This document discusses Workday recruiting optimization services provided by ClouDevops. It covers recruiting processes, key performance indicators for talent acquisition, Workday documents for offer letters and contracts, improving the candidate experience with notifications and career sites, and interview management. Speakers from ClouDevops will discuss recruiting hub dashboards, talent acquisition metrics, Workday document automation, candidate notifications, and interview scheduling tools.

1. Workday Recruiting Optimization
ClouDevOps
Workday Support, HR Transformation & Cloud Advisory Professionals Services.

2. roxana.lapusneanu@cloudevops.eu
8 years deploying ERP
solutions and 5 years of
experience in Workday HCM,
Learning and Recruitment
modules which includes 4
Implementations and Post
GoLive AMS.
Showry Chinnabathini
SPEAKERS
5 years delivering Workday
optimization for companies
like Accenture, Deloitte &
Samsung.
Workday Functional Lead at
ClouDevOps .
Nicoleta ADAM
7+ years experience in
Workday Reporting and
Analytics. Workday
Transformation Manager @
ClouDevOps
Mel LOMATAO
4 years working in Talent
Acquisition for companies like
Samsung & SkillValue
Since oct 2021 Talent
Acquisition Lead at
ClouDevOps
Maria ILIE

3. 3
Topics
Recruiting Processes Overview
Recruiting Hub / Dashboard – Talent Acquisition Key Indicators
Workday Docs - Offer Letter / Contract
Candidate Experience – Notifications - Career Site
Notifications
Interview management
Q&A

4. About ClouDevOps

5. 5
ClouDevOps Workday Services
WAVE X & OPTIMISATION
FUNCTIONAL
EXPERT SUPORT
M&A / DIVESTMENTS
PRE-PROJECT PHASE WAVE 1 PROJECT
New Domains scoping &
Setup, Streamlining existing
configurations & processes
Data Strategy, Data Cleansing and
DGW preparation
Risk Assessment,
HRIS Blueprint Drafting &
HRIS Decision Advisory
Workday Center of Excellence
Setup
Process Alignment &
Design assessment
HRIS Project planning &
Resource Planning
Align HR definitions prior to
Design Changes
Additional Country Setup,
BP’s adjustments
Health Check prior to
Key HR Cycles (T&P, Merit,..)
Data migration strategy, Data
Cleansing, Load and Test
WORKDAY SUPPORT / AMS
Troubleshooting & Key users
upskilling
Workday Configuration
Improvements (Functional,
Integrations & Reporting)

6. Workday Recruiting

7. 7
Recruiting Business Processes
Job Requisition
Job Requisition
Change
Freeze Job
Requisition
Close Job
Requisition
Evergreen
Requisition
Evergreen
Requisition
Change
Close Evergreen
Requisition
Job Application Review Candidate Screen Candidate
Assess Candidate Interview Offer Reference Check
Background
Check
Ready for Hire
Propose
Compensation for
Offer
Request One-
Time Payment for
Offer
Refer a Candidate
Manage Internal
Career Apply
Submit Recruiting
Agency Candidate
Post Job
Update Job
Posting
Assign Roles (for
Primary
Recruiter)

8. 8
Job Application Dynamic Business Process
Review
• Screen
• Assessment
• Ready for Hire
Screen
• Review
• Additional Screen
• Interview
Assessment
• Screen
• Interview
• Ready for Hire
Interview
• Reference check
• Offer
• Add. interview
Reference Check
• Offer
• Interview
• Background Check
Offer / EA
• Renegotiate Offer
• Background check
• Ready for Hire
Background Check
• Offer / EA
• Ready for hire
• Reference Check
Ready for hire

9. Recruiting Hub

10. 10
• Sections: Recruiting – Job Requisitions – Candidates – Dashboard
Recruiting Hub

11. Talent Acquisition Key Indicators

12. 12
Recruitment Dashboard
Talent Acquisition Key Indicators
The Recruitment dashboard helps HR or
Recruiters to track hiring success and
optimize the process of hiring candidates
for an organization
Here are some metrics/reports:
1. Candidate Pipeline Summary
- summarize the number of
candidate’s application stages
2. Source Effectiveness
- Report to identify what are the most
effective hiring sources
3. My Candidate in Process
- This report list down all the
candidates and their application
stages. It notify the Recruiter to whom
the bp is awaiting action/s.

