This session will look at the concept of the ATS being the heart of the recruitment system; that part where all internet-connected services are embedded and controlled genuinely enabling your entire recruitment process to be managed, monitored and accessed from one single system.

1. The ATS – only system your
recruiters need ever use?
Jeremy Ovenden
jeremy@hireserve.com

2. A little about Hireserve
• Delivering online recruitment technology
since 1999
• Early customers included Oracle (14 years!),
Vodafone, Barclays, Lloyds
• Experts in e-recruitment, exploiting new
technology & media
• A team of 20 dedicated and skilled people

3. Who we are working for…

4. Getting started
1 - an ATS is just there to manage applicant
information
2 - an ATS is just there to run the careers site to allow
on line applications and for use by HR team
3 - an ATS should provide the complete management
of the recruitment process for HR and hiring managers

5. What do we mean though?
• Assumption is that all will go with answer 3
• But what do we mean by complete?
• Or perhaps what do you mean by complete?

6. What is the work that recruiters do?
• The session is about what recruiters do in
their day to day work and the many systems
that are used in that respect

7. A typical recruitment process
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

8. Vacancy origination
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

9. Sourcing
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

10. Sourcing
• But let’s stop there for a moment
• We are talking about the system you as
recruiters use – but what does the candidate
experience?
• Consistent branding? Company URLs?

11. Candidate experience

12. One system?
• Does your web site live independently of your
ATS or is it “powered” by the ATS?
• Do candidates know they are interacting
directly with you or does it have the
appearance of a separate system?

13. Social - Facebook

14. One system?
• Do you post jobs to Facebook – by hand?
• Can candidates filter & apply using the
method of their choice (and yours of course…)
• Is your Facebook recruitment “powered” by
your ATS?

15. Mobile

16. One system?
• Do you provide a mobile interface for
candidates?
• Can candidates apply from the mobile device?
Do you want them to?
• Is your Mobile recruitment “powered” by your
ATS or a separate “app”?

17. Why is it important?
• With the “one system” approach, your
recruiters are in control – totally
• Change the search criteria or application
forms in ATS  automatically instantly applied
to Social & Mobile

18. Sourcing
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

19. Application receipt
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

20. Screening & testing
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

21. Interviewing
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

22. Offer & verification
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

23. Hire
Complete
vacancy
request
Gain
approval
Publish
vacancy &
source
applicants
Receive
applications
Shortlist
for
interview
/ Reject
Arrange &
conduct
interviews
Reject
Offers &
background
checks
Effect Hire

24. So what?
• So there are many systems that may be being
used to implement a recruitment process
• We need something…

25. 25
Components of recruitment
On The Move

26. 26
Gluing it all together