This document provides information for the Troop Product Sales Manager (TPSM) regarding the Fall 2018 Girl Scout product sale program. It outlines the responsibilities of the TPSM which include training girls and parents, distributing and collecting materials, entering orders into the online system, coordinating order pickup and delivery, collecting payments, and more. It also provides details about the product offerings, sale dates, online and in-person order processes, financial procedures, recognitions, and safety guidelines for the sale.
2. TheTPSM!
TheTROOP PRODUCT SALES MANAGER
TheTPSM has an important and exciting job handling the fall sale.
TPSM must be a registered member of GS and have background check completed
and take fall training to ensure a successful sale for the troop
Review materials, train girls & parents in the workings of the product sales
Distribute materials to families, review safety policies, collect permission forms
Become proficient with nut software (UNIFY) before its time to order
Enter orders into UNIFY; pick up and distribute product to families
Collect payment from families; pay troop and council
Communicate with families & troop leader as needed
Order and distribute incentives after the sale
Don’t be afraid to ask your Community PS Coordinator questions!
BE SURE:
All girls participating must be registered GS members
Troop has (gets) bank account established
6. ProgramBenefits
Girls learn valuable leadership skills in every aspect of the sale:
GOAL SETTING
DECISION MAKING
MONEY MANAGEMENT
PEOPLE SKILLS
BUSINESS ETHICS
100% of the profits stay locally - sustains and expands programs for ALL
girls!
Troops earn start-up funds
Rewards: helps girls set goals, reach higher level of achievement
Why Participate?
7. The 5 Skills: Here’s Why
they Matter!
GOAL SETTING– learning to plan ahead; setting individual sales goal and
with her team, creates a plan to reach them. She develops Cooperation and
Team Building skills.
DECISION MAKING – learning to work with a group to make smart decisions;
how the troop will use their money. She learns Problem Solving and realize
that her opinion matters. This practice of problem solving teaches girls to
think on their feet, Critical Thinking is a key skill of a good leader.
MONEY MANAGEMENT – taking orders; handling money - tracking sales
goals – budgeting – learning the value of a dollar and gaining Practical Life
Skills around financial literacy.
PEOPLE SKILLS – learning how to talk to, listen to and work with all kinds of
people. She will develop Healthy Relationship and Conflict Resolution skills
that she will use throughout her life.
BUSINESS ETHICS – being honest and responsible through every step of the
12. ONLINE
Girls send emails to friends and family offering options
to order nuts/candy, magazines and more ONLINE
OFFLINE
Girls sell nuts/candy and magazines IN PERSON
WAYS TO PARTICIPATE
GIFT OF CARING
Customers can make $5 donations towards nuts/candy &
magazines to be donated to military, local food pantries
and food bank.
BOOTH SALES
Girls sell at local businesses to increase sales or reach
their goals
13. CUSTOMERS HAVE 4 WAYS TO ORDER FROMA GIRL:
Order directly from the girl on her order card – customers pay when
product is delivered
Order online and have items shipped – items are pre-paid, larger
selection of items available, items shipped very quickly, shipping fees
may apply
Order online and have girl deliver product – nuts/candy prepaid, small
transaction fee, no shipping charges, limited to order card items
Participate in Gift of Caring program – customer makes $5 donation
towards nut/candy or magazine donation – can donate when placing
order with girl or donated online. Donation is prepaid, no online fee
WAYS TO PARTICIPATE
14. ALL Fall 2018 Options in Girl Packet
NUTS& CANDY
MAGAZINES &MORE
INFORMATION ON SPECIAL
ONLINE ONLY ITEMS
16. MagazineOrderForms
o Many orders still taken in person by girls
o Girls collect money for magazines at time of order
o Customer receives magazines in 8 to 10 weeks
o White and yellow stay with girl
o Pink copy goes to customer
IN PERSON
17. Certain magazines available only
online. No shipping charges.
Subscriptions process faster when
purchased online vs. paper order
forms.
ONLINE
MoreChoices Online
Online store offers all the Girl Scout
branded items plus a few online
EXCLUSIVE items. Shipping charges
apply.
19. GIFT OF CARING
IN PERSON - Customers indicate their donation under the “Gift of
Caring” columns on order card (nut or magazine) and payment is
collected in advance for these items.
ONLINE - Now customers can make Gift of Caring purchases online!
Council retains all donated items and will handle donation of
them. These items will not be in troop order during pick up.
Items will be donated to military, local food pantries and
Mon/Ocean food bank.
Troops earn proceeds and girls receive
credit for each donation sold
All GOC items are $5 each 5+ total
nut/magazine
donations
10+ total
nut/magazine
donations
20. BOOTH SALES
BOOTH SALES ARE A GREAT WAY
TO INCREASE YOUR TROOP’S FALL
SALE SUCCESS
Booth sales can be scheduled from
Friday, November 16 through Sunday,
November 25, 2017
Start ASAP to secure a location -
obtain permission from business
owner/manager - confirm date and
time with them.
