CANVASSED in a Business (IT) Strategy Canvas: Baseline, RoadMap
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This Slideshare presentation is a partial preview of the full business document. To view and download the full document, please go here: http://flevy.com/browse/business-document/canvassed-in-a-business-it-strategy-canvas-baseline-roadmap-291 The "Deliver Business Value with IT" series provides a good overview and actionable material of the ways a CIO can provide valuable and effective support to your company strategy and leverages business model concepts to deliver business value from IT. Martin Palmgren propose an extremely solid piece of work that comes across as the A-Z reference of how to execute and implement IT strategy from a CEO and CIO level perspective." Executive Summary: The CIO and the IT Department need to position as premium provider of IT services and focus on value to cost.
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CANVASSED in a Business (IT) Strategy Canvas: Baseline, RoadMap
- 1. . Copyright 2012 COMMUNICATE! Build an effective IT Delivery Model to meet Business Needs! - To deliver to set business strategy and objectives ! !! By Martin Palmgren, IT Strategy and Transformation Executive @ .COMMUNICATE 1
- 2. . Copyright 2012 COMMUNICATE! The material in this presentation is derived from identified “best in class practise” used by some of the worlds largest groups (Fortune 100 and 1000) and top performers within the IT domain. This walkthrough is a part of a set of reports proposed to provide pragmatic guidance on how to develop and execute your IT Strategy to support the Business Strategy and Business Objectives. Reference! 3
- 3. . Copyright 2012 COMMUNICATE! We work with a number of large French and International groups on the Business IT roadmap; that is how do we (as CIO, IT Department) support business objectives and processes leveraged by IT and an effective IT Services strategy.! .COMMUNICATE! 5
- 4. . Copyright 2012 COMMUNICATE! Martin Palmgren, EVP .COMMUNICATE – Deliver Business Value with IT / martin.palmgren@pscommunicate.com (mail)! Deliver Business Value with IT (the book) https://www.smashwords.com/books/view/290604 (the blog) http://deliverbusinessvaluewithit.wordpress.com /! CONTACT! 7
- 5. . Copyright 2012 COMMUNICATE! Canvassed! • • • • • • • • • • • • Business Strategy and Architecture! Vision ()! Articulate the Business Architecture ()! Deliver the Business Architecture ()! IT Strategy:! IT Vision () ! Base Line ()! Roadmap ()! IT Architecture:! Design ()! Build ()! Transform ()! 9
- 6. . Copyright 2012 COMMUNICATE! Baseline, Roadmap! • Baseline ()! • Roadmap ()! 11
- 7. . Copyright 2012 COMMUNICATE! Baseline, Roadmap! • • • • • • Deliver and Support IT Services ()! Manage IT Knowledge ()! Cost out the Plan (Budget) ()! Develop consensus, business case for change ()! Transform ()! “Canvas” the Transformation ()! 13
- 8. . Copyright 2012 COMMUNICATE! Base Line! • The IT department deliver effective services ()! ! ! ! ! ! ! ! !! !! !! !! !! !! !! ! ! ! ! ! ! ! - As we understand demand and cost drivers ()! - We provide best in class services ()! - And solutions as needed ()! - To leverage competitive advantage ()! - To the Strategic Plan ()! - To support the Business Architecture ()! - To deliver competitive services ()! 15
- 9. . Copyright 2012 COMMUNICATE! To business needs! 2. Market definition! • Customer base and demand is clearly defined: - Who is consuming what services! • Prices / SLAʼs for services are established and Internal rates compared to outside marketplace for IT (Make or Buy)! ! ! We provide best in class services ! 17
- 10. . Copyright 2012 COMMUNICATE! Provide clear guidelines! ! ! 4. Governance is in place! Best practices processes continuously improved! Governance blueprint designed and operating! IT investments reflect:! • • • • The strategic intent of the Board, ! Business goal and priorities, ! A clear IT portfolio of projects and services, ! A Service Portfolio alignment to business goals and priorities! IT investments deliver a good return on investment! The IT Steering Committee will initiate a strategic IT competitive analysis! To leverage competitive advantage ! 19
- 11. Strategic! Tactic! Operational! . Copyright 2012 COMMUNICATE! Strategy! ! Business & IT Vision Articulated! Process! Strategic! ! Business Architecture & IT Architecture Aligned and delivered to Strategic Intent! Tactic! Operational! Time to Market (Performance & Conformity)! Application support ! Vendor Driven! Execute Business Strategy! Business Architecture! To support the Business Architecture! 21
- 12. . Copyright 2012 COMMUNICATE! Roadmap! • • • • • • • • • • Construct the IT Business Model ()! Design the IT Plan with a project portfolio ()! An Effective (IT) Business Model () ! Develop & Manage IT Customer Relationships ()! Manage Business Resiliency and Risk ()! Manage Enterprise Information ()! Develop and Manage IT Solutions ()! Deploy Information Technology Services ()! Deliver and Support IT Services ()! Manage IT Knowledge ()! 23
