Introducing the concept of multi-domain stewards serving as a knowledge and communication hub for effective long-term scientific stewardship of digital environmental data products.

1. Stewards
–
Knowledge
and
Communica5on
Hub
Ge
Peng,
Ph.D.
Coopera5ve
Ins5tute
for
Climate
and
Satellite
–
North
Carolina
(CICS-­‐NC),
NC
State
University
And
NOAA’s
Na5onal
Centers
for
Environmental
Informa5on
–
NC
(NCEI-­‐NC)
May
19,
2016
(Open
download
at
h.ps://dx.doi.org/10.6084/m9.figshare.3189724)
Version:
v01r02
20160519
CC-­‐BY-­‐SA
4.0
POC:
gpeng@cicsnc.org

2. What
is
Steward?
• A
person
managing
or
caring
for
other’s
assets
• A
role
in
incorporaGng
processes,
policies,
guidelines
and
responsibiliGes
to
administering
organizaGon’s
data
in
compliance
with
policy
and/or
regulatory
obligaGons.
• A
person
with
expert
domain
knowledge
and
general
knowledge
in
other
relevant
domains
and
intenGon
to
ensure
and
improve
the
stewardship
of
other
people’s
datasets.
Types
of
Stewards
(See
Peng
et
al.
2016
for
the
raGonale
of
defining
mulGple
stewardship
roles
for
effecGve
long-­‐term
scienGfic
data
stewardship)
• Data
steward:
A
person
responsible
for
managing
both
datasets
and
metadata
• Scien5fic
steward:
A
person
responsible
for
managing
data
quality
and
usability
• Technology
steward:
A
person
responsible
for
managing
tools
and
systems
(
Source:
Chisholm
2014;
Peng
et
al.
2016)

3. • Stewards
are
stewardship
roles
assigned
to
domain
subject
ma.er
experts
(SMEs)
who
have
general
knowledge
of
other
relevant
domains.
§ SMEs
are
people
with
extensive
knowledge
and
experiences
in
their
local
domains.
§ The
role
of
SME
is
gained
and
not
assigned.
• Stewards
need
to
have
a
mindset
of
caring
for
other
people’s
asset
(e.g.,
data
products)
and
are
capable
of
communicaGng
within
and
across-­‐domains.
• One
person
could
be
assigned
more
than
one
stewardship
role.
(Source:
Chisholm
2014;
Peng
et
al.
2016)
Something
About
Stewards

4. Domain
Knowledge
and
Exper5se
(image
source:
h.ps://www.nia.nih.gov)
No
dis5nc5on
nor
guidance
on
the
levels
of
subject
or
domain
knowledge
and
exper5se
of
individuals.

5. Roles
and
Capabili5es:
Provided
or
Required
Role
Minimum
Domain
Knowledge
Required
Responsibility/Minimum
Capability
Provided
Point-­‐Of-­‐
Contact
(POC)
Basic,
very
limited
knowledge
in
a
parGcular
subject
Serving
as
a
focal
point
of
informaGon
concerning
an
acGvity
or
program;
limited
knowledge
input
Specialist
Highly
skilled
with
detailed
knowledge
in
a
parGcular
subject
POC
+
good
subject
knowledge
input
Subject
Maber
Expert
Extensive
knowledge
and
experGse
in
a
specific
domain
POC
+
extensive
subject
or
domain
knowledge
input
Steward
Extensive
knowledge
and
experGse
in
a
specific
domain
and
general
knowledge
in
others
and
mindset
of
caring
for
other’s
assets.
POC
+
extensive
domain
knowledge
input
+
effecGve
trans-­‐disciplinary
communicaGon
+
mindset
of
caring
and
improving
other’s
assets
+
prompGng
good
pracGces

6. Domain
Knowledge
and
Exper5se
Hierarchy
No
dis5nc5on
or
guidance
on
the
levels
of
domain
knowledge
and
exper5se
of
individuals.
(image
source:
h.ps://www.nia.nih.gov)
• Exper5se
or
capability
level
defined;
• Beber
understanding
of
individual’s
capabili5es;
• Effec5ve
management
of
organiza5onal
human
resources.
Not
Managerial
Roles

7. Inter-­‐Personal
&
Inter-­‐Disciplinary
Communica5on
One-­‐Person
Team
Ø Communica5on
is
not
an
issue!
(image
source:
h.p://cache4.asset-­‐cache.net/)
Mul5-­‐Persons,
Inter-­‐Disciplinary,
Integrated
Team
Ø Effec5ve
communica5on
is
a
big
challenge!
(image
source:
h.p://smartsearchmarkeGng.com/

