have the knowledge of the
enrolment and certification systems of the school. He will also be helped by external

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stakeholders and consultants who have more knowhow as regards digital products
involved in the use of Google Workspace for Education.
o Where will it be done?
Most of the innovation project will be done in the vicinity of the Masbate National
Comprehensive High School while the rest will mostly occur online or in the
virtual/digital world.
o How long will it take?
The project will take three (3) months.
o How much does it cost?
The project will cost twenty-nine thousand five hundred seventy-five (Php
29,575.00) pesos.
III. Project Background and Rationale
A. Background/Context
o Write the background why this project will be implemented. The School
Improvement Plan and School Report Card are important sources of
information.
The main objective of the innovation project is to enhance and automate the online
enrolment and certification system of the Masbate National Comprehensive High School
(MNCHS). The main reason identified is that the MNCHS lacks full capacity in
automating and digitizing the enrolment and certification processes of the school ever
since. Many aspects of the procedure have been done either manually or semi-digitally.
For instance, enrolment was done mostly on-site during the past School Years before the
pandemic ensued. Not only that, the provision of enrolment forms also required a lot of

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writing and printing, as well as encoding. Repeated steps have been done all through the
years since its foundation in 1917. Furthermore, the generation of school forms and
certificates, including the former Form 137 or SF-10 now, other school forms and even
diplomas, necessitated a process that was replete with errors and traditional encoding-
based tasks. As mentioned above, online and automated systems can help improve the
procedures and minimize labor, paper-works, paper trail, carbon footprint, and expenses.
(A more detailed analysis and evaluation of the status of enrolment and certification
systems and processes will follow).
As part of the tasks of the SMEA Coordinator and SEFP at the same time, the
proponent takes it upon himself to provide the school with a more manageable and
reliable data gathering, monitoring, and maintenance procedure. This will simplify a lot
of processes that are essential and embedded in the enrolment and certification systems
of the school. Aside from that, this project will also help the MNCHS achieve excellence
in many areas and academic goals. These include the following: 1. elevating the SBM
Level of Practice; 2. increasing enrolment levels; 3. enhancing the delivery of educational
services; 4. developing school improvement plans; 5. providing transparent records and
services; 6. improving data gathering and maintenance procedures; and 7. legitimizing
the reporting (to stakeholders), monitoring, evaluation, adjustment, and sustainability of
school records and indicators.
o Project must be highly relevant and directly related to the priority school
problems and needs identified in the School Improvement Plan.
As stated in the MNCHS School Improvement Plan and its localized Basic
Education – Learning Continuity Plan (BE-LCP), an online enrolment system is a top
priority of the school. To ensure that this one is achieved all throughout the period of the

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long-term plans, internal and external stakeholders need to develop reliable and
sustainable procedures and initiate systemic changes in the process.
Issue/s Addressed
o This section briefly summarizes the situation within which the
problem/opportunity exists. Give the reasons why this project is important to
the improvement of the school.
MNCHS enrolment system and processes rely mostly on manual operations and
traditional encoding-based tasks. The school also has a relatively low enrolment turn-out.
Certificates and forms oftentimes have errors and imply laborious methods of
preparation especially on the part of teachers. Although, the project does not intend to
eliminate manual or on-site enrolment and school forms preparation in their entirety, it
aims to at least expedite many of the automatable aspects of school enrolment and
certification systems and processes.
o Cite specific causes or issues based on your characterization in the School
Monitoring, Evaluation and Adjustment (SMEA) and/or results of the problem
analysis in the Continuous Improvement Process (CIP)
As identified in the data gathering procedure of the SMEA and Enrolment Focal
Person, the school has an on-site and manual enrolment in the context of the COVID-19
pandemic and distance learning. This poses great health-related risks on teachers,
students, home coordinators (parents and guardians), and other stakeholders. Manual
operations and traditional encoding-based tasks within the system also constitute several
steps backward in terms of modernization. The school nevertheless needs to open its
virtual gates to other digital possibilities that stipulate error-free and less arduous
procedure.