- 13. . Copyright 2012 COMMUNICATE! Vision! Articulate! IT Vision! Deliver! Baseline! Roadmap! Design! Build! Transform the Business Model! Roadmap! Roadmap:! - - - - - - Construct the IT Business Model and Value Proposition! Define IT “to be state”: “where we need to go”, “where we are now” & “how we need to proceed” with established KPIʼs! Report gap analysis findings! Design IT plan through a project portfolio! Cost out the plan (budget)! Develop consensus, business case for change! Construct the IT Business Model! 25
- 14. Manage product and service portfolio Develop products and services Develop and manage products and services Define the business concept and long-term vision Develop business strategy Manage strategic initiatives Develop vision and strategy Deliver products and services ! ! ! ! ! Acquire, construct and manage property ! Create and manage organizational performance strategy Benchmark performance Develop enterprise-wide knowledge management (KM) capability Manage change! Manage knowledge, improvement and change Build investor relationships Manage government and industry relationships Manage relations with board of directors Manage legal and ethical issues Manage public relations program Manage external relationships Determine environmental health and safety impacts Develop and execute environmental health and safety program Train and educate employees Monitor and manage environmental health and safety management program Ensure compliance with regulations Manage remediation efforts Manage environmental health and safety ! Design and construct/acquire nonproductive assets Maintain nonproductive assets Obtain, install, and plan maintenance for productive assets Dispose of productive and nonproductive assets Manage physical risk Perform planning and management accounting Perform revenue accounting Perform general accounting and reporting Manage fixed-asset project accounting Process payroll Process accounts payable and expense reimbursements Manage treasury operations Manage internal controls Manage taxes Manage international funds/consolidation Manage financial resources Manage the Business of Information Technology Develop and Manage IT Customer Relationships Manage Business Resiliency and Risk Manage Enterprise Information Develop and Manage Information Technology Solutions Deploy Information Technology Solutions Deliver and Support Information Technology Services Manage IT Knowledge Manage information technology Develop and manage human resources (HR) planning policies, and strategies Recruit, source, and select employees Develop and counsel employees Reward and retain employees Redeploy and retire employees Manage employee information ! ! Develop and manage Human Capital ! Develop customer care/customer service strategy Plan and manage customer service operations Measure and evaluate customer service operations Manage customer services ! Plan for and acquire necessary resources (Supply Chain Planning) Procure materials and services Produce/Manufacture/Deliver product Deliver service to customer Manage logistics and warehousing Understand markets, customers, and capabilities Develop marketing strategy Develop sales strategy Develop and manage marketing plans Develop and manage sales plans Market and sell products and services ! ! . Copyright 2012 COMMUNICATE! Business Drivers & Processes! Cost Effectiveness! Cycle Time! A Confirmed Business (IT) Value Proposition! 27
- 15. . Copyright 2012 COMMUNICATE! ! ! ! Define “to be” state with established KPIʼs! ! ! ! ! ! ! ! ! ! ! - Time in months to break even for new or enhanced IT services (Investment < $100,000)! - Time in months to break even for new or enhanced IT services (Investment b/w $100,000 and $250,000)! - Time in months to break even for new or enhanced IT services (Investment b/w $250,000 and $500,000)! - Time in months to break even for new or enhanced IT services (Investment b/w $500,000 and $1,000,000)! - Time in months to market for new or enhanced IT services (Investment < $100,000)! - Time in months to market for new or enhanced IT services (Investment b/w $100,000 and $250,000)! - Time in months to market for new or enhanced IT services (Investment b/w $250,000 and $500,000)! - Time in months to market for new or enhanced IT services (Investment b/w $500,000 and $1,000,000)! - Time in months to respond to major business shifts! - Time in weeks to complete projects that address an identified business exposure or opportunity (< 20% of total annual revenue)! - Time in weeks to complete projects that address an identified business exposure or opportunity (20-40% of total annual revenue)! - Time in weeks to complete projects that address an identified business exposure or opportunity (40-60% of total annual revenue)! - Time in weeks to complete projects that address an identified business exposure or opportunity (60-80% of total annual revenue)! ! ! ! Cycle Time ! 29