Submit application online at
jerseyshoregirlscoutnuts.com
Be sure to have a minimum of 2 girls
& 2 adults at each table
21. BOOTH SALES & EXTRA ORDERS
Pre-order ANY items in “Troop Cupboard” in UNIFY and delivered with
troop order OR
Order from council depots (Toms River and Farmingdale offices)
Booth sale varieties:
Chocolate Covered Pretzels - $9
Whole Cashews - $8
Chocolate Covered Raisins - $7
Dark Chocolate Caramel Caps - $6
Peanut Butter Bears - $6
Mint Chocolate Penguins - $6
Fruit Slices - $6
Limited supplies of other varieties will be available at council depots
for extra or late orders
ORDER CAREFULLY – PRODUCT IS NOT RETURNABLE
27. Direct to Girl Reward
o $150 in Total Online Sales
o Girl receives congrats email
o Girl earns her unique
MyCreationTM patch
o Shipped directly to the girl
o Troop volunteer can create,
customize and receive own patch
with $300 in troop online sales!
28. Fall & Cookie Go-Getter Patch
o Personalized combo patch with
girl’s first name featured on the
patch
o Shipped direct to girl after 2019
Cookie Program
o To earn girl must participate in
both sales:
o Fall sale – sell 25 and
o Cookie sale – sell 150 Cookie
Packages
29. FINANCES & Payment to Council
Girls collect payment upfront for: paper magazine orders and GOC donations only.
Collect magazine money from girls when they submit orders to you. These cannot be processed without
payments. These payments are deposited NO LATER than October 24th in council’s TD Bank account
and deposit receipts to be submitted to your coordinators who will credit your account in UNIFY. Council will
then process the orders once the payments are shown.
TD Bank – ask teller for 3 validated copies of your receipt. 1 remains with troop and 2 copies submitted to
coordinator.
Girls collect payment for nut/candy orders when they deliver the items.
Checks should be made payable to GSJS. Need customer’s phone # and troop # on them
Initial deposit of any money collected is to be made by Monday, November 26th. Retain troop proceeds
first (in cash) and deposit only the amount due to council at TD Bank (see the T-2 Report in UNIFY). 2
copies of TD Bank deposit due to coordinator.
Additional deposit tickets are available from your coordinator or at a council service center. Be sure your 5-
digit troop number is on all deposit ticket copies to receive proper credit.
Final deposit copies are due to your coordinator no later than Wednesday, December 5. This will include
all remaining girl order payments, booth orders and any extra orders. Copies of deposits with troop
numbers listed on them, must be submitted in order to receive credit for payment.
30. FinancialIssues/NonPayment
Make several attempts to collect money.
Take all troop commission FIRST, deposit what
you have into council's account and LEAVE an
unpaid balance due to council.
Do not pay outstanding girl balances with troop
or personal funds.
Notify Janet Zelenak about delinquency
31. TravelOpportunities&ScholarshipProgram
New for 2018/2019! All council sponsored trips are eligible for Travel
Scholarships, regardless of the cost of the trip. Council sponsored trips
include:
2019: Adventure in Spain Salem - Haunted Happenings
2020: Japan - Land of the Rising Sun Niagara Falls
Scholarship Criteria:
Sell a minimum of $400 worth of product in Fall Sale
Sell at least 500 boxes of cookies
Must be registered for a council sponsored trip (or GSUSA destination). Girls who
apply who aren’t registered for a trip will not be considered.
Be a registered member and be active in Girl Scouts
Deadline for submitting a request credited to the 2018-2019 Girl Scout year will be
April 2, 2019
Girls traveling on trips in 2020 or beyond can apply for scholarships each year
The more a girl sells, the MORE she EARNS and the bigger her potential
reward!
32. Safety&HelpfulTips
• Girls should be clearly identified as Girl Scouts by wearing their vest/sash.
• Girls must be escorted by an adult (18+) when taking orders.
• Girls must not enter a home when order taking.
• Customers should fill in the form - keep order form neat.
• Do your training with girls and parents Give out the order card when you receive
the signed permission slip.
• Check that parents added up items correctly.
• Parents should circle the incentives (if girl has reached a level with a choice) on card
– no room for mistake this way.
• Parents must count and SIGN for product when picking it up. Use G1 or G2 report.
• Give out the money envelope when the parent picks up her nut order. Be sure its
filled out with amount due and when.
• To avoid any misunderstandings, always count the money in the presence of the
parent. Give a receipt.
33. 59MinuteQuickStartSM
100%Digital forGirls & Troops
1. Girls loginUNIFY andclickon
…andsend themselves atext with thepaymentlinkto usefor their
customers
2.Girls callfriends andfamilyfor 59minutes and forward thetext
linkfor payment
It’s thateasy!