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o Cite related issues or school concerns affected by the main issue if ever there is
a chain effect
The related issues and concerns that have chain effects vary across the following
categories: 1. teacher-based, 2. student-based and 3. school-based. For one, teachers
perform tasks that are prone to errors and repetition. Requiring more personnel to do the
tasks would mean more monetary expenses on the part of teachers as well as the school
in general. As for students or learners, some are discouraged to enroll because of health
and distance-related concerns. Also, many of those who can potentially be attracted to
enroll in the school opt to avoid face-to-face transactions because some school personnel
concerned are sometimes either non-responsive or unavailable. This results in low
enrolment rates of the school and presence of misleading or inaccurate information in
school forms and certificates, including but not limited to diplomas. Overall, the
relatively outmoded MNCHS enrolment-related data, correspondence, and certificate
management system and procedure signify low institutional performance in terms of
national assessment indicators such as School-Based Management (SBM) Level of
Practice, School Report Card (SRC), Results-based Performance Management System
(RPMS), and Seal of Exemplary Leadership and School Governance (SELSG).
IV. Project Objectives and Outputs
A. General Objectives
o What does this project contribute in achieving higher aims of the institution
(i.e., division, school, Community Learning Centers or CLCs)
The general objective, which is to “Enhance and automate the online enrolment
and certification system of the Masbate National Comprehensive High School
(MNCHS),” reflects the modernization efforts of the school in general.

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The expected output is that the “MNCHS will have automated and digitized
enrolment and certification systems and processes that will make all tasks error-free and
less manually done.” Online and automated systems will then help improve key
procedures and minimize labor, paper-works, paper trail, carbon footprint, and expenses.
Eventually, the school and its teachers will gain higher performance ratings and levels
such as in terms of RPMS-IPCR and SBM Level of Practice.
B. Specific Objectives
o What this Project seeks to achieve:
Objectives must be specific, measurable, attainable, results-oriented, and time-
bound (SMART). Objectives are to be achieved within the project timeframe.
1. 80 % of the teachers participate in three (3) months’ time
2. 5 to 10 % increase in enrolment rates in one (1) year
3. 90 % of the students participate in three (3) months’ time
4. 100 % reduction in errors embedded in the enrolment and certification systems
and processes in one (1) school year
5. 100 % of the required school forms (SFs) produced in one (1) school year
6. 100 % of the school enrolment and survey forms produced in one (1) school year
7. 100 % of the students’ diplomas produced in one (1) school year
8. 90-95 % of the schools’ enrolment and certification procedure automized in one (1)
school year

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C. Outputs
o State the Project outputs
Specific and tangible products from inputs and activities (i.e., learning materials,
lesson plans, documented approaches, and strategies, etc.)
1. Teachers’ Participation Certificates
2. Higher enrolment statistics
3. Students’ Participation Certificates
4. Error-free School Forms
5. Error-free accomplished Learner Enrolment and Survey Forms
6. Error-free diplomas and other completion certificates or awards
7. Digital enrolment portal
8. Digital student and teacher certification portal
V. Project Methodology
A. Project Description
Describe what the project is all about
The whole process entails the automation and digitization of the online enrolment
and certification systems and processes of the Masbate National Comprehensive High
School. This will include the utilization of already existing DepEd-sponsored Google
Workspace for Education Applications composed of Google Forms, Google Drive,
Google Sheets, Googles Slides, Google Docs, AutoCrat, and Gmail.

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B. Beneficiary Description
Define and describe who and what groups are benefited from the project and the kind
of benefits derived. If there are indirect beneficiaries, they may be cited in this section
The beneficiaries of this project are the MNCHS teachers, students, home
coordinators, stakeholders, and the school in general. The benefits range from less tedious
enrolment and certification tasks to error-free school forms, certificates, diplomas,
systems, and processes.
C. Project Breakdown and Task Time
What are the components of the project, divided into phases:
I.Pre-implementation Stage
Activity Time Frame In-Charge Deliverables
• Crafting of the
innovation
project
proposal
• Approval of the
innovation
project
proposal
• Prototyping or
soft launching
Second Quarter of
SY: 2021-2022
• SMEA
Coordinator
• SEFP
• School Grade
Level ICT
Coordinators
Draft and
approved
innovation project
proposal
School memoranda
Acknowledgment
receipts
Online enrolment
and certification
system prototype
and virtual portal