- 16. . Copyright 2012 COMMUNICATE! ! ! ! Define “to be” state with established KPIʼs! ! ! ! ! ! ! ! ! ! - Total IT budget as a percentage of revenue! - Total IT budget per FTE! - IT expense per FTE! - Personnel cost of the process "manage the business of IT" per $1,000 revenue! - Systems cost of the process "manage the business of IT" per $100,000 revenue! - Personnel cost of the process "develop and manage IT customer relationships" per $1,000 revenue! - Systems cost of the process "develop and manage IT customer relationships" per $100,000 revenue! - Personnel cost of the process "manage business resiliency and risk" per $1,000 revenue! - Systems cost of the process "manage business resiliency and risk" per $100,000 revenue! ! ! ! ! ! ! ! ! - Personnel cost of the process "manage IT knowledge" per $1,000 revenue! - Systems cost of the process "manage IT knowledge" per $100,000 revenue! - Personnel cost of the process "develop information and content management strategies" per $1,000 revenue! - Systems cost of the process "develop information and content management strategies" per $100,000 revenue! - Personnel cost of the process "define enterprise information architecture" per $1,000 revenue! - Systems cost of the process "define enterprise information architecture" per $100,000 revenue! - Personnel cost of the process "manage information and IT knowledge resources" per $1,000 revenue! - Systems cost of the process "manage information and IT knowledge resources" per $100,000 revenue! Cost Effectiveness ! 31
- 17. . Copyright 2012 COMMUNICATE! ! ! ! Define “to be” state with established KPIʼs! ! - Total cost of the process "perform enterprise data and content management" per $1,000 revenue! - Total cost of the process group "manage enterprise information" per 1,000 revenue! - Total cost of the process "develop and maintain information technology solutions" per $1,000 revenue! - Total cost of the process "deploy IT solutions" per $1,000 revenue! - Total cost of the process "deliver and support IT services" per $1,000 revenue! ! - Total IT cost per $1,000 revenue! ! ! ! ! ! Cost Effectiveness ! 33
- 18. . Copyright 2012 COMMUNICATE! ! ! Define “to be” state with established KPIʼs! ! ! ! ! ! ! ! ! ! - Preferred IT supplier ! - Percentage of applications managed by IT ! - Percentage of applications delivered by IT! - Partnership with users ! - Index of user involvement in strategic applications! - Applications index of user involvement in developing new applications ! - User satisfaction ! - Index of user friendliness of applications ! - Index of user satisfaction Process Management! User Orientation! 35
- 19. . Copyright 2012 COMMUNICATE! ! ! Define “to be” state with established KPIʼs! ! ! ! ! ! ! ! ! - Training and education of staff! - Number of educational days per person ! - Education budget as a % of total IT budget ! - Expertise of the IT staff ! - Number of years of IT experience per staff member ! - Age pyramid of the IT staff ! - Research into emerging technologies ! - % of budget spent on IT research General Business Management! Future Orientation! 37
- 20. . Copyright 2012 COMMUNICATE! Roadmap! • Design the IT Plan with a project portfolio ()! ! ! ! ! ! ! ! ! ! ! !! !! !! !! !! !! !! !! !! !! ! ! ! ! ! ! ! ! ! ! - Focus on Time to Market ()! - Articulation and Execution ()! - Articulated, with an IT Business Model ()! - Define “to be” state with established KPI’s ()! - Cycle Time ()! - Cost Effectiveness ()! - Corporate Contribution ()! - User Orientation ()! - Operational Excellence ()! - Future Orientation ()! 39
- 21. Copyright 2012 COMMUNICATE! . The Governance Office! - The stakeholder strategy map & canvas! ! ! Application Portfolio Management! Service Portfolio Management! Process based IT governance ! IT Infrastructure Portfolio Management! The Portfolio Management Office! CMDB! Project Portfolio Management ! Process based Enterprise Architecture ! Product / service life cycle management! Strategic Intent! - Collaboration theme scorecard! Time to Market (Performance & Conformity)! Time to Market! ! Vision, Principles and strategy : ! Strategic Intent: set by the Board, Executive Management, Business operations management with objectives on a: Strategic, Tactic & Operational level! ! Strategic Intent! Product / service life cycle management: Interprets, models and articulates the strategic intent in to business strategy! Business Strategy! Process based Enterprise Architecture: Interprets, models and articulates the business strategy and ensures capability ! Business & IT objectives! Project Portfolio Management: Interprets, models and articulates the business objectives and ensures capability! IT Strategy! Process based IT governance: Levers formulated operating processes with best in class IT solutions! Aligned on business requirements! Service Portfolio Management: Levers formulated operating processes with portfolio management! Software Asset Management! Application Portfolio Management: Levers formulated operating processes ! application portfolio management solutions! Infrastructure Asset Management! IT Infrastructure Portfolio Management: Levers formulated operating processes with IT infrastructure portfolio management ! 41