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Recruitment Board per location (OR per HM, per
Recruiter)

14. 14
Time to Fill Custom Report

15. 15
• Job Req waiting approval
• Offer in progress
• My hire in progress
• Employees Referrals
• Applicant by positions
Hiring Manager Dashboard

16. Document Automation
Workday Docs & Other Options

17. 17
• HR Teams can now configure document generation (VS BIRT & Text Block being very technical)
• Improve productivity of HR-Ops / Recruiters
• Ensure document/contract text is legal & corporate compliant
• Streamline process and improve employee/candidate satisfaction
• Generate, maintain & store all Workday Generated documents within the system.
Why consider automating Contract / Documents
Generation ?
Leave us a note
if you wish
additional
details
https://www.slideshare.net/Corneliabrnac
/discovery-sessionworkday-
docsdeutschpptx

18. 18
Workday Docs: Feature Overview
• Template creation
• User friendly, easy to use
• New formatting options - use tables, header, footer
• Panels to manage data fields or condition rules
• Maintain documents easily
• Preview templates as you build
• You can generate multiple documents from one template seamlessly
• Content translation feature, internationalisation
• Workday Docs are stored on Workday Drive
• Lock the content

19. 19
• Offer / Employment Agreement
• Change Job
• Request Reference letter
• Hire
• Manage Probation Period
• Preview Probation Period
• Employee Contract
• Wage Theft Prevention Notice
• Add Additional Job
• Termination
BPs enabled for Workday Docs (as of 05/2022)

20. Candidates Experience

21. 21
Candidate Experience
1. General Information:
- Name
- Contact Details
- CV as attachment
2. Details about:
- Gender
- Diversity
3. Extra steps to help
with mass recruitment:
- Questionnaires
1. Mandatory information
required in order to
create an account
2. Details that can help with
your internal policies,
company culture etc.
3. Relevant information
when conducting mass
recruitment project within
short deadlines/with little
resources

22. 22
• Sample Tools
• Ongig’s Branded Candidate Experience
• Phenom People
• Talent Brew
Career site / Workday Standard VS Improved

23. 23
Career site / Workday Standard VS Improved

24. 24
Candidate Communications Experience
Reminders before screening calls/interviews
Thank you for applying!
You have been moved into the next step
Your application to Company X
Self Re-Scheduling interview
Multi interviewers' calendars

25. 25
• Features
• Which notifications can use it ?
• Designer?
• Invite to Apply task
• Send Message task
• Prospect Consent Collection emails
• Internal and external Job Alerts tasks
• Job Application custom business process, including all the sub-BPs:
• Assess Candidate, Background Check, Candidate Self-Schedule Event, Employment
Agreement, Interview, Job Application, Offer, Rate Interview, Ready for Hire, Reference
Check, Review Candidate, Screen
• When a Notification Template has been published and activated for the
applicable Notification Type, then users can select a Notification Template or
an Email Template to be used in the notification.
Notification Designer

26. 26
Interview Scheduling tool
• Self Re-Scheduling interview
• Multi interviewers' calendars …
• Recruiter productivity

27. 27
• Data used from Workday:
• Information used to schedule
interview
• Interviewers
• Competencies
• Questionnaires
• Locations
• Interview Types
• Workday interview session
data is updated once the
interview is scheduled,
rescheduled or cancelled
Interview Scheduling - Integrations

28. Q & A
28

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Contact
Frédéric Rousseaux
Managing Director
frederic.rousseaux@cloudevops.eu
Follow us at LinkedIn
https://www.linkedin.com/company/cloudevops-eu/