Product work log pgc

Product Work Log

Name Taylor Foster Date August 24th2011-February 11th 2012

Product: Pillars Girls’ Conference 2012

Date/Time:August Activity: Comment/Suggestions:
24th 2011 Asked Candace about being an intern I was so excited to be
for the tentative Pillars’ Girls’ able to be a part of
Conference 2012. Approved!!! this! When Candace
approved of being my
project facilitator, both
her and I did a little
4Pm-5 PM happy dance in her
(1hr) office. She was low on
Commentary: help for the
We discussed what days I would need conference, and I
to meet with her at First Baptist Canton needed a project to do.
in order to work on the conference

Date/Time: August Activity: Comment/Suggestions:
31st 2011 Discussed what things we were going
to need for the conference. Chose a The conference isn’t
theme for the breakouts (Live, Love, until February, so for
Learn). Things we needed to do for the the next month or so,
conference included there were a lot of
-Breakout Leaders ideas that were
4Pm-5 PM -Vendors proposed on paper,
(1hr) -Materials and then scratched
-Room Selection later on. There were
-Mailing List also some ideas that
-Activities we should have
written down, and
didn’t.

Commentary:
I should keep a journal of all of this…

Date/Time: Activity: Comment/Suggestions:
September 14th 2011 Discussed as to who we should put on
the mailing list, and what to buy. We We forgot to write
decided that we should invite bigger down the churches we
churches from the southeast, and many had thought of
smaller churches in the surrounding originally, so I made
community sure to bring paper
4Pm-5 PM and pencil next time
(1hr) we met

Commentary:

This was harder because we searched
on the internet for a lot of the
addresses and the church within the
area, and some of the churches did not
have a website or an address posted
online

Talked with Candace about other ways
September 28th 2011 to spread the word about the
conference. We came up with radio ads In hindsight, the
and discussed possibly putting an ad Tumblr was probably
in the Around Canton magazine. not our best avenue
4PM-5 PM Determined that magazine ads would for promotion, since
(1hr) be outside of our budget, but there was Tumblr is mostly a
free advertising to be made on the photoblog. I think we
radio and online. We also set up a posted maybe once or
Tumblr, and a facebook page twice on the Tumblr,
but we kept up the
Facebook page quite
well.

Commentary:I was made administrator
of the Facebook page, as well as the
Tumblr.

I started entering the conference dates
October 2nd, 2011 into various radio stations’ event I do not actually know
pages. I entered us into several local if they listed our
Christian radio stations, and also conference on some of
2PM- 5PM some AM stations that broadcasted the radio stations’
(3hrs) across the Southeast websites. I never went
back to check on a few
of them.

Commentary:
It was hard navigating their websites,
and determining which would be
appealing for our audience

Gave Candace the list of radio stations
October 5th 2011 I listed the conference as an event on. The radio was a good
avenue for the older
ladies who would be
attending the
4PM-5 PM conference, but we
(1hr) Commentary: determined that we
There were about 20 radio stations all were not going to do
together on the list heavy promotion
through the radio, and
began to brainstorm
other avenues

Started on the list of Churches that we
October 12th planned to send information to. I We didn’t start a
proofread the letter of invitation from spreadsheet until after
Candace, and spent the afternoon we decided to order
taking down names for the big invitations and mail
2PM-5 PM Churches of the Southeast. out our promotions.
(3hrs) Not a good idea. We
were very
unorganized in this
regard.
Commentary:
This was basically book work. I ended
up writing down about 40 churches,
and this was mainly the big churches,
not the small ones.

October 19th 2011 Sat down with Candace to order I still think the
postcards, and magnets with the Pillars magnets were way too
Conference logo. We ordered over 400 expensive.
post cards, and 50 magnets. The
magnets we sent to the bigger churches
4PM-5 PM as a constant reminder of our event.
(1hr)

Commentary:
I did not want to order the magnets. I
thought they were a waste of money.
However, Candace was right in the
fact that the churches did not just
throw away the magnets, but kept
them, and we actually had a few
churches who received them show up.