- 22. . Copyright 2012 COMMUNICATE! Roadmap! • An Effective (IT) Business Model ()! ! ! ! ! ! ! ! ! ! ! ! !! !! !! !! !! !! !! !! !! !! !! ! ! ! ! ! ! ! ! ! ! ! - Manage Information Technology ()! - Manage the Business of IT ()! - Develop the Enterprise IT Strategy ()! - Define the Enterprise Architecture ()! - Manage the IT Portfolio ()! - Perform IT Research and Innovation ()! - Perform IT Financial Management ()! - Evaluate and Communicate IT business value and ! Performance ()! - Perform IT Staff Management ()! - Manage IT Suppliers and Contracts ()! 43
- 23. . Copyright 2012 COMMUNICATE! ! ! ! Managing the business of information technology involves defining and maintaining the relevance of IT to the enterprise and its mission, communicating the strategy and role of IT within the enterprise, establishing the enterprise architecture and guiding principles, defining the IT management system and governance model, and managing the strategic activities that help ensure attainment of IT value. ! ! Key performance indicators for this process group typically include:! ! ! ! - Number of IT FTEs for managing the business of IT per $1 billion revenue ! - Total cost of the process “manage the business of IT” per $1,000 revenue! - For application development projects and enhancements completed, percentage of projects delivered on time! - For application development projects and enhancements completed, percentage of projects delivered on or below budget! - For application development projects and enhancements completed, percentage of initial functionality delivered! ! ! Manage the Business of IT! 45
- 24. . Copyright 2012 COMMUNICATE! ! Manage the Business of IT! ! Developing the enterprise IT strategy consists of the activities required to define and maintain a business-focused enterprise IT strategy. This includes building strategic intelligence for the enterprise, collaborating with stakeholders to identify the long-term IT needs of the enterprise, and the development and maintenance of the business-focused strategy.! ! ! ! ! ! ! ! ! - Build strategic intelligence! - Identify long-term IT needs of the enterprise in collaboration with stakeholders! - Define strategic standards, guidelines, and principles! - Define and establish IT architecture and development standards! - Define strategic vendors for IT components! - Establish IT governance organization and processes! - Build strategic plan to support business objectives! ! Develop the Enterprise IT Strategy ! 47
- 25. . Copyright 2012 COMMUNICATE! ! Manage the Business of IT! ! Management of the IT portfolio results in the establishment of criteria for economic and strategic value and the provisioning of resources in accordance with strategic priorities and efforts to achieve a balanced portfolio. The activities included within the IT portfolio management process are maximizing the value of the IT portfolio for the enterprise, provisioning resources in accordance with strategic priorities, and achieving a balanced portfolio. ! ! ! ! - Establish the IT portfolio! - Analyze and evaluate the value of the IT portfolio for the enterprise! - Provision resources in accordance with strategic priorities! Manage the IT Portfolio! 49
- 26. . Copyright 2012 COMMUNICATE! ! Manage the Business of IT! ! Performing IT financial management involves establishing unit-level visibility into the costs of services in order to provide internal customers with the ability to manage demand—which requires publishing service rates and cost structures—and to establish project based accounting. IT financial management interlocks project and functional expense accounting, tying project funding to business case development checkpoints.! ! ! ! - Develop and maintain IT services and solutions cost transparency! - Establish and maintain accounting process! - Tie project funding to business case decision checkpoints! Perform IT Financial Management! 51