8. Why
Do
We
Need
To
Effec5vely
Communicate
With
Each
Other?
IT
Requirement
Swing
Carton
(Image
source:
h.p://www.cms-­‐garden.org/)
Customer/
System
Engineer
To
correctly
understand,
capture,
translate,
and
create
what
the
customer
really
needed!
System
Engineer
/Design
Analyst
Analyst/
Programmer
Project
Lead
/Stakeholders
Sale
Rep
/Customer

9. So
We
All
Have
To
Talk
To
Each
Other
–
That
Is
The
Problem!
(another
example:
adap5ng
ISO
OAIS
RM
for
long-­‐term
preserva5on)
Func5onal
En55es
Data
Produc5on
Roles
Ingest
Metadata
Documenta5on
Archive
Dissemina5on
Access
Service
Data
Use
Data
Producer
Metadata
Specialist
Access
POC
Science
POC
User
Service
POC
Access
Specialist
User
Service
POC
Archive
POC
Science
POC
Data
Consumer
Stakeholders
including
Sponsors
and
Management
• We
do
not
talk
in
the
same
language
• We
do
not
communicate
in
the
same
channel
Potential interfaces in knowledge domains

10. One
Solu5on

11. Trans-­‐Disciplinary
Coordina5on
Coordinated
and
Integrated
Effort
of
Mul5-­‐Persons,
Inter-­‐Disciplinary
Team
(image
source:
h.p://www.integritymc.com/blog/wp-­‐
content/uploads/2014/04/Integrated-­‐Product-­‐Teams.jpg)
Mul5-­‐Persons,
Inter-­‐Disciplinary
Team
Ø Effec5ve
communica5on
is
a
big
challenge!
(image
source:
h.p://www.buildingonpurpose.org/wp-­‐
content/uploads/2015/02/puzzle-­‐together.jpg)

12. • EffecGve
organizaGonal
human
resource
management
requires
be.er
understanding
of
individual’s
capabiliGes.
Ø We
introduce
domain
knowledge
and
exper5se
hierarchy.
• EffecGve
inter-­‐disciplinary
communicaGon
is
a
big
challenge.
Ø We
introduce
the
concept
of
stewards
serving
as
a
knowledge
and
communica5on
hub.
• EffecGve
long-­‐term
stewardship
of
digital
scienGfic
data
requires
integrated
and
coordinated
team
effort
of
subject
ma.er
experts
in
mulGple
knowledge
domains:
data
management,
science,
and
technology
(more
detail
in
Peng
et
al.
2016).
Ø We
introduce
stewardship
roles
for
each
of
those
domains:
data
steward,
scien5fic
steward,
and
technology
steward.
In
Summary

13. Acknowledgement
The
concepts
of
stewards
serving
as
a
knowledge
and
communicaGon
hub
and
effecGve
long-­‐
term
scienGfic
data
stewardship
requiring
an
integrated
team
of
stewards
are
based
on
Peng
et
al.
(2016).
All
right
reserved.
Permission
is
given
for
non-­‐commercial
use
or
distribuGon.
AuthorizaGon
is
required
for
commercial
use,
reproducGon
or
distribuGon.
To
cite
this
presenta5on:
Peng,
G,
2016:
Stewards
–
Knowledge
and
CommunicaGon
Hub.
Version:
v01r02
20160519.
Figshare.
doi:h.ps://dx.doi.org/10.6084/m9.figshare.3189724.
Access
date:
mm/dd/yyyy.
The
latest
version
of
this
presenta5on
can
be
found
at:
h.p://Gnyurl.com/Stewards-­‐Hub
Related
presenta5on:
h.p://Gnyurl.com/RoleRs-­‐DQU

14. References
Chisholm,
M.,
2014:
Data
Stewards
versus
Subject
Ma.er
Experts
and
Data
Managers.
Informa/on
Management.
Version:
May
28,
2014.
[Available
online
at:
h.p://www.informaGon-­‐management.com/news/news/data-­‐stewards-­‐
versus-­‐subject-­‐ma.er-­‐experts-­‐and-­‐data-­‐managers-­‐10025704-­‐1.html]
Peng,
G.,
N.
A.
Ritchey,
K.
S.
Casey,
E.
J.
Kearns,
J.
L.
Prive.e,
D.
Saunders,
P.
Jones,
T.
Maycock,
and
S.
Ansari,
2016:
ScienGfic
Stewardship
in
the
Open
Data
and
Big
Data
Era
-­‐
Roles
and
ResponsibiliGes
of
Stewards
and
Other
Major
Product
Stakeholders.
D.-­‐Lib
Magazine,
22.
doi:
10.1045/may2016-­‐peng.
[Available
online
at:
h.p://dlib.org/dlib/may16/peng/05peng.html]