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II.Implementation Stage
• Development of
MLESF
Questionnaire via
Google Forms
• Acceptance of
responses via Google
Forms
• Generation of
tabulated responses
via Google Sheets
• Creation of
Templates for
enrolment forms,
school forms,
certificates,
diplomas, and other
papers
• Automation of the
encoding process via
AutoCrat
• Verification of
responses in Google
Sheets
• Sending of necessary
certificates and
school forms via
Gmail
• Printing of necessary
certificates and
school forms via
AutoCrat, Google
Docs and/or Adobe
PDF
Third to
Fourth
Quarter of
SY: 2021-
2022
• SMEA
Coordinator
• SEFP
• School Guidance
Counselor
• School Registrar
• LIS Coordinator
• LIS
Administrators
• School Head
• Grade Level
Coordinators
• Grade Level
Advisers
• Grade Level ICT
Coordinators
• Teachers
MLESF
Questionnaires
Google Forms
spreadsheet of
responses
Templates for
enrolment forms,
school forms,
certificates,
diplomas, and
other papers
AutoCrat jobs log
Teachers’
Participation
Certificates
Students’
Participation
Certificates
School Forms
Accomplished
Learner Enrolment
and Survey Forms
Diplomas and
other completion
certificates or
awards
Digital enrolment
portal
Digital student
and teacher
certification portal

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III.Post Implementation Stage
• Record-keeping
and maintenance
procedure
• School-based
validation
procedure
• Division-based
validation
procedure
First Quarter of SY:
2022-2023
• SMEA
Coordinator
• SEFP
• School
Guidance
Counselor
• School
Registrar
• LIS
Coordinator
• LIS
Administrators
• School Head
• Grade Level
Coordinators
• Grade Level
Advisers
• Grade Level
ICT
Coordinators
• SDO personnel
concerned
• Other
stakeholders
Record or log of
tasks and
management
issues
Validation boards
and evaluation
forms and results
D. Risk Management
Details the major project risks and delineates the plans to alleviate or control them.
Make sure to address each risk’s likelihood of occurring as well as its impact on the
project and the school.

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Possible Risks Mitigating Measures
1. Data breach
2. Bugs, viruses, and loss of data
3. Non-cooperative students and
teachers
1. Provide stringent web security
measures
2. Install back-up plans
3. Institute incentive and penal system
for students and teachers
VI. Project Cost
A. Project Cost
Provide detailed (itemized) budget
Item Quantity Unit Price (Php) Cost (Php)
1. Bond papers 5 reams 200 1000.00
2. Gasoline or
travel expenses
5 liters 75 375.00
3. Printer inks
1 bottle black and 3
bottles colored
250 1000.00
4. Computers
1 desktop
computer unit as
main server
15000.00 15000.00
5. Internet
connection
3-month
broadband internet
connection
1300.00 3900.00
6. Consultation
fees
2 consultants 3000.00 6000.00
7. Meals and
snacks (during
prototyping,
meetings, and
project
presentation)
1 lunch meal (Php
50.00) and 1 snack
(Php 30.00) for 10
days
80.00 800.00
8. Miscellaneous
expenses
3 months 500 1500.00
TOTAL 29,575.00

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B. Fund Source
Provide a detailed fund source.
Should not come from the MOOE fund.
If fund source is donated, provide proof of donation, MOA, or any evidence of the
project’s sourcing.
The main source of fund is the Brigada Eskwela fund and other donations. Possible
sponsorship of a private entity called RECESS or Rivera Educational Consultancy and
Employment Serendipity Services can also be tapped.
VII. Project Monitoring and Evaluation
Describe how progress will be evaluated throughout and at the end of the project. This includes
the provision of Quality Assurance, Technical Assistant, monitoring and Evaluation
(QATAME) in every phase of the project.
The progress of the project will be evaluated using Google Forms-based
assessment forms. Google Sheets-based tabulation and computation of evaluation results
(target is 90 % rating or higher) will also be employed. Statistical validation procedures
will be in place and technical assistance by Google Educators and Experts will be
maximized.

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VIII. Project Sustainability
Describe strategies for sustainability
Next Step Time Frame In-Charge Output
1. Trainings and
workshops
2. Adoption in other
schools (scalability)
3. Call for donations
and actual donation
drives
4. Monetization of
certain certificates,
forms, and processes
(if allowed)
5. School Cooperative
special allotment
First to fourth
quarter of SY:
2022-2023, and
beyond
SMEA Coordinator
SEFP
School Grade Level
Coordinators,
Advisers, and ICT
Personnel
Guidance Counselor
School Cooperative
Personnel
School research and
project committee
Division research and
project committee
Training Matrices
Same documents as
needed by the
MNCHS-based
innovation
implementation
Deeds of donation
and Memorandum of
Agreement
Related School
Cooperative meeting
minutes, resolutions,
and budget

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IX. Appendices
Attach the following:
Photo documentation of the project
Memorandum, letters, and other pertinent documents (letter of approval) relative to the
conduct of the innovation
Memorandum of Agreement (MOA with donors)

Innovation Project Proposal in DepEd - Super Draft

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