- 27. . Copyright 2012 COMMUNICATE! ! Manage the Business of IT! ! Performing IT staff management consists of organizing staff development activities to foster business technology leadership, developing IT staff skills, and administering HR performance. Developing business technology leadership includes identifying high-potential staff for leadership positions; providing training, rotations, and project-based work experience; and managing a leadership succession plan. Developing IT staff involves establishing role-specific competency requirements, providing opportunities for developing technical and business skills, and managing the IT staff development plan. Administering HR performance is defined by compensation of the leadership team based on business outcomes realized and compensation of the IT staff based on business technology performance achieved.! ! ! - Develop IT leadership and staff! - Manage IT staff performance! Perform IT Staff Management ! 53
- 28. . Copyright 2012 COMMUNICATE! Roadmap! • Develop & Manage IT Customer Relationships ()! ! ! ! ! ! ! !! !! !! !! !! !! ! ! ! ! ! ! - Develop IT Services and Solutions Strategy ()! - Develop and Manage IT Service Levels ()! - Perform Demand Side Management (DSM) for IT Services ()! - Manage IT Customer Satisfaction ()! - Market IT Services and Solutions ()! ! 55
- 29. . Copyright 2012 COMMUNICATE! ! ! ! Developing and managing IT customer relationships involves managing communications and interactions between the customers of IT and the providers of IT services and solutions; gathering business requirements; helping customers develop justifications for requested IT services and solutions; providing the initial interface to IT architects responsible for designing the IT services and solutions; and monitoring the customersʼ satisfaction with the development, deployment, and ongoing support of the IT services and solutions. ! ! Key performance indicators for this process group typically include:! ! ! ! - Number of IT FTEs for developing and managing customer relationships per $1 billion revenue! - Total cost of the process “develop and manage IT customer relationships” per $1,000 revenue! ! Develop & Manage IT Customer Relationships! 57
- 30. . Copyright 2012 COMMUNICATE! ! Develop & Manage IT Customer Relationships! ! Developing and managing IT service levels requires creating and maintaining the IT services and solutions catalog, establishing and maintaining business and IT service level agreements, evaluating and reporting service level attainment results, and communicating business and IT service level improvement opportunities. ! ! ! ! ! - Create and maintain the IT services and solutions catalog! - Establish and maintain business and IT service level agreements! - Evaluate and report service-level attainment results! - Communicate business and IT service-level improvement opportunities! Develop and Manage IT Service Levels! 59
- 31. . Copyright 2012 COMMUNICATE! ! Develop & Manage IT Customer Relationships! ! Management of IT customer satisfaction includes capturing and analyzing customer satisfaction and assessing and communicating customer satisfaction patterns. Capturing and analyzing customer satisfaction consists of tasks required to manage and monitor IT customer complaints and feedback, conduct qualitative and quantitative assessments, and identify customer satisfaction issues and opportunities for improvement. Assessing and communicating customer satisfaction patterns consists of tasks required to evaluate satisfaction with IT services and solutions, evaluate satisfaction with complaint resolution, and determine IT customer loyalty/lifetime value. ! ! ! ! - Capture and analyze customer satisfaction! - Assess and communicate customer satisfaction patterns! - Initiate improvements based on customer satisfaction patterns! Manage IT Customer Satisfaction! 61
- 32. . Copyright 2012 COMMUNICATE! Roadmap! • Manage Business Resiliency and Risk ()! ! ! ! ! ! ! ! !! !! !! !! !! !! !! ! ! ! ! ! ! ! - Develop and Manage business Resilience ()! - Develop and Manage Regulatory Compliance ()! - Perform Integrated Risk Management ()! - Develop and Implement Security, Privacy, and Data Protection ! Controls ()! ! ! 63
- 33. . Copyright 2012 COMMUNICATE! ! ! ! Managing business resiliency and risk includes the processes required to enable firms to rapidly adapt and respond to any internal or external opportunity, demand, disruption, or threat; continue operations without significant impact to the business; and develop a more dynamic, strategic, and integrated approach to managing compliance obligations. ! ! Key performance indicators for this process group typically include:! ! ! - Number of IT FTEs for managing business resiliency and risk per $1 billion revenue! - Total cost of the process “manage business resiliency and risk” per $1,000 revenue! Manage Business Resiliency and Risk! 65