October 26th 2011 We talked more about where the Still not happy about
magnets would go and where the the magnets
postcards would go

4PM-5 PM
(1hr)
Commentary:

We started a spreadsheet of the
churches to be sent to.

November 2nd 2011 The order from Vistaprint arrived! We I wish we had made
began to sort the magnets into flat more of the magnets,
envelopes with the names of the big even though I did not
churches on them. These churches also like them. They were a
received a formal letter of invitation. big reminder for the
4PM-5 PM We sent these out to 50 churches across churches that we were
(1hr) the southeast an event to not
overlook.

Commentary:
The letters were also written to pastors
and youth pastors about the event and
where to contact if they wanted more
information. We also put our site on
there.

Briefly talked to Candace about the
November 9th postcards and what to write on the This was actually one
back. We also now had a signup of the things that will
available online!! Our website was change for future
fully functional, and people could conferences. The
4PM-5 PM begin early bird registration for the churches and
(1hr) conference. individual girls who
wished to come were
confused about the
early bird registration,
and we did not have
Commentary: that many sign up for
The original design of the website was this. We also only had
slightly crowded. Candace’s husband, a five dollar discount,
Chris, took the website and completely so that could be why
transformed it! I loved the look of it, too.
and its functionality. I was very excited
to see how many registrations would
begin.

We started on the task of filling out the
postcards- all 400 of them. I should have gotten
November 30th these done earlier.
Early bird registration
ended on December
4PM-5 PM 5th, and I had not been
(1hr) Commentary:I took home the rest of able to finish hardly
them to do… any of them.

Still looking at church websites and
December 7th putting their names on the spreadsheet Both Candace and I
in order to send the postcards out. began to panic at this
Printed out flyers and handouts to give point. I think we had
away to friends five online
4PM-5 PM registrations.
(1hr)

Commentary:
I was also trying to work on these at
home. The flyers were slightly
ineffective because many of them sat in
the trunk of my car. The ones we did
put up did not seem to generate much
interest.

Candace approached me with the idea
of doing a video in order to promote The video was honestly
December 18th the conference. They were going to the best thing that we
need to film on the 27th, so she asked if did for promotion. We
I could write a script or come up with received over 2000 hits,
2PM- 4PM an idea. I sat in front of my computer and that generated a
(2hrs) for about an hour thinking of how I huge amount of
could really capture the idea of the interest. I began to hear
conference in one video. I wrote a girls talk about the
small script, more like a brainstorm of video in the hallway,
various ideas, and sent them to her via and I had several
email. people approach me
wanting more
information, people
who I never met.

Commentary:
I wish I had been able to shoot the
video with the rest of the team. I was
unable to because I was in Arkansas at
the time.

Date/Time: Activity: I devoted my entire Comment/Suggestions:
afternoon to getting those postcards
January 2nd done. I did the remaining 200 in an I could have had this
afternoon. done months before,
1PM- 5PM but it was a
(4hours) combination of
procrastination, and
taking on too many AP
classes. I was extremely
Commentary: stressed out at this
My hand hurt after this, and I also ran point, even though I
out of ink in my sharpie. was on Christmas
break.

Candace called me saying that the
radio station 91.5 wanted to put a live This generated some
January 3rd advertisement for the conference on interest, but not as
their station. We went over to much as we had
Cumming, Georgia, and were able to hoped. Next year we
4PM-7 PM record it in about an hour. We used hope to get our
(3hrs) three girls who were involved in advertisement out
Pillars, the same ones who did the more than a month in
video, and used a similar script. advance.

Commentary:
I was SO excited about this. The radio
advertisement came out perfectly and
later that week I heard it while
listening to the radio.

Candace posted the video online, so
January 18th we began to post it anywhere we could The conference at this
so that it could go viral. Our goal that point was only 3
night was to generate 100 hits. We weeks away. I wish
ended up getting 300!!! we had thought of the
4PM-5 PM video idea sooner than
(1hour) we did. It was our
biggest source of
promotion.
Commentary:
It was so awesome to see others
sharing the video with their friends.

Printed off and proofread the booklets
January 25th 2012 for the breakout sessions. We also We actually came up
printed all the signage that we would with a list of what we
need, and placed it out. needed for the day of
the conference,
4PM-5 PM however, we lost this
(1hour ) list. One of the items I
listed was walkie
Commentary: talkies since cell
coverage is spotty in
We were finally on track for the day of the building. And
the conference. All of our breakout naturally, these would
session leaders were on board, and have proved to be the
everything was running smoothly. most important item
we forgot.

Candace, the rest of the team, and
myself began to set up for the I loved the decorations
February 9th 2012 conference. Candace and I built a team we put up for the
of four or five guys who would be in conference- they were
charge of moving and cleaning prior to like “pillars”.
2PM- 7PM the conference. They set up all of the However, a lot of
(5 hours) lighting we needed, and cleaned the people thought they
breakout rooms. We set up blackout were just strands of
curtains for the worship center, and set toilet paper. I also
the screens up as well. Then we wish that we had set
rearranged the narthex so that the up the breakout rooms
vendors could move in the next day. this day instead of the
next day.

Commentary:

The conference is tomorrow!!!!

I arrived at First Baptist Canton along
February 10th with the rest of our “Pillars Event Like I said earlier, we
Staff”. I got a list ready of things we REALLY needed those
needed to do including walkie talkies. One of
-Stapling Breakout Booklets the bathrooms on the
8 AM- 10 PM -Moving Vendors in second floor ended up
(14 hours) -Setting up Green Room (this is where having a sewage
the breakout leaders and staff could problem, and after
take a break) originally trying to
-Setting up Breakout Session Rooms unclog the toilets,
-Moving unnecessary furniture sewage began to seep
-Placing signs out front, and around from the floors and the
Canton. toilets. We had to
-Preparing food contact the senior
-Setting up registration, merchandise, pastor, as well as a
and welcome center tables. plumber. It also seeped
-Preparing Worship center. through the floors to
I ran around the entire day, either the rooms downstairs,
directing people to different tasks, or where there were
doing them myself such as Welcome several breakout
center, Placing the signs, and rooms. We needed to
Preparing the Green Room. This could have a list of
not have been possible without the emergency contact
volunteers on the event staff. numbers, as well as
having a better way of
Later that afternoon, as registration communicating.
began, I ran around to all of the tables,
making sure everything was running
smoothly. For the most part, I worked
the welcome center/help desk.
Almost everything went off without a
hitch...

Commentary:ALMOST everything.

We regrouped the next morning, and Next year we need
February 11th designated more volunteers to where more volunteers, and a
they were needed, and I stationed clearer schedule. We
myself at the help desk. Later in the didn’t have that many
afternoon I made a list of everything who had a direct idea
8 AM- 5 PM that needed to be cleaned up. By the of what to do.
(9 hours) end of the conference almost
everything had been cleaned up.

Commentary:
I cannot even believe the turnout of
the conference. It was absolutely
incredible! Glory be to God!

We met up at Mrs. Penny Bennet’s From what we
March 2nd 2012 house in order to do a group session discussed, we agreed
about what was great about the that we needed:
conference and what wasn’t.
-Walkie Talkies
6 PM- 9 PM -Earlier Promotion
(3 hours) -Better Schedules
-Less vendors
Commentary: -More organized
We did not get through this session Narthex (this is where
because that night there were the vendors,
tornadoes in the area, and we had to registration, and
go home early. merchandise was set
up)
-Welcome Center as
home base
-Emergency Numbers

Total Hours: 55 hours

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