Great toolfor…
o Troops doing theFallProductProgram for the1st time
o Troops wantingto takegoalsetting tothenext level
o Goto girlscouts.qspgao.com/59min/
35. One site for Online Sales and In Person order entry
User-friendly online ordering system
One Login (your email) to manage all your troops
Fully Mobile Responsive
https://girlscouts.qspgao.com/jerseyshore
Online Order Taking & Entry
36. Logging in – Troops/Girls
• You’ll receive a launch email
• Click “Go to Dashboard” link
• Set your own password
• Your login will beyour email and the
password you setfor all accounts you have
37. https://girlscouts.qspgao.com/jerseyshore
FOR RETURNING TPSM’s:
Use your email at the link above and last year’s
password for the old QSP site
There is a “forgot password” link to help you reset it or
Jackie/Janet can reset it
NEW TPSM’s:
Must first be added in UNIFY by their Community PS
coordinator, Jackie or Janet
Go to UNIFY, enter email, create password
Accessing the site
38. Same Easy Format
o Same features as last year with Girl
and Troop Dashboards
o One new order entry section –
Manage Orders (replaces Nut-e order
entry)
o Enhanced features
o More user functionality
39. • Short how-to videos on UNIFY preloaded on Girl and Troop
Dashboards
• Quick Reference Guides on UNIFY preloaded for simple reference
• Pink “?” provides help information throughout UNIFY
• Pink ● indicates a new notification(s)
Program Information & How-to’s
41. Navigation - Troop
Burger Menu Navigation
• Easily navigate through UNIFY from the burger
menu
• Switch between one ormoredashboards
• i.e. fromTrooptoGirl (ifapplicable)
• Access Financials, Rosters, Reports, and more
46. Girl Activity
• Icon with each girl’s MyCreationTM image and participation indicated with a
• Click on square next to the girl’s name to send email
• Click on shopping cart to view the girl’s online store and/or make a purchase from
the girl
No MyCreation™
Completed
MyCreation™
47. Emails & Messages– Troop
Send emails and post messages with:
• Encouragement
• Reminders
• Important Dates
48. Troop Dashboard – Troop Order Entry
Troop Order Entry
• From Manage Orders, click pencil next to
girl’s name
• Enter the girl’s in person paper orders
• Total Magazine & More orders
• Total Magazine & More $
• # items ordered for each nut/candy
item
• All online sales will already be in UNIFY
• Click Save & Continue. Will have option to
update girl reward choices.
• Once all orders have been entered, click
Submit Troop Order
50. Email, Text, Social Media
Compose Message
Upload Emails
Text and Social
Media
51. o Orders automatically show in UNIFY
o No additional action needed
o Orders are placed when in person orders are submitted
o Product is shipped with girl’s in person orders
o Girl delivers to the
customer
o Do not collect
money for these
orders
o The customer paid
at the time of
order
Opt in not
out!
Online Girl Delivered
52. Girl Delivered
o Girl chooses who she
can/will deliver product to
when sending emails
o Nearby family and friends
o Family she will see soon
o Customer receives email to
order products, pay online*
with credit card and then
have girl deliver
o Customer will still have option to
order Direct Ship
Opt in not out!
*Small convenience fee
53. Emails & MyCreation™
o Design theme mascot each year to
uniquely reflect their personality
o Design different attributes. New
attributes unlocked for completing
some tasks.
o Add your dog’s name by
adding/uploading a picture on the
Compose Message tab
54. Girl Order Entry
o Parents/girls can now enter
the girl’s in person paper
orders
o Total Magazine & More
orders
o Total Magazine & More $
o # items ordered for each
nut/candy item
o All online sales will already be
in UNIFY
o Troops will review orders
entered and can add/edit
orders for girls
55. Select Rewards
o Girls can pre-select rewards, even if they
haven’t yet earned them
o Rewards will automatically calculate
based on order entered and show when
that level has been achieved
o Items not yet earned will be greyed out
o Choices automatically default to item
listed first if no previous selection was
made
o Troops will review selections and can
add/edit selections for girls
56. Improved Business Tools
Girl Business Cards
o 15% to 25% of online sales from
cards
o Set of 8 printed business cards for
each Girl Scout in Girl Packet
o Additional printable version
available on UNIFY girl dashboard,
includes Girl ID with option to
personalize name!
Review materials, train girls & parents in the workings of the product sales
Distribute materials to families, review safety policies, collect permission forms
Become proficient with nut software (UNIFY) before its time to order
Enter orders into UNIFY; pick up and distribute product to families
Collect payment from families; pay troop and council
Communicate with families & troop leader
Know who your Community Product Sales Coordinator is and don’t be afraid to ask questions
Adult must be a registered member of Girl Scouts
Have background check done
Take TSPM training
ALTERNATE TEXT: At least one adult must be designated as the TPSM, be registered and have a council background check completed and take cookie training to ensure a successful sale for the troop.
Arrange to pick up sales material from your Community Product Sale Coordinator - DO YOU KNOW WHO SHE IS?
Review all cookie materials, educate girls and parents about the cookie sale
Distribute sales material to families, review safety policies and collect signed permission slips.
Be mindful of deadlines listed in planning guide
Become proficient with cookie software - eBudde – this year’s temporary password is Toff8942 – verify your troop info including your email address, troop level, girls listed, etc. Notify coordinator or council staff of any discrepancies.
Collect girl's order cards and enter into eBudde.
Arrange for initial order pick up - sort and distribute cookies to families
Collect cookie payment from families
Keep track of additional orders; allocate cookies to individual girls in eBudde
Deposit troop commission into troop bank account; deposit money due council into council's TD Bank account