- 34. . Copyright 2012 COMMUNICATE! ! Manage Business Resiliency and Risk! ! Developing and managing regulatory compliance is defined as developing the regulatory compliance strategy, establishing regulatory compliance controls, and managing regulatory compliance remediation. Some of the tasks required to develop and manage regulatory compliance include instituting technology-based strategies for meeting regulatory requirements; establishing and maintaining compliance objectives and strategies for maintaining an audit-ready posture; assessing the ability of current policies, procedures, and architectures to meet compliance requirements; establishing compliance monitoring and reporting procedures; executing compliance management projects; testing compliance controls; and performing compliance audits and producing reports. ! ! ! ! - Develop the regulatory compliance strategy! - Establish regulatory compliance controls! - Manage regulatory compliance remediation! Develop and Manage Regulatory Compliance! 67
- 35. . Copyright 2012 COMMUNICATE! ! Manage Business Resiliency and Risk! ! Developing and implementing security, privacy, and data protection controls includes the establishment of information security, privacy, and data protection strategies and levels as well as the testing, evaluation, and implementation of information security, privacy, and data protection controls. ! ! ! - Establish information security, privacy, and data protection strategies and levels! - Test, evaluate, and implement information security and privacy and data protection controls! Develop and Implement Security, Privacy, and Data Protection Controls ! 69
- 36. . Copyright 2012 COMMUNICATE! Business Drivers & Processes! ! Manage information technology Manage the Business of Information Technology! Develop and Manage IT Customer Relationships Manage Business Resiliency and Risk Manage Enterprise Information ! ! ! Cost Effectiveness! Cycle Time! Develop the Information and Content Management Strategies Define the Enterprise Information Architecture Manage Information Resources Perform Enterprise Data and Content Management ! Develop and Manage Information Technology Solutions Deploy Information Technology Solutions Deliver and Support Information Technology Services Manage IT Knowledge ! ! ! Manage Enterprise Information! 71
- 37. . Copyright 2012 COMMUNICATE! ! Manage Enterprise Information! ! Developing information and content management strategies within the IT organization includes understanding information needs and the role of IT services in executing the business strategy, assessing the information and IT knowledge management implications of new technologies, and planning information and IT knowledge management actions and priorities. ! ! - Understand information and content management needs and the role of IT services for executing the business strategy! - Assess the information and content management implications of new technologies! - Identify and prioritize information and content management actions! ! ! Develop Information and Content Management Strategies! 73
- 38. . Copyright 2012 COMMUNICATE! ! Manage Enterprise Information! ! Managing information resources includes defining the enterprise information/data policies and standards as well as developing and implementing data and content administration.! ! ! - Define the enterprise information/data policies and standards! - Develop and implement data and content administration! Manage Information Resources! 75
- 39. . Copyright 2012 COMMUNICATE! Roadmap! • Develop and Manage IT Solutions ()! ! ! ! ! ! !! !! !! !! !! ! ! ! ! ! - Develop the IT Development Strategy ()! - Perform IT Services and Solutions Life Cycle Planning ()! - Develop and Maintain IT Services and Solutions Architecture ()! - Create IT Services and Solutions ()! - Maintain IT Services and Solutions ()! 77
- 40. . Copyright 2012 COMMUNICATE! ! ! ! Developing and managing information technology solutions involves producing, developing, and testing new, enhanced, and improved solutions; enabling services that meet all confirmed requirements; maintaining and managing solutions; supporting services to continue meeting all confirmed requirements; and sunsetting solutions/discontinuing services no longer needed.! ! Key performance indicators for this process group typically include:! ! ! ! - Number of IT FTEs for developing and maintaining IT solutions per $1 billion revenue! - Total cost of the process “develop and maintain information technology solutions” per $1,000 revenue. ! - Time to market (in months) for new or enhanced IT services! Develop and Manage IT Solutions! 79
- 41. . Copyright 2012 COMMUNICATE! Develop and Manage IT Solutions ! ! Performing IT services and solutions life cycle planning includes tasks to maintain the long-term viability of a family of services and solutions from “cradle to grave.” This includes ensuring that new solutions are created and new services enabled when needed and that existing services and solutions are properly repaired/enhanced or sunset/discontinued in an orderly fashion when no longer needed. ! ! ! ! - Plan development of new requirements! - Plan development of feature and functionality enhancement! - Develop life cycle plan for IT services and solutions! Perform IT Services and Solutions Life Cycle Planning ! 81
