This document discusses five styles of time management that project managers need to be aware of. It outlines informal and formal methods that can be used to evaluate team members' time management skills, such as checking their inbox health and habits around multitasking. A quiz is provided to categorize styles based on productivity and frequency. The document stresses the importance of analyzing behaviors, using assessment tools, and developing strategies to mitigate risks posed by weaknesses in time management. The overall message is that project managers should not rely on assumptions but formally assess skills to successfully manage team members and projects.

1. Five Styles of Time Management
Behaviours that Project Managers
Need to Know
Francis Wade
Framework Consulting

2. Caribbean “Time
Management”
• Anthony Hylton case

3. Your New Team…

4. Who Are
These
People?

5. A Wide Variation in Your Team
Members’ Time Management Skills
• “Confirming” a meeting

6. PM’s - Not
Taught to
Assess Time
Management
Skills

7. Not Your Dream Project
You
PMP
CAMP PgMP
PMI-RMP
OPM3

8. From…
Being a
Hapless
Victim

9. To… Having a
Strategy to
Mitigate Risk
and Shape
Behaviour

10. 1. Learn How to Analyze
Behaviour
2. Use Informal and
Formal Methods
3. Develop a Strategy

11. Team Member:
Generic Gerry

12. Gerry’s Time
Management Profile
• he doesn’t have a time
management problem
• better than average
• smartphone and tablet
• taught himself everything he
knows about time
management
• read a few books but they
didn’t help

13. Exercise:
What Do You Really
Want to Know about
Gerry?

14. A Matter of Character?
• Habits
• Practices
• Behaviour
• Laziness
• Commitment
• Motivation
• Smart-ness
• Discipline
• Culture
• Nationality
• Race, etc.
14
vs.

15. We Need a
New
Definition!
Time cannot
be managed

16. What does get managed is…
A time demand is an
internal, individual
commitment to
complete an action in
the future.

17. Time Demands
(responsibility)
vs.
(victim)

18. How Do You Evaluate Time
Management Performance?

19. 1. Learn How to Analyze
Behaviour
2. Use Informal and
Formal Methods
3. Develop a Strategy

20. 2 choices
Informal Formal
Methods

21. How Lean is Their Inbox? Zero?
Informal

22. Multi-Tasking
• BBC graphic or a video clip?
Informal

23. Checklist
 Inbox Health
 Multitasking Habits
 What are Some Other
Items?
Informal
Informal

24. Claessen’s 5 Styles
Quiz:
1. What’s their rank order?
2. What’s their frequency?
Informal
1.
2.
3. 4.
5.

25. Style 1

26. Style 2

27. Style 3

28. Style 4

29. Style 5

30. Exercise 1: Rank Order them in terms
of productivity – lowest first
5.

31. Pause here to complete Exercise #1

32. Low to High Rank
2
5
4
1
3

33. Exercise 2: Rank Order them in terms
of frequency – lowest first
5.

34. Pause here to complete Exercise #2

35. Frequency
31%
17%
13%
17%
23%

36. Exercise: What is your strategy?

37. 2 choices
Informal Formal

38. A Bad OptionFormal

39. A Better Option
1. Individual self-
assessment
2. Personal Targets
3. Realistic Plan
4. Support from a
Line-Manager and/or
Project Manager
Formal

40. A Sample Profile

41. Current Distribution – Jamaica /
Trinidad
99%
1%
0% 0%

42. Developing Your Strategy
Given the most recent data, what should you
do?
http://wp.me/PeenO-HR

43. NewHabits-NewGoals 43
Capturing
Emptying
Acting Now
Storing
Listing
Scheduling
Tossing

44. NewHabits-NewGoals 44
Capturing

45. Wally
White
NewHabits-NewGoals 1d 45

46. NewHabits-NewGoals 1d 46
Greta
Green

47. NewHabits-NewGoals 47
Component #1 - Capturing
Novices /
White Belts
Rely on memory, random bits of paper. May use
many Inboxes / Voice mailboxes
Yellow Belts
Orange Belts
Green Belts Never rely on memory, and use reliable capture
points all the time. A manual capture point is
always available, and the number is kept to a
minimum. A backup capture point is used in
emergencies.
Are you using your memory? Do you have many or few capture points?

48. 48

50. 1. Learn How to Analyze
Behaviour
2. Use Informal and
Formal Methods
3. Develop a Strategy

51. Capturing __% __% __% __%
White Yellow Orange Green
What’s Your Estimate of How
Capturing Skills Are Distributed?

52. The Answer
Capturing 8% 40% 38% 9%
White Yellow Orange Green

53. A Team of White Belts in Capturing!
What should you do?






54. With Your Partner - 1
• What are the
behaviours you are
likely to see on the
project if you have a
team of White Belts
in Capturing?
• What adverse impact
could that have on
the end-result?

55. With Your Partner - 2
What can you do to mitigate the risk if you have
a team of White Belts in Capturing?

56. You don’t
need to be in
the dark –
with only gut
feelings to rely
on
Summary

57. Insight via Assessment Tools

58. Mitigate
Aggressively

59. Succeed!

60. At the 2015 PMI Conference
Live Access
We will be
analyzing
the data
in real
time.

61. Paper
presented
at the
2013
PMISCC
Conference

62. To Receive Further Inform
63
Minnie Mouse minnie@disney.com
John Smith-Ramlogan john@tstt.net
To win a free
scholarship to
NewHabits on July 2nd
or a copy of my book:
1. To receive info
add your name
2. Drop Your Card