This document provides instructions for customizing SAP for financial accounting in an organization called MAHESH NAIDU GROUP OF COMPANY. It includes steps to define the company and company code, create a chart of accounts, assign accounts and groups, set up fiscal years and periods, define document types and number ranges, and configure additional settings like field status variants and tolerance groups. The customization prepares the SAP system for financial transactions for the company.
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MAHESH SAP FI NOTES
1. MAHESHNAIDU
SAP FINANCIAL (FI) NOTES
FULL CUSTOMIZATION PART WITH END USER AREA
WRITTEN BY:
MAHESHNAIDU M.B.A., SAP
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2. MAHESHNAIDU
INTRODUCTION
SAP stands for System Application and Products in data Processing
FI stands for Financials
CO stands for Controlling
Version : ECC6
ECC stands for ERP Central Component
SAP was released in 1972 – It head quarters in Germany
What is ERP?
ERP stands for Enterprise Resource planning, it is integrated all functions in one
system.
Organization
|
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| | | |
Purchase Dept. Store Dept. Production Dept. Accounts Dept.
Will have no of departments in organization. ERP integrate all the functions into one
system.
It will facilitate free flow of data among the departments.
Advantages:
Once stores person updates in the system – It can be shared by account person.
No mismatch in reporting – Data Source is only one once updation.
Store Department at Factory: Where the material is received are updates his
records send the bill to account person.
Accounts department at City office : Pass an entry in the books
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CUSTOMISATION PART
1. DEFINE COMPANY:
Path: Tools - Customizing –IMG (implementation guide) - Execute project
(trns.code SPRO)
SPRO stands for SAP Project Reference Object
Select SAP reference IMG button: This is called customization area or configuration
area or implementation area
Select IMG activity button
Path: SPRO- Enterprise structure - Definition - Financial accounting - Define
company (Tr code is OX15)
It we select IMG activity documentation button: It gives description part about company
To select IMG activity button: To do customization
Select new entries button
Company : VMH
Company name : MAHESHNAIDU GROUP OF COMPANY
Name of company2 : Blank
Street : Ameerpet
Postal code : 500034
Country : IN
Language key : EN
Currency : INR
Select save button or Ctrl+s
By default it gives the latest request we have to create our own request and afterwards
to transport to production clients
Select create request button (F8)
Give the short description : FI basic settings for MAHESH NAIDU Mills Ltd
Press enter
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Press enter once again to save in the request. We get a message data was saved: Data
was saved in two places: 1. Development client 800 2. In Transport request
2. DEFINE COMPANY CODE ( Tr code is OX02)
Path: Enterprise structure - Definition- financial accounting - edit, copy, delete,
check company code
Edit company code data
Select new entries button
Give company code : VMH
City : Hyderabad
Country : IN
Currency : INR
Language : EN
Select save button or Ctrl+s
Title : Select company
Name : MAHESH NAIDU mills ltd
Street : Ameerpet
Post code : 500034
City : Hyderabad
Country : IN
Press enter
To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.
Description can be same should be different
3. ASSIGN COMPANY CODE TO COMPNAY
Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign
company code to company ( Tr code is OX16)
Select position button give the company code VMH enter
For company VMH assign company VMH
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Select save button or Ctrl+s
Select dropdown beside request number
Select your request number & Press enter to save in the request
4.Define Business Areas
path: SPRO- Enterprise structure- Definition -financial accounting- define
business area ( Tr code is OX03)
Select new entries button
Business area : VMHH
Description : Hyderabad VMH
Business area : VMHB
Description : Bangalore VMH
Select save button or C trl+s
Press enter to save in your request
5. CREATION OF CHART OF ACCOUNTS
path: SPRO - Financial accounting- General ledger accounting - GL accounts -
Master Data-Preparation - Edit chart of accounts list (TR.CODE.OB13)
Select new entries button.
Chat of accounts : VMH
Description : Chart of Accounts for MAHESH NAIDU group
Maintenance language : English
Length of GL account no. : 6 (min 6 max 10)
Controlling integration : select manual creation of cost elements
Group chart of accounts : Blank
Under status deselect blocked check box (do not select blocked check box)
Select save button or Ctrl+s
Select your request and press enter to save in your request
6. ASSIGN COMPANY CODE TO CHART OF ACCOUNTS
Path: SPRO- Financial accounting - General ledger accounting- GL Accounting-
Master data-Preparation-Assign company code to chart of accounts. (Tr .code
OB62)
Select position button
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Give the company code : VMH
Press Enter
Select save button or Ctrl+s
Press enter to save in your request
7. DEFINE ACCOUTN GROUP
CUSTOMIZATION (TR.CODE.OBD4)
path: SPRO-Financial accounting-General ledger accounting- GL accounts-
master data-preparations-Define account group
select new entries button
Chart of Account Name From To
accounts group account account
VMH SCPL Share Capital 100000 100099
VMH RSPL Reserves & Surplus 100100 100199
VMH ACDN Accumulated depreciation 100200 100299
VMH SCLN Secured Loans 100300 100399
VMH UNSL Unsecured loan 100400 100499
VMH CLPL Current Liabilities and 100500 100599
Provisions
VMH FAST Fixed Assets 200000 200099
VMH CAST Current Assets loans & 200100 200199
Advances
VMH SALE Sales 300000 300099
VMH OTHER Other Income 300100 300199
VMH INCR Increase / Decrease in 300200 300299
stocks
VMH RMCL Raw material consumption 400000 400099
VMH PRSN Personnel cost 400100 400199
VMH MFRG Manufacturing Expenses 400200 400299
VMH ADMN Administration Expenses 400300 400399
VMH INTR Interest 400400 400499
VMH DEPR Depreciation 400500 400599
Select save button on Ctrl+s
Select your request and press enter and save in your request
8. Retained earnings accounts:
Path: SPRO – Financial accounting – General ledger accounting – GL Accounts
– Master Data – Preparations – Define retained earnings account.
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Give you chart of accounts VMH enter. The transaction code is OB53 .
Account assignment
P & L Statement type ‘X’
Account 100100
Select save button or Ctrl+s
Press enter to save in your request
9. Fiscal year
Fiscal year Fiscal year variant
Indian companies periods April to March +4 special periods V3
US Companies Jan to Dec.+4 Special Periods K4
July to June+4 Special periods V6
Oct. to Sep+4 special periods V9
SAP known only calendar year periods –we have to convert calendar year periods to
our accounting year periods.
Month Days Periods Year shift
January 1 31 10 -1
February 2 29 11 -1
March 3 31 12 -1
April 4 30 1 0
May 5 31 2 0
June 6 30 3 0
July 7 31 4 0
August 8 31 5 0
September 9 30 6 0
October 10 31 7 0
November 11 30 8 0
December 12 31 9 0
Path: SPRO – Financial accounting – Financial accounting Global settings –
Fiscal year – Maintain fiscal year variant (Maintain shortened fiscal year)
(Trs.code is OB29)
Select position button fiscal variant V3
Press enter
Select fiscal variant V3
Double click on period’s folder
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Select back arrow
Select new entries button
No. of posting periods : 12
No. of special periods : 4
Select save button or Ctrl+s
Select your request press enter and press enter save in your request.
Select Fiscal year variant :B1
Double click on period’s folder.
Select new entries button
First column Month
Second column Day
Third column Period
Last column Year shift
Month Day Period Year Shift
1 31 10 -1
2 29 11 -1
3 31 12 -1
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0
12 31 9 0
Select save button
10. Assign company code to a Fiscal year variant
Path: SPRO – Financial accounting – Global settings – Fiscal year – Assign
company code to a Fiscal year variant (Trs.code is OB37)
Select position button
Give your company code : VMH
Press enter
For company code : VMH
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Assign fiscal variant : V3
Select save button
Ignore the warning message press enter and press enter to save in the request.
11. POSTING PERIODS
Define variants for open posting periods:
Path: SPRO – Financial accounting global setting – Document – posting periods-
Define variants for open posting periods (tc is obbo)
Select new entries button
Variant Name
VMH posting period variant for VMH
Ctrl+s, press enter in save
Assign posting period variant to company code:
Path: SPRO-Financial Accounting- Financial accounting global settings-
Document – posting periods – assign posting period variant company code.
(tc is obbp)
Select position button
Give the company code VMH
For company code VMH assign variant VMH select save button or Ctrl+s
Press enter to save in your request.
Define open and closed posting periods for variant::
Path: SPRO – Financial accounting Global settings – Document – Posting
periods- open and close posting periods.(tc is ob52)
Select new entries button.
Vare : Select VMH
Account type (A): Select + (valid for all accounts type)
From Account Blank
To account Blank
From period one (1) 1
Year 2008
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To period 12
Year (Fiscal year) 2008
From period2 13
Year 2008
To period 16
Year 2008
Second column is option (from period 2)
Authorization group (Au.Gr): Blank
Select save button or Ctrl+s
Select your request and press & enter to save in your request.
12. Document type and no. ranges
Path: SPRO-Financial accounting-Financial accounting Global settings –
Document –Document Header-Define Document Types (Tr.code:OBA7)
Select position button
Document type select : SA
GL Account document
Press Enter
Select type : SA
Select details button (Ctrl+shift+F2)
Number range : 01
Select number range information button
Give the company code : VMH
Select change intervals button (↓)
Select interval button
No. range : 01
Year : 2008
From number : 1
To Number : 100000
Current number : 0
Deselect external (Ext) check box
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If we select external check box, we have to give at the time of posting what should be
the document number.
Select press enter.
Select save button or Ctrl+s
Ignore warning message press enter
13. Field status variant and field status groups
Path: SPRO- Financial accounting – Financial global settings – Document –Line
item-Controls- Define filed status variants (OBC4)
Select field status variant 1000 that is IDES group
Select copy as button (F6)
Change filed status variant (FSTV) to VMH
Change field status name to field status VAR for VMH
Press enter
Select copy all button
We get a message number of dependent entries copies 49
Press enter
Select save button or Ctrl+s
Select your request and press enter to save in your request.
Select field status variant : VMH
Double click on field status group’s folder
Double click field status on G001 that general (with, text, allocation)
Double click on General data
Text make it required entry filed
Select next group button
Select next page or page down button two times.
Business areas make it as required entry field
Select Save
Double click on field status group G005
That is Bank A/c obligatory value date
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Double click on General data
Texts make it as required entry field
Select next group button
Select next page or page down button two times.
Business area makes it as required entry field.
Select next group button two times,
Value date make it as required entry filed.
Select Save button
Press enter to save in your request
14. Assign company code to field status variant :
Path: SPRO-Financial accounting-Financial accounting Global settings-Document
– Line time-Controls-Assign company code to field status variants.
(OBC5)
Select position button
Give the company code : VMH
Press enter
For company code : VMH
Assign field status variant : VMH
Select save button or Ctrl+s
Press enter to save in your request
TOLERANCE GROUPS:
15. Define Tolerance group G/L Accounts
Path :SPRO – Financial accounting – General Leger Accounting –Business
transactions-open item clearing –clearing difference- Define tolerance groups for
G/L Accounts(OBA0)
Company code : VMH
Tolerance group : Blank
Description : Tolerance group for VMH
Debit posting : 0
Credit posting : 0
Debit percentage : 0
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Credit percentage : 0
Select Save button
Select your request and press enter and save in your request.
16. Tolerance group for employees.
Path: SPRO-Financial Accounting –General Ledger Accounting –Business
transactions – Open Item clearing - Clearing differences – Define tolerance
groups for employees.(OBA4)
Select new entries button
Group : Blank
Company code : VMH
Upper limits for posting
Amount per document (Maximum Amount 9999999999)
Amount per open item account item 9999999999 cash discount per line item 10
Permitted payment difference : Blank
Select Save
Press enter to save in your request.
17. ASSIGN TOLERANCE GROUP FOR COUNTRY
SPRO-Financial accounting –Financial accounting global settings-Tax on sales /
Purchases - Basic settings - Assign country calculation procedure (OBBG)
Select position button
Give the country IN for India
Press enter
For country IN assign procedure TaxUS
Sales Tax – USA
Select save button or Ctrl+s
Press enter to save in your request.
18. Maintain controlling area
path :- →controlling → general controlling → organization → maintain controlling area
→ double click on maintain controlling area (OKKP)
Select new entries button
Controlling area : VMH
Assignment control : controlling area same as company code
Currency setting :
Currency type : 10 (company code currency)
Other settings :
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Cctr.std. hierarchy : VMHHIER
Select save button
If we got message
Select “yes” button
Press enter to save in your request
Double click on activate components /control indicators
Select new entries button
Controlling area for : VMH
Fiscal year : 2013
Cost centers : component active
Select ■ AA.activity type check box
Order management : component active
Profit center ACCTG: check box select ■
Select save button
If we get message
Press enter
Maintain controlling area settings
SPRO→ controlling → profit center accounting → basic settings → controlling area
settings → maintain controlling area settings → maintain controlling settings
(OKKS FOR YOUR COMPANY)
(TC IS 0KE5)
Controlling area : VMH (okks)
Controlling area : VMH
Standard hierarchy : VMHPCTRGR
NAME; controlling are for VMH
Select Elim. Of int. business vol : check box
FCTR local currency type : 20 (controlling area currency
Select STORE transaction currency check box
Profit center local currency : inr (it will come automatically)
Select save button
Classify G/L Account for document splitting s
Spro : financial Accounting (NEW) → general ledger Accounting (NEW)→ business
transactions → document splitting → classify G/L Accounts for document splitting
Chart of Account : VMH
Press enter
Select new entries button
Select three columns
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Acct from Acct To cat description
100000 299999 01000
300000 399999 30000 it will come automatically
400000 499999 20000
Select save button
Press enter to save in your request
DEFINE DOCUMENT SPLITTING CHARACTERISTIC FOR GENERAL
LEDGER ACCOUNTING
SAME FATH AND NEXT STEP
Deselect all check boxes
Select save button
Press enter to save in your request
ACTIVITE DOCUMENT SPLITTING
SAME PATH AND NEXT STEP
Select document splitting check box■
Select save button
leading ledger
MAINTAIN GLOBAL PARAMATERS
Path: →spro→ financial Accounting→ financial Accounting global settings → company code
→ enter global parameters (OBY6)
Select position button
Company code : VMH
Press enter
Select company code : VMH
Select details button
Select propose fiscal year ■ check box
Select defened default value data ■ check box
Select negative posting permitted ■ check box
Select Additional data button
TDS NO ABCD 1213456
TAN NO 123456 ABCD
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Select back arrow
Select save button
Press enter to save in your request
CREATION OF GENERAL LEDGER MASTERS
Path: Accounting →Financial accounting –General Ledger-Master records –GL
Accounts-Individual Processing –Centrally (Tr. Code is FS00)
1) 100100 RESERVES AND SURPLUS
Give the GL account 100100
Company code VMH
From the menu select → GL Account →create
Account group: select reserves & surplus
Select balance sheet account radio button ●
Short text: surplus in P & L Account
GL Account Large text: Surplus in profit & Loss Account
Select control data tab
Select only balances in local currency in check box■
We have kept
Tolerance group: Blank
Select line item display check box■
Short key select 001 posting data
Select create / bank / interest
Field status group G001 General (with text, allocation)
Select Save button
2) 100000 SHARECAPITAL
GL Account : 100000
Company code : VMH
Select with template button
GL Account : 100100 (Surplus in P & L Account)
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Company code : VMH
Press enter
Change account group to Share capital
Select balance sheet a/c radio button●
Change short text to : equity Share capital
Change GL account long text to : Equity share capital
Other filed are common & select save button
3) 200100 CASH ACCOUNT (current assets and loans and advances )
GL Account 200100
Company code : VMH
Select with template button
Give the GL Account 100100 surplus in P & L account
Company code : VMH
Press enter
Change account group to current assets, loans & advances
Change short text to Cash account
Select balance sheet a/c radio button
Change GL account long text to Cash account
Select create / bank / interest tab
Change filed status group to: G005 bank accounts (Obligatory value date)
Select relevant cash flow check box,
Select save button or Ctrl+s
To view the accounts created
4) 400100 SALARIES ACCOUTN (personal cost)
Creation of GL masters (FS00)
Give the GL Account 400100
Company code : VMH
Select with template button
Give the GL Account 100000 (Equity share capital )
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Company code : VMH
Press enter
Change account group to personnel cost (Staff cost)
Select P & L statement radio button
Change short text to : Salaries A/c
Change long text to : Salaries A/c
Other fields are common
Select save button or Ctrl+s
5) 400300 RENT ACCOUTN (administration cost)
GL A/c No : : 400300
Company code : VMH
Select with template button
Give the GL account : 400100 salaries
Company code : VMH
Press enter
Change account group to Administration
Change short text to : Rent account
Change long text to : Rent account
Other fields are common
Select save button or Ctrl+s
6) 100500 OUTSTANDING EXPENCES(current liabilities and provisions)
GL Account : 100500
Company code : VMH
Select with template button
Give the GL account : 100000 (Equity share capital)
Company code : VMH
Press enter
Account group to: Current liability & Provisions.
Change short text to : Outstanding expenses
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Change GL Account: Outstanding expenses
Select control data tab
Select open item management check box
Select save button
7) 100300 SECURED LOANS
Give the GL account no. : 100300
Company code : VMH
Select with template button
Give the GL Account no. : 100000 Equity share capital
Company code : VMH
Press enter
Change the account group to : secured loans
Change short text to : SBI rupee term loan
Change GL account long text to : SBI rupee term loan
Change GL Account text to SBI rupees term loan
Select Create / Bank / Interest tab
Field status group change to : G005
Interest indicator select : G1
Select save button
8) 400400 UNSECURED LOANS
GL Account no. : 400400
Company code : VMH
Select with template button
Give the GL account no. : 400100 salaries account
Company code : VMH
Press enter
Select type / Description tab
Change account group to interest
Change short text to interest a/c
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GL account long text: Interest account
Select save button
9) 100301 SBI RUPEE TERM LOAN
Give the GL account no.100301
Company code : VMH
Select with template button
Give the GL account no : 100300 (SBI Rupee Term Loan)
Company code : VMH
Press enter
Change short text and long test to : SBI FC term loan
Select control data tab
Account currency change to USD
Deselect only balance and loan currency check box
Select create / bank / Interest tab
Interest indicator : Blank
Delete the dates
Select save button
10) 300100 OTHER INCOME
GL Account : 300100
Company code : VMH
Select with template button
Give the GL account no. : 400300 Rent account
Company code : VMH
Press enter
type/ Description Select tab
Change account group to : other income
change short text and GL account long text to : exchange gain
Select save button
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11) 400301 EXCHANGE LOSS
GL Account : 400301
Company code : VMH
Select with template button
Give the GL account no.400300 rent account
Company code : VMH
Press enter
Change short text and GL account long text to : exchange loss
Select save button
12) 200120 RAWMATERALS
Give the GL account no.200120
Company code : VMH
Select with template button
Give the GL account no.200100 Cash A/c
Company code : VMH
Press enter
Change short text and GL A/c long text to:
Inventory RM (Raw material)
Select create /bank /interest tab
Field status group change to : G001
Deselect relevant to cash flow check box
Select save button
13) 100501 SUNDRY CREDITORS TO RAW MATERIALS
GL Account No.100501
Company code : VMH
Select with template button
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Give the GL A/c No.100500 (Outstanding exp)
Company code : VMH
Press enter
Select type/ Description tab
Change short test and GL account long test to : Sundry Creditor to RM
Select control data tab
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key :Select : 012 vendor number
Select create /bank /interest tab
Field status group change to : G067 (reconciliation accounts)
Select save button
14) 200105 SBI CURRENT ACCOUNT
Give the GL account no.200105
Company code : VMH
Select with template button
Give the GL account no. : 200100 Cash A/c
Company : VMH
Press enter
Change short text and GL account long text SBI current A/c
Select save button
15) 200150 CURRENT ASSETS AND LOANS AND ADVANCES
(Advance to vendors)
GL A/c No. : 200150
Company code : VMH
Select with template button
Give the GL account no.100501 (Sundry creditor’s raw material)
Company code : VMH
Press enter
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Change account group to: current assets loans & advances
Change short text and GL account long text to : Advance to vendors
Other fields are common
Select save button or Ctrl+s
16) 300101 Cash discount received other income
Give the GL A/c no. : 300101
Company code : VMH
Select with template button
Give the GL account 300100 exchange gain
Company code : VMH
Press enter
Change short text and GL account long text to cash discount received.
Select save button
17) 200110 SUNDRY DEBITORS
Give the GL account no. : 200110
Company code : VMH
Select with template button
Give the GL account no.200150 advance to vendors
Company code : VMH
Press enter
Change short text and GL account long text to ; Sundry Debtors
Select control data tab
Change reconciliation account for account type to customers
Change sort key to 031 customer number
Select Create / Bank / Interest tab
Field status group : G067
Select save button
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18) 300000 SALES ACCOUNT
GL account no : 300000
Company code : VMH
Select with template button
Change GL account 300100 Exchange gain
Company code : VMH
Press enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to : sales account
Other fields are common
Select save button or Ctrl+s
19) 100502 advance from customer current liabilities & provisions
Give the GL account no. : 100502
Company code : VMH
Select with template button
Give the GL account no. : 200110 Sundry debtors
Company code : VMH
Press enter
Change account group to : current liability & provisions
Change short & GL account long text : advance from customers
Select save button
20) 200111 current assets & loans & advances
(Sundry debtor’s bill of exchange)
Give the GL account no. : 200111
Company code : VMH
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Select with template
Give the GL account no.200110 Sundry debtors
Company code : VMH
Press enter
Change short text to sundry debtor’s bill of exchange
Change GL account long text to sundry debtors (bill of exchange)
Other fields are common
Select save button or Ctrl+s
21) 100302 SBI BILL DISCOUNTING
GL account no. : 100302
Company code : VMH
Select with template with button
Give the GL account no. : 100300 SBI Rupee Term loan
Company code : VMH
Change short text and GL account long text to SBI bill discounting
Select control data tab
Select open item management check box
Select create /bank /interest tab
Select post automatically only check box
Select save button
22) CREATE 3 GL MASTERS
1. VAT receivable Current assets,
2. VAT payable Loans & Advances
Current liability
Give the GL account no. : 200155
Company code : VMH
Select with template button
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Give the GL account no. : 200120 (Inventory RM)
Company code : VMH
Press enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Select save button
VAT PAYABLE
Give the GL account no.100505
Company code : VMH
Select with template button
Give the GL account no. : 200155
Company code : VMH
Press enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Select save button
Give the GL account no. : 200120
Company code : VMH
From the menu select GL account change
Select control data tab
Tax category : Select * (All tax types allowed)
Select posting without tax allowed check box
Select save button
Ignore the warning message press enter
GL Account 300000 Sales A/c
Company code VMH
From the menu select GL account change
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Tax category : select *
Select posting without tax allowed check box
Select save button
Ignore the message press enter
22) 200130 WAGES ACCOUTS
Give the GL A/c no. : 200130 Wages A/c
Company code : VMH
Select with template button
Give the GL A/c no.200105 SBI A/c
Company code : VMH
Press enter
Change short text and GL Account long text to IDBI main bank
Select save button
23) 200131 SBI CHECK ISSUE
GL A/c No. : 200131
Company code : VMH
Select with template button
Give the GL A/c NO.200130
Company code : VMH
Press enter
Change short text and GL A/c long text to IDBI check issue
Select control data tabs
Select open item management check box
Select save button
23) 200132 DBI CHECK DEPOSIT
GL A/c No. : 200132
Company code : VMH
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Select with template button
Give the GL A/c No. : 200131
Company code : VMH
Press enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Select save button
24) 400304 BANK CHARGES
GL A/c No. : 400304
Company code : VMH
Select with template button
Give the GL A/c No. : 400300 Rent A/c
Company code : VMH
Press enter
Change GL A/c short text and GL A/c long text to Bank charges
Select save button
25. 400200 MANUFACTRING COST
1. Conversion charges under manufacturing group
2. TDS on contractors under Current Liabilities & Provision group
MANUFACTRING COST
Give the GL A/c No. : 400200
Company code : VMH
Select with template button
Give the GL A/c : 400100 Salaries A/c
Company code : VMH
Press enter
Change the A/c group to manufacturing expenses
Change short text and GL A/c long text to Conversion changes
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Select save button
TAX DEDECTION SYSTEM
Give the GL Account no. : 100510
Company code : VMH
Select with template button
Give the GL A/c No.100500 outstanding exp.
Company code : VMH
Press enter
Change short text and GL account long text to TDS on Contractors
Select save button
Creation of 15 General ledger master FS00
S.No. GL Account No. Account No. Parameters to Maintain
to copy
1 200000 200110 Sundry -Account group –Fixed assets
Land debtors -200000-20009
-Change the account group Fixed
Assets
-Sort key -018 Asset number
Reconciliation A/c for account type –
Asset
-Field status group 067
Reconciliation accounts.
2 200005 200000Land -Do -
Buildings
3. 200010 -Do- -Do -
Plant & Machinery
4. 200015 -Do- -Do -
Furniture & Fixtures
5. 200020 -Do- -Do -
Vehicles
6. 200025 -Do-
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Capital work in -Do -
progress
7 100200 -Do- Account group-Accumulate
Accumulate depreciation
depreciation- Building -100200-100299
-Sort key -018 Asset number
-Reconciliation A/c for account type –
Assets
-Field Status group- 067
Reconciliation accounts
8 100205 100200 -Do -
Accumulated Depreciation -
depreciation –Plant & Buildings
Machinery
9. 100210 -Do- -Do-
Accumulated
depreciation –Furniture
& Fixtures
10 100215 Accumulated -Do- -Do-
depreciation –Vehicles
11. 300102 Assets sales 300100 Account group –other income
Exchange gain 300100-300199
Sort key -018Asset number
Field status group G052
12 300103 Profit on asset -Do- -Account group other Income
sale -300100-300199
-Sort key 018 Asset number
-Field status group -G001
13 400302 Loss on asset -Do- -Do-
sale
14 400303 Loss due to -Do- -Do-
scrapping
15 400500 Depreciation Change the Account group
Depreciation
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400500-400599
Sort key -018 Asset number
Filed status group-G001
CREATION OF PROFIT CENTER
PATH →Accounting financial accounting general ledger master records
profit center individual processing create (tc is ke 51)
Profit center : 1000
Press enter
Analysis period 01.04.2013 (establish meant date)
Name : export
Long text : export
Person response : Mr. Maheshnaidu
Profit center group: VMHPCTRGRP
Segment: VMHH (H means Hyderabad)
Select activate button (I)
ANOTHER PROFIT CENTER
Profit center : import
Copy
Copy from profit center : export
Press enter
Change name: import
Change long text: import center for import
Change person response: Mr. Mahesh
NOTE: other fields are common
Select activate button ( i )
NOTE: message will appear profit center import has been created
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Posting of transactions
Path: Accounting – Financial Accounting –General Ledger→ document entry→
enter general posting for ledger (tc is FB01L)
Posting transaction : today date
Document date : In case of purchases document date will be party bill date-
we can enter manually 30.09.2008 or select F4- It gives calendar and select F-2 – It
selects today’s date .
Posting date : Ledger updation will be based on posting date period will
appeal automatically based on
Posting date : 30.09.2008 (today states)
Reference : Party bill No
Doc No : 1
Normal cases
Document date (F4) : 30.09.2008
Posting date: will come automatically this is server date.
Type : SA
Company code : VMH
Currency : INR
System does not know debits and credits to differentiate between debit and credit SAP
Has given posting keys
Posting key 40 GL account Debit
Positing key 50 GL Account Credit
Posting key: Select 40
Account select the drop down button
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GL long text : *Cash*
Company code : VMH
GL Account : 2*
Press enter
Select account No.200100
Press enter
200100 Cash account – Filed status GRP-G005
Text Business Area Value date required
In enter global parameters select define default value
date check box
Amount : 400000
Business area : VMHH (profit center)
Text : Equity share capital receipt
Posting key : Select 50
Select account : 100000 Equity share capital
Press enter
Amount enters : *(star)
Note: * (star) Means debits and credits equal
Business area : VMHH
Text Enter : +
‘+ ‘(plus) mean copies the last line item narration in the same document.
Press enter
From the menu select document simulate (Shift +F9)
In one document we can have 999 line items.
Select save button or Ctrl+s
We get a message document 1 was posted in company code: VMH
How to view the last posted document 1.
From the menu select document display.
Select display document header button or (F5)
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Display document
Path: Accounting – Financial accounting – General ledger-Document –Display
(Tr.Code:FB03)
Select document list button
Give the company code : VMH
Document type : SA
Select executive button (F8)
To view last one week posted document 24/09/2008 to 1/10/2008
Select execute button
To view self (documents posted by us)
Select own documents only check box
To view documents posted by a specific user
From the menu select –> Edit –> Dynamic –> Selections (Shift +F4)
User name: SAPUSER
Select execute (F8) button
Double click on document no.1
Change document :
Path: Accounting – Financial Accounting –General ledger-Document –Change
(Trs.code is FB02)
Document No. : 1
Company code : VMH
Fiscal year : 2008
Press enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.
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Account display:
Path: Accounting – Financial Accounting –General ledger – Account – Display
balances (Trs.code is FS10N)
To view more than one account transactions select multiple selection button beside GL
Account no.
We want to view random account numbers transactions.
Press select single value tab.
Give the account no. 100100
200100
Select copy button
To view continuous account numbers transactions
Press select ranges tab
Low limit : 100000
Upper limit : 100099
Select copy button
Select exclude single value tab
Singe value : 100050
Select copy button
select exclude intervals tab
Low limit : 100050
Upper limit : 100059
Select copy button
To view only one account
Select drop down button beside GL Account
Give the company code : VMH
Press enter
Select account no.100000 Equity share capital
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Company code : VMH
Fiscal year : 2008
Business area : VMHH
Select execute (F8) button
Double click on cumulate balance amount
Double click on document No.1
Select call up document overview button (F9)
Select back arrow (F3)
Display will come like this
Document Number Posting date Text Amount
1 100000
2 200000
3 300000
-----------
Total Amount 600000
======
How to create our own line layout:
Select change layout button (Ctrl+F8)
Select the field which are not required
Select right arrow or hide selected fields button
From hidden fields column
Select posting date
Select left arrow show select field’s button change column positions
Column Pos Length
Document No. 1 10
Amount in local currency 4 20
Text 3 35
Posting date 2 10
Change text length 35 characters for amount in local currency select total check box
Select copy button
How save the layout:
Select save layout button (Ctrl+s)
Option 1 Option 2
Common to User specific
All
Layout : / VMH
Deselect user – specific check box
Description : Standard layout for VMH
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Select save button
Select back arrow two times
Select execute button
Double click cumulate balance amount
How to choose our layout:
Press select layout button (Ctrl+s)
Select : VMH
How to make default line layout:
From the menu select settings – layout - Administration
Keep the cursor on /VMH
Select define default setting button
Select save button
Select back arrow three times
Give the account no.200100 cash account
Execute (F8)
Double click on cumulative balance amount
Sample document:
Steps:
1. Create 3GL masters
A) Salaries A/c Personnel cost
B) Rent A/c Administration
C) Outstanding expenses – Current liabilities & Provision
2. Difference no. range interval for no. range X2
3. Creation of sample document
4. posting of transaction by copying sample document
To check account groups for giving account numbers. The transaction code is OBD4
(Check GL masters)
2. Define no. range interval for no. range X2:
Path: SPRO – Financial accounting –Financial accounting global settings –
Document – Document number ranges- (Trs.code is FBN1)
Give the company code : VMH
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Select change intervals button
Select interval button
No. range : X2
Year : 2008
From number : 500001
To number : 500100
Press enter & save button
Ignore the message press enter
3. Creation of sample document templates
Path: Accounting – Financial accounting – General ledger - Posting – Reference
documents – Sample document (F-01)
Document date : 30.09.2008
Posting date : 30.09.2008
Type : SA
Company code : VMH
Posting key : 40
Accounting : 400100 (salaries a/c)
Press enter
Ignore the warning message press enter
Amount : 500000
Business area : VMHH
Text : Salaries provision for the month
Posting key : 40
Account : 400300 (Rent account)
Enter
Account : 75000
Business area : VMHH
Text : Rent provision for the month
Posting key : 50
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Account no. : 100500 (outstanding exp)
Press enter
Amount enters : *
Business area : VMHH
Text : Provision for the month
Select save button or Ctrl+s
We get a message document 500001 was stored in company code: VMH
4. Posting of transaction by coping sample document : F-02)
From the menu select document post with reference.
Give the document no. : 500001
Company code : VMH
Fiscal year : 2008
Select display line items check box
Press enter
Change the document date : 31.10.2008
Posting date : 31.10.2008
Press enter
Ignore the warning message press enter
Change the amount to 600000
Text : Add October (Salaries for the month of October)
Amount : 0
Press enter
Line item having zero will not update records
Ignore the warning message
Amount enters : * (star)
For text : Add October
From the menu select document simulate
Select save button or Ctrl+s
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Hold Document
It is a temporary document
This is user for adjustment purpose or at the time of posting we do not know either debit
or credit.
This document can be deleted there is no tracking for this document.
A) Loans to Directors
Create as hold document a once he gives money back delete the document.
B) Payment to a party –purpose of payment we don’t know
Cash balance = Account balance +/ Hold documents
Hold documents will not update records
Steps:
1. Run a program called “RFTMBLU” for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents
1. Run a program called “RFTMBLU” for conversion of hold documents
Path: Tools – ABAP Workbench- Development –ABAP Editor (SE38)
Program : give the program name: RFTMPBLU
Select execute button
Select no. termination for read error check box ■
Select execute button
Message will come: no conversion necessary all held document are correct
2. Creation of hold documents
Use the transaction code (F-02) (FB01L)
Document no 1
Document date : Today date
Type : SA
Company code: VMH
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Posting key : 50
Account no. : 200100 (cash account)
Press enter
Give the amount : 5000
Business area : VMHH
Text : Amount paid to Mr.X
From the menu select document hold
Tem parry document no. : VMH
Select hold document button
We get a message document VMH was held
Second document 2
Give the document date: Today date
Type : SA
Company code : VMH
Posting key : 40
Account 200100 (Cash account)
Press enter
Give the amount 20000
Business area : VMHH
Text : Hold document testing
Posting key : 50
Account no. : 100000 (Equity share capital)
Press enter
Amount enters : * (Star)
Business area : VMHH
Text : +
From the menu select Document –> Hold
Give the temporary document no. 123456 (give any number)
Select hold document button
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3. Delete / Complete hold document (tc is FB01L)
Select hold document button
Select document list button
Keep the cursor on document number 123456
Select delete button
select yes button
select back arrow (F3)
select document list button
4. Hold document and complete document (FB01L)
Select hold document button
Select document list button
Select document no 12345 (double click)
Select choose button
Give posting key : 40
Account no. : 100000 Equity share
Press enter
Amount Enter : * (Star)
Business Area : VMHH (profit center)
Text : +
From the menu select document →Simulate and save button
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Park Documents
(This is used for approvals Cashier)
Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release –Be cashier
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document
1. Posting of Parked Document
Path: Accounting – Financial accounting – General Ledger- Posting-General
document parking (F-65)
Give the document date : Today date
Document type : SA
Company code : VMH
Posting key : 40
Account : 200100 (Cash account)
Press enter
Amount : 9999
Business area : VMHH
Text : park document testing
Posting key : 50
Account : 100000 (Equity share capital)
Press enter
Amount enters : * (Star)
Business area : VMHH
Text : +
From the menu select – Document – Park document
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2. To check whether parking updates record or not:-
A/C number : 400100
Company code : VMH
Fiscal year : 2012
Select execute button
Double click on cumulate balance amount
3. Informed to Senior Person for release parked document
From the menu select system –>short message
Give the title : Please release Doc.No.3
Receipt user id of senior person (sap user)
Recipient type : Select SAP logon name
Select express mail check box (Screen down right side)
Select send button (Shift+F8)
From the menu select system –> Create session
4. Display parked document and change date and amount then release
Path: Accounting –Financial accounting – General ledger-Document – parked
documents- post / delete (FBV0)
Select document list button
Give the company code : VMH
Enter by user ID : Cashier
Execute (F8)
Double click on document no.3
To change the date
Select document header button
Change document date and posting date to 5.10.2008
Select back arrow
Select fast data enter button
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Change amount 6000 Debit
6000 Credit
Select back arrow
From the menu select document post
5. System messages send cashier about release
From the menu select –System –>Short message.
Title document no.3 released
Recipient User Id of Cashier
Recipient type
Select SAP logon name
Select express mail check box
Select send button (left side upper)
From the menu select system –> Create session
Change account group to Current liability & Provisions.
Change short text to outstanding expenses
4 .Display changes made to parked (released) document”
Path: Accounting –Financial accounting – General ledger-Document - Parked
Documents-Display changes (FBV5)
Company code : VMH
Document No : 3
Fiscal year : 2008
Press enter
Select all changes button
TO VIEW USER ID NAME
PATH “””MENU BAR →SYSTEM→USER ID →OWN DATA
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FOREIGN CURRENCY TRANSACTIONS
1. Check exchange rate type
Bank buying Exports G type
Bank selling Imports / Expenditure B type
Average rate MM /SD users’ type
Path: SPRO-SAP Net weaver- General Settings – Currencies – Check
exchange rate types
Select position button
Exchange rate type: B (enter B)
Enter
2. Define translation rates for currency translation:
Giving conversion factors for two currencies
Path: SPRO – SAP Net weaver- General settings – Currencies – Define translation
Ratios for currency translation
The message select yes button.
Select new entries button
Exchange rate type from to valid (from) Ratio (from) Ratio (to)
G (Bank buying) USD INR 01.10.2008 1 1
B (Bank selling) USD INR 01.10.2008 1 1
M (Average rate) USD INR 01.10.2008 1 1
Select save button or Ctrl+s
Press enter
Create your request
Short text: G/L customization for VMH (description)
Press enter to save in your request
3. Enter exchange rates:
Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchange
rates
Forex Table
We can enter Daily quotations / Week end quotations / Month end quotations.
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For each day end for each type we can enter only one rate.
Select new entries button
Exchange type Valid from R from currency Director Quotation To
G 10.10.2008 1 USD 47.00 INR
B 10.10.2008 1 USD 47.50 INR
M 10.10.2008 1 USD 47.10 INR
Press enter and save button and enter to save in your request.
Exchange rates entry at the End User Area:
Path: Accounting – Financial accounting – General ledger-Environment – Current
settings – Enter translation rates) (S_BSE_68000174)
Select position button
Exchange rate type : g
From currency : usd
To currency : inr
Valid from : 5.3.2012
Foreign currency postings for end user area:
SCENARIO :1 SCENARIO 2
When exchange rate is not entered at When exchange rate is entered at the
the time of posting. Time of posting
a. IF we don’t enter the rate at the time of posting, it takes rate from Forex
table
b. If take the latest date rate
01.10.2008 45
10.10.2008 47
Enter date : 15.10.2008
Posting date : 09.10.2008
c. To enter default exchange rate type based on document type.
General ledger posting : SA Bank selling rate
Purchase INV posting (FI purchases) : KR Bank selling rate
MM Purchases : RE Bank selling rate
Sales invoice posting (FI Sales) DR Bank buying rate
SD sales RV Bank buying rate
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If we do not specify system takes average rate.
1. To enter default exchange rate type B (Bank selling rate) for document type
‘SA’
Use the Tr. Code is OBA7
Select type : SA
Select details button
Under default values exchange rate type for foreign currency documents. Select B
(Bank selling rate)
Save
2. Posting of transaction (FB01L)
Give the document date : To days date
Type : SA
Company code : VMH
Currency : USD
Rate : Blank
Posting key : 40
Account : 400100 (salary)
Press enter
Give the amount : 1000
Business area : VMHH
Text : Salary payment
Press enter
Posting key : 50
Account : 200100 (cash account)
Press enter
Amount : *
Business area : VMHH
Text : +
From the menu select Document ->Simulate
Select save button
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Month end provision
Option 1: Accrual / Deferral document :
Steps
1. Creation of reversal reason and reversal reason should allow us to reverse on any
day.
2. Enter accrual / Deferral documents
A) Rent Provision 08.10.2008
B) Salary provision 31.10.2008
3. Reversal of accrual / deferral documents in one step
1.Creation of reversal reason and reversal reason should any day.
Path: SPRO- Financial accounting –General ledger accounting-Business
transactions –Adjustment posting / Reversal - Define reason for reversal
Select new entries button
Reason : 11
Text : Real / Deferral Reversal reason for VMH
Select neg. posting check box ■
Select alternative position date check box ■
Select save button or Ctrl+s
Save in your request
CREATION OF ACCURAL / DEFFERAL DOCUMENT
(Rent provision)
Path: Accounting – Financial Accounting – General ledger –Periodic processing –
Closing – Valuate- Enter Accrual / Deferral Document (FBS1)
Document date : Today date
Type : SA
Company code : VMH
Reversal reason : Select 11
Reversal date : 1.11.2008 (next month’s)
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Posting key : 40
Amount : 400300 (Rent A/c)
Press enter
Amount : 50000
Business area : VMHH
Text : Rent provision for October
Posting key : 50
Account no. : 100500 (outstanding exp)
Press enter
Amount : *(star)
Business area : VMHH
Text :+
From the menu select document –>Simulate and save
Salaries provision:
(Tr. Code is FBS1)
Document date : 3110.2008
Posting date : 31.10.2008
Type : SA
Company code : VMH
Reversal reason : 11
Reversal date : 01.11.2008
Posting key : 40
Account : 400100 (Salaries A/c)
Press enter
Ignore the warning message press enter
Give the amount 100000
Business area VMHH
Text : Salaries provision for the month of October
Posting key : 50
Account : 100500 (outstanding exp.)
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Press enter
Amount : *
Business area : VMHH
Text :+
From the menu select document –> Simulate and save
Reversal accrual / Deferral document
( display )
Path: Accounting – Financial Accounting – General Ledger – Periodic
processing – Closing –Valuate – Reverse accrual / Deferral Document ( F.81)
Give the company code : VMH
Reverse posting date : 01.11.2008
Select text run check box
Execute (F8)
Select reversal documents button
Select back arrow
OPTION 2 : Open Item Management (FB01L)
This is used vendors customers / Balance Sheet items where clearing is required. We
have to select open item management check box
While crating the GL accounts
Outstanding Expenses
Salaries A/c 500000
Wagers A/c 300000
Bank 25000 Rent a/c 25000
We can see the account in 3 ways
1. Open items: Payable – Salaries and wages
2. cleared items : Paid rent and bank
3. All items : Payable + paid
3. Scenarios
1st Scenario 2nd Scenario 3rd Scenario
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Full Clearing Partial clearing Residual items method
Provisional and payment –
Same amounts
A) Rent Provision
Document Date & posting date : 13.10.2008
Type : SA
Company code : VMH
Posting key : 40
Account no. : 400300 (Rent A/c.)
Press enter
Give the amount : 15000
Business area : VMHH
Text : Rent provision
Posting key : 50
Account no. : 100500 (outstanding exp)
Press enter
Amount : * (enter star)
Business area : VMHH
Text :+
From the menu select Document –> Simulate and save
B) How to view open item managed account transactions:
Path: Accounting – Financial Accounting – General Ledger - Account – Display /
Change line items (new) (Tr. Code is FAGLL03)
Give the GL Account : 100500 (outstanding exp)
Company code : VMH
Select open items radio button
Select normal items check box
Select execute (F8)
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OUT GONG PAYMENT WITH CLEARING:
Path: Accounting – Financial Accounting – General Ledger - Posting – Outgoing
payments (F-07)
Give the document date : Today’s date
Type : SA
Company code : VMH
Clearing text : outgoing payment
Account Under bank data : 200100 (Cash A/c.)
Business Area (profit center) : VMHH
Amount : 15000
Text : Outgoing payment
Account under open item selection: 100500 (outstanding expenses)
Amount type : S(S is default) (S: Stands for GL Accounts)
Select process open items button
Select partial payment tab
Double click on payable amount 15000
Document – > Simulate and save
How to view open item account transactions Tr.Code is (FAGLL03)
Give the GL Account no : 100500 (outstand expenses)
Company code : VMH
Select cleared items radio button
Clearing data : Today’s date
Select normal items check box
Execute (F8)
Select back arrow
Select open item radio button
Execute
(-*- This symbol is open item (document no. below))
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We test how to view bill wise outstanding:
Rent Provision (FB01L)
Document date : Today date
Type : SA
Company code : VMH
Reference : 3456
Posting key : 40
Account No. : 400300 (Rent a/c)
Press enter
Amount : 40000
Business Area : VMHH
Text : Rent provision
Posting key : 50
Account No. : 100500 (Outstanding exp.)
Press enter
Amount : * (enter star)
Text : +
From the menu select Document –Simulate and save
Outgoing payment using partial clearing method: ( Tr. Code F-07)
Document Date : Today’s Date
Type : SA
Company code : VMH
Reference : 3456
Clearing text : Outgoing payment
Account under bank data: 200100 (Cash a/c)
Business area : VMHH
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Account : 5000
Text : Outgoing payment
Account under open item selections 100500 (outstanding exp)
Select process open items button
Keep the cursor on the amount field of line item against which we want to adjust.
Select partial payment tab
Creates payment amount column
Double click amount 40000
Double click on payment amount 40000
From the menu select Document – >Simulate
Gives a message correct the marked Line items
Double click on blue font line items
Text enters : +
Select save button or Ctrl +S
Go and see open item account transactions
The Transaction is code is FAGLL03
Give the GL account : 100500 (outstanding Exp.)
Company code : VMH
Select open items radio button.
Select normal items check box
Select execute button
To view bill wise outstanding
Select change layout button (Ctrl+F8)
From the hidden fields column
Select reference field
Select amount in local currency under column contain.
Select left arrow or show selected field’s button
Select copy button
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Keep the cursor on reference
Select subtotal button
To make balance payment of 35000 and cleared provision and part payment (F-07)
Give the document date : Today date
Type : SA
Company code : VMH
Reference : 3456
Clearing Text : Outgoing payment
Amount under bank date : 200100 (Cash A/c)
Business Area : VMHH
Amount : 35000
Text : Outgoing payment
Account : Under open item selection 100500(outstanding exp)
Account type :S
Select process open item button
Double click on provision 40000
Double click on part payment 5000
From the menu select document –> Simulate and save
Go and see open item managed account transactions (FAGLL03)
Give the GL Account o. : 100500(outstanding exp)
Company code : VMH
Select cleared items radio button
Select normal items check box
Select execute button
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Residual items method:
Rent provision FB01L
Give the document date : Today date
Type : SA
Company code : VMH
Posting key : 40
Account no. : 400300 (Rent account)
Press enter
Amount : 30000
Business area : VMHH
Text : Rent provision
Posting key : 50
Account no. : 100500 (outstanding exp)
Press enter
Amount : *
Business area : VMHH
Text : +
From the menu select Document ->Simulate and save
Outgoing Payment Using Residual Items Method: (F-07)
Give the document date : SA
Company code : VMH
Clearing Text : outgoing payment
Account under bank date : 200100 (Cash a/c)
Business area : VMHH
Amount : 2000
Text : outgoing payment
Account type : S (default comes)
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Select process open item button
Account : Under open item selection 100500 (outstanding exp)
Keep the cursor on the amount filed of the line item against which we want
adjust.
Select residual items tab
It creates residual items column
Double click on next amount 30000
Double click on residual items amount
From the menu select Document –> Simulate
It gives the message correct the marked line items.
Double click on blue font line item.
Text enters :+
Select save button
Go and see the open item managed account transactions (FBL3N):
Give the GL Account no. : 100500 (outstanding exp.)
Company code : VMH
Select open items radio button
Select normal items check box
Select execute button
REVERSELS
1. Individual Document Reversal
2. Reversal of Reversed document
3. Mass Reversal
4. Clearance Items Reversal
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5. Account Deferral document reversal
1. Individual Document Reversal
Path: Accounting – Financial Accounting – General ledger – Document – Reverse
– Individual Reversal (FB08)
Give the document no. : 1
Company code : VMH
Fiscal year : 2008
Select 01 reversal reason
Posting date : Blank
Select display before reversal button
Select back arrow
Select save button or Ctrl+s
From the menu select Document –>Display
Select Go to Display document Head button (F5)
Double click on document no.1
Select display document header button
1. Posted Documents 1
2
3
4
5
6 Reversals for 1
7 Reversals for 2
2. Document type and no./ranges : OBA7
Select type : SA
Select details button
Number range : 01
Reversal Doc.type : AB
3. Document display : FB03
Company code : VMH
Doc. Type : SA original documents
AB Reversed documents
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2. Reversal of Reversed Document
To reverse Doc No.2 By mistake we have reversed Doc.No.1 and it has generated
Doc.No.18
Use transaction code FB01L
From the menu select post with reference
Give the document no. : 18
Company code : VMH
Fiscal year : 2008
Select generate reverse posting check box ■
Select display line items check box ■
Press enter
Enter once again
Change the text to reversal for Doc No.18
Press enter
Text : +
Press enter
Select save button
Press enter
From the menu select Document ->Display
Select display document header button
3. Mass Reversal
A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.
Path: Accounting – Financial accounting – General ledger – Document –
Reverse – Mass reversal (F.80)
Give the company code : VMH
To reverse random numbers
Select multiple selection buttons beside document no. (-->)
Under single values
Give document no .2
4
Select copy button
Reason for reversal 01
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Select test run check box ■
Select execute button
Select reverse documents button
4. Cleared Items Reversal
1. Go and see open item managed account transactions (FAGLL03)
Give the GL Account Number 100500 (outstanding exp)
Company code : VMH
Select clear items radio button
Select execute button
2. Reset cleared items
Path: Accounting – Financial accounting – General ledger-Document –Reset clear
items (Trs.code is FBRA)
Clearing document : 10
Company code : VMH
Fiscal year : 2008
Press enter
Select save button or Ctrl +S
Select resetting and reverse button
Reversal reason : 01
Press enter
We get a message clearing 10 reset
Press enter
Go and see open item managed account transactions Tr code is FBL3N
Give the GL Account no.100500 outstanding expenses
Company code : VMH
Select open item radio button ●
Select execute button
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INTEREST CALCULATIONS
Balance Interest calculation Item interest calculation
S Type P Type
GL Account Vendor / Customers
Define interest calculation type:
Path: SPRO- Financial accounting – General ledger accounting- Business
transactions – Bank account interest calculation – Interest calculation Global
settings – Define interest calculation types
Select new entries
Interest indication : G1
Name : 10% Monthly
Interest calculation type : Select S
(Balance interest calculation (s)
Press enter to save in your request
Prepare account balance interest calculation:
Path: SPRO- Financial accounting – General ledger accounting- Business
transactions – Bank account interest calculation – Interest calculation Global
settings- prepare account balance interest calculation (Tr. Code OBAA)
Select new entries button
Interest calculation indicator : G1
Interest calculation frequency : Select 01 (monthly)
Calendar type : Select G (28,,,,,,,31/365)
Output control
Select balance plus interest check box
Select save button
Press enter to save in your request
Calendar Type
In case of rupee loans we use G Calendar In case of foreign currency loans we
use F calendar.
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Define reference interest rates:
Path: SPRO – Financial accounting – General ledger accounting – Business
transaction –Bank account interest calculation – Interest calculation –Define
reference interest rates (Tr code is OBAC)
Select new entries button
Ref int.rate : G2
Long text : Credit balance 10% interest
Description also credit balance 10% interest
Date from : 01.04.2008
Currency : INR
Select save button
Press enter to save in your request
Select next entry button
Ref.int.rate : G3
Long text : Debit balance 8% interest
Description : Dr. Bal 8% int
Date from : 01.04.2008
Currency : INR
Select save button
Press enter to save in your request
Define Time – Dependent Terms
Path: SPRO – Financial accounting – General ledger accounting – Business
transaction – Bank account interest calculation – Interest calculation- Define time
– Dependent Terms (tc is OB81)
Select new entries button
Interest calculation indicator : G1
Currency key : INR
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Effective from : 01.04.2008
Sequential number :1
Terms : Select credit interest balance Interest
Calculation
Ref.interst rate : G2
Select save button
Press enter to save in your request
Select next entry button (F8)
Interest calculation indication : G1
Currency key : INR
Effective from : 01.04.2008
Sequential number :2
Term : Select debit interest balance interest
Calculation
Reference rate : G3
Select save button
Enter Interest Values
Same path as above (Tr code is OB83)
Select new entries button
Reference interest rate : G2
Valid from : 01.04.2008
Interest rate : 10 (one month)
Reference interest rate : G3
Valid from : 01.04.2008
Interest rate :8
Select save button
Press enter to save in your request
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Assignment accounts for automatic postings:
Path: SPRO- Financial accounting – General Accounting – Business Transactions
– bank account interest calculation- Interest Posting – prepare GL Account
balance interest calculation (Tr.Code OBV2)
Select symbols button
Select account button
Chart of accounts : VMH
Press enter
Account symbol : 0002 Interest rate
Currency : inr
GL account : 400400
Account symbol : 2000 GL Account (paid)
Currency : inr
G/L account : ++++++++++ (10 Times plus)
(10 times + (plus) mean any account number)
Select save button or Ctrl +S
Press enter to save in your request
End user area
Open Posting period (OB52)
To open posting periods for April 2008
Select position button
Give the posting period variant : VMH
Press enter
For Variant : VMH
From the period 1 is :1
Select save button or Ctrl+s
Press enter to save in your request
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SBI rupee term loan receipt posting FB01L
10.04.2008 SBI cheque date 100000
12.04.2008 cheque deposit in bank
Document date :12.01.2008
Posting date : 12.04.2008
Interest calculation in SAP from 12.04.2008
Whereas bank calculates from 10.04.2008
We are giving value date 10.04.2008
Now SAP also calculates interest from 10.04.2008
Document date & posting date : 10.04.2008
Type : SA
Company code : VMH
Posting key : 40
Account : 200100 (Cash a/c)
Press enter
Ignore the warning message press enter
Amount : 100000
Business area : VMHH
Value date : 10.04.2008
Text : SBI Term loan receipt
Posting key : 50
Account key : 100300 SBI Rupee term loan
Press enter
Amount :*
Business area : VMHH
Value date : 10.04.2008
Text :+
From the new select document simulate and save.
Term loan repayment (FB01L)
Due date : 10.09.2008
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Cheque date : 10.09.2008
To bank credit in SBI books only on 12.09.2008 interest credit will be in our books
10.09.2008
SBI gives credit from 12.09.2008
Cheque date : 07.09.2008
Value date : 10.09.2008
F-02
Give the document date & posting date 07.09.2008
Type : SA
Company code : VMH
Currency : INR
Posting key : 40
Account no. : 100300 SBI rupee term loan
Press enter
Ignore the warning message press enter
Amount : 10000
Business area : VMHH
Value date : 10.09.2008
Text : SBI Term Loan Repayment
Posting key : 50
Account : 200100 (Cash account)
Press enter
Amount enters : *
Business area : VMHH
Value date : 10.09.2008
Text :+
From the menu select document –>Simulate and save
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Balance Interest calculations:
Path: Accounting – Financial accounting – General ledger- periodic processing-
Interest calculation-Balance interest calculation (F.52)
Company code : VMH
Give the GL account : 100300 ( SBI Rupee Term Loan)
Calculation period : 01.04.2008 to 31.03.2009
Select execute button
Select back arrow
To view line item wise interest
Select additional balance line check box ■
Select execute button
Select bank arrow
How to give effect for floating rate of Interest
Interest rate change from 10% to 12% from 01.06.2008
On 100000 from 10/04/2008 to 31/05/2008 @10%
On 100000 from 01.06.2008 to 09.09.2008 @12%
On 90000 from 10/09.2008 to 31/03/2009 @12%
Open one more session with SPRO
Path: SPRO- Financial accounting – General ledger accounting – Business
transactions- Bank account interest calculation – Interest calculation- Enter
Interest Values (OB83)
Select new entries button
Reference interest rate : G2
Valid from : 01.06.2008
Interest rate : 12
Select save button
Press enter to save in your request come to the first session
Select save button and press enter to save in your request
Come to the first section
Select back arrow
Interest postings to accounts:
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Change the calculation period : 01.04.2008 to 30.04.2008
Select post interest settlements check box
Select update master records check box
Session name : VMH
Posting to business area : VMHH
Posting date of session : 30.04.2008
Posting segment text : Interest for April 2008
Select execute button
To view the batch input session
From the menu select system – >Services –> Batch input Session
Select session name : VMH
Select process button
Select display errors only radio button
Select process button
We get a message processing of batch input session completed
Select exit batch input button
To view the document posted use the (Tr. Code FB03)
1. Simple interest 2. Compound interest
Path: Accounting – Financial Accounting – General ledger – Environment – User
parameter- Editing options (Tr. Code is FB00)
Select open items tab
Select selected items initially inactive check box
Select save button
Creation of 3 GL Masters
A) SBI FC Term loan Secured loans
B) Exchange again other income
C) Exchange loss Administration
To check account groups for giving account no.OBD4
Select position button
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Give the chat of accounts : VMH
Press enter
Note the other income range 300100 to 300199
DEFINE ACCOUNT PRINCIPLES
Path: SPRO- Financial accounting (new)-Financial accounting global setting
(new)-Ledgers-Parallel accounting-Define accounting principles
Select new entries button
Accounting principle :B
Name / Description of accounting principle. INDIAN ACCOUNTING STANDARDS
Press enter to save in your request
Assignment accounting principle to ledger groups
Same path as above
Select new entries button
Accounting principle : B1
Target ledger group : 0L
Select save button
Press enter to save in your request
Define valuation methods
Path: SPRO- Financial accounting (new)- General ledger accounting (new)-
Periodic processing – Valuate- Define valuation methods
Select new entries button
Valuation method : VMH1
Description : FC valuation bank selling method for VMH
Select always evaluate radio button
Document type : SA
Exchange rate type for debit balance : B (bank selling rate)
Exchange rate type for credit balance :B
Select determine exchange rate of ratio button
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Select save button
Press enter to save in your request
Define Valuation Areas
Same path
Select new entries button
Valuation area : BA
Valuation method : VMH1
Currency type : Select company code currency
Select save button
Press enter to save in your request
Assign valuation areas and accounting principles
Same path
Select new entries button
Valuation area : BA
Accounting principle : B1
Select save button
Press enter to save in your request
Prepare automatic postings for foreign currency valuation:
Path: Up to valuate the path is same-Foreign currency valuation-Prepare
automatic posting for foreign currency valuation (Tr code is OBA1)
Double click on exchange rate difference using exchange rate key
Give you chart of accounts : VMH
Select change valuation area or right arrow button (F7)
Give the valuation area : BA
Press enter
Exchange rate difference key : USD
expenses account : 400301
Exchange rate gains account : 300100
Select save button or Ctrl+s
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Press enter to save in your request
Delete ledgers (other than OL) for Ledger Group – OL
April –March OL Leading ledger (India)
Jan- Dec G1 Non leading ledger 1(US)
July – June GL Non leading ledger 2(Australia)
At the time of posting – FI we don’t give ledger group it updates all the ledgers
automatically
Indian accounting standards / US Accounting
Australian accounting standards standards (US GAAP)
FC revaluation Add to asset
Creation of ledger groups OL G1
Assign ledgers OL and GI G1
Delete ledgers assigned to ledger group OL other than OL
Path: SPRO-Financial accounting (new)- Financial accounting Global settings
(new) – Ledger- Ledger-Define ledger group-
Select ledger group: 0L
Double click ledger assignment folder
Select ledgers other than OL
From the menu select delete
Ignore the message press enter and save
Press enter to save in your request
Assign exchange rate difference key in GL Master (FS00)
Give the GL 100301 SBI FC Term loan
Company code : VMH
From the menu select GL Account change
Select control data tab
Exchange rate difference key: Select USD
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Select save button or Ctrl+s
Foreign currency term loan receipt (FB01L)
Give the document date : Today’s date
Type : SA
Company code : VMH
Currency : USD
Rate : 47
Posting key : 40
Account : 200100 ( Cash account)
Enter
Ignore the warning message press enter
Amount : 100000
Business area : VMHH
Text : SBI FC Term Loan Receipt
Enter
Posting key : 50
Account : 100301 SBI FC Term loan
Enter
Amount enters :*
Business area : VMHH
Text :+
From the menu select Document Simulate and Save
Enter year end exchange rate in Forex table – OB08
Select new entries button
Exchange rate Valid from From Direct quotation To
G 31.03.2009 USD 49.50 INR
B 31.03.2009 USD 50.00 INR
Select save button
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If you have message press enter
Select position button
Exch. Rate type : g
From currency : usd
To currency : inr
Valid from : 31.3.2013
Change direct quotation to 54
Select position
Exch. Rate type : B
From currency : usd
To currency : inr
Valid from : 31.32013
Press enter
Change direct cal to 55rs
Select save button
Foreign Currency Revolution
Path: Accounting – Financial accounting-General ledger-Periodic processing-
closing-valuate-foreign currency valuation (new) (Tr.code is FAGL_FC_VAL)
Give the company code : VMH
Valuation key date : 31.03.2009
Valuation area : BA
Select GL balance tab
Select valuate GL Account balance check box
GL account 100301 SBI FC term loan
Select postings button
Give the batch input session name :VMH
Select execute button
Select 1postings button
Select back arrow two times
Month end revaluation
Diff
23.10.2008 100000 47
31.10.2008 47.50 0.50 5000
30.11.2008 49 2.00 200000
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