- 42. . Copyright 2012 COMMUNICATE! Develop and Manage IT Solutions! ! Creating IT services and solutions is defined as the installation of service and/or solution design while ensuring that all functional and non-functional requirements are met and that solutions comply with organizational standards. Tasks include understanding service or solution requirements, designing the service or solution, building or integrating components, testing the solution or service, and gaining customer acceptance and certification. ! ! ! ! ! ! ! - Understand confirmed requirements! - Design IT services and solutions! - Acquire/Develop IT service/solution components! - Train services and solutions resources! - Test IT services/solutions! - Confirm customer acceptance! Create IT Services and Solutions! 83
- 43. . Copyright 2012 COMMUNICATE! Roadmap! ! !! • Deploy Information Technology Services ()! ! - Develop the IT Deployment Strategy ()! ! ! !! !! ! ! - Plan and Implement Changes ()! - Plan and Manage Releases ()! 85
- 44. . Copyright 2012 COMMUNICATE! ! ! ! Deploying information technology solutions involves introducing new, enhanced, or improved functionality into the environment with minimal or no disruption to the services schedules; ensuring consideration of appropriate security and contractual constraints; and properly balancing business benefit with technical and business risk.! ! Key performance indicators for this process group typically include:! ! ! ! ! ! ! - Number of IT FTEs for deploying IT solutions per $1 billion revenue! - Total cost of the process “deploy IT solutions” per $1,000 revenue! - Percentage of unscheduled outages from change requests! - Percentage of unscheduled outages from release introductions ! - Average time in weeks to make a change to the production environment ! - Average time in weeks to deploy a new release into the production environment ! Deploy Information Technology Services! 87
- 45. . Copyright 2012 COMMUNICATE! Deploy Information Technology Services ! ! Planning and implementing changes includes all tasks necessary to administer and plan individual change requests (including accepting or rejecting the request), assessing the business and technical risks of changes, determining which individual changes can be performed simultaneously without increasing overall risk factors, and creating a master change schedule. Other tasks include requesting services, such as procurement and security, from other components to ensure component availability and obtainment of necessary security authorities. ! ! ! ! ! ! ! - Plan change deployment! - Communicate changes to stakeholders! - Administer change schedule! - Train impacted users! - Distribute and install change! - Verify change! Plan and Implement Changes ! 89
- 46. . Copyright 2012 COMMUNICATE! Roadmap! • Deliver and Support IT Services ()! ! ! ! ! ! !! !! !! !! !! ! ! ! ! ! - Develop the IT Services and Solutions Delivery Strategy ()! - Develop the IT Support Strategy ()! - Manage IT Infrastructure Resources ()! - Manage IT Infrastructure Operations ()! - Support IT Services and Solutions ()! 91
- 47. . Copyright 2012 COMMUNICATE! ! ! ! Delivering and supporting information technology services involves delivering IT services and solutions within the budget provided; meeting service commitments as measured by customer-defined service criteria; and achieving customer satisfaction targets.! ! Key performance indicators for this process group typically include:! ! ! ! - Number of IT FTEs for developing and maintaining IT solutions per $1 billion revenue! - Total cost of the process “deliver and support IT services” per $1,000 revenue! - Average time (in hours) to resolve a service commitment disruption! Deliver and Support IT Services! 93
- 48. . Copyright 2012 COMMUNICATE! ! Deliver and Support IT Services! ! To develop the IT support strategy requires defining the organizational approach to delivering key enabling services and assisting in the use of information technology. This strategy would address help desk activities, desk-side support, and third- level technical support. Tasks include coordination of vendor support and evaluation of sourcing alternatives.! ! ! - Establish sourcing strategy for IT support! - Define IT support services! Develop the IT Support Strategy! 95
- 49. . Copyright 2012 COMMUNICATE! ! Deliver and Support IT Services! ! Managing IT infrastructure operations consists of activities required to manage the organizational workload and operation of physical assets, irrespective of their physical location. This includes providing and executing the requested services, preparing and handling customer input and data, managing security requests, and releasing resources employed in the delivery of the requested service and subsequently returning them to the resource pool. ! ! ! - Deliver IT services and solutions! - Perform IT operations support services! Manage IT Infrastructure Operations! 97
- 50. . Copyright 2012 COMMUNICATE! Roadmap! • Manage IT Knowledge ()! ! ! ! !! !! !! ! ! ! - Develop the IT Knowledge Management Strategy ()! - Develop and Maintain IT Knowledge Map ()! - Manage the IT Knowledge Life Cycle ()! 99
- 51. . Copyright 2012 COMMUNICATE! ! ! ! Managing IT knowledge within an enterprise includes managing knowledge related to the industry and business of the enterprise served by IT; managing knowledge of the important business processes and business functions supported by the services and solutions developed and maintained by IT; managing knowledge of the enterpriseʼs information, application, and technology infrastructure architectures and of the services and solutions provided; managing knowledge of processes and techniques for developing, maintaining, and delivering services and solutions; and managing knowledge of the current and emerging technologies underlying the services and solutions provided. The goals of managing IT knowledge are to determine the knowledge requirements of the IT function; to establish objectives and priorities for knowledge within IT that are aligned with IT strategies and priorities; to establish knowledge management policy for the IT function; and to monitor, analyze, and report on the use and management of knowledge by IT resources.! ! Key performance indicators for this process group typically include:! ! ! - Number of IT FTEs for managing IT knowledge per $1 billion revenue! - Total cost of the process “manage IT knowledge” per $1,000 revenue! Manage IT Knowledge! 101
- 52. . Copyright 2012 COMMUNICATE! Manage IT Knowledge! ! Developing and maintaining the IT knowledge map includes defining knowledge elements, logical relationships and constraints, and currency rules; identifying IT knowledge sources and repositories; identifying IT knowledge-sharing opportunities; and defining IT knowledge processes and approaches. ! ! ! ! ! - Define knowledge elements, logical relationships and constraints, and currency rules! - Identify IT knowledge sources and repositories! - Identify IT knowledge-sharing opportunities! - Define IT knowledge processes and approaches! Develop and Maintain IT Knowledge Map! 103
- 53. . Copyright 2012 COMMUNICATE! Cost out the Plan (Budget)! 105
- 54. Transform! 107 . Copyright 2012 COMMUNICATE!
- 55. . Copyright 2012 COMMUNICATE! ! Effective IT Performance Management! ! Effective IT Performance Management: enables the organisation to execute and deliver successful business strategy to set direction (vision). ! ! To execute strategic intent IT need to deliver Performance Management defined as Process based Enterprise Architecture to Interpret, model and articulate the business strategy from a process perspective where business objectives are levered by IT. ! ! Objective: ! - ! !! ! ! To evolve from a provider of IT to the designer of process that will support strategic intent to set objectives for the business levered by IT. ! ! Deliver effective Enterprise Portfolio Management with Process based IT governance solutions that focus on business objectives and on how to execute business strategy that levers formulated operating processes with best in class IT solutions. ! ! ! !! ! -! !! ! ! !! ! ! ! Facilitated by:! !! ! ! !! ! ! !! ! ! ! ! A Stakeholder Strategy Map in order to formalise stakeholder outcomes to deliver value for all parties (partnership) and a The Collaboration Theme Scorecard to set process objectives & Identify : levers for joint actions and wins, metrics and initiatives on a short, middle & long term basis.! “Canvas” the Business (IT) Vision! 109
- 56. . Copyright 2012 COMMUNICATE! Map Strategic Themes! 1. 2. 3. 4. Financial Perspective! Customer Perspective! Process Perspective! Learning & Growth Perspective! Create a High Performance Culture! ! ! !! !! ! ! ! ! Business (IT) Tactics! 111
- 57. . Copyright 2012 COMMUNICATE! ! ! The Stakeholder Strategy Map: Formalises stakeholder outcomes to deliver value.! ! ! Stakeholder Strategy Roadmap:! Objectives: ! !! ! !! ! Which drives! ! !! ! !! ! That deliver! ! !! ! !! ! Executes! ! !! ! !! ! ! !! ! - Formalise stakeholder ! outcomes: To deliver value for all parties (partnership),! - Customer value: For effective and satisfied end users,! - Business processes: Speed, process innovation and growth,! - Employees and organisation: Collaboration that deliver strategy ! execution.! ! !! ! ! Captured in a Strategy Map! Managing Alliances with the Balanced Scorecard, HBR 2010 / 01: P 114 - 120! 113
- 58. . Copyright 2012 COMMUNICATE! ! ! The Collaboration Theme Scorecard: Sets process objectives, Identifies : levers for joint actions and wins, metrics and initiatives on a short, middle & long term basis.! ! ! Collaboration Theme Scorecard:! Objectives: ! ! !! ! !! ! !! ! - Set process objectives,- Identify levers ! for joint actions and wins,- Identify metrics, Identify initiatives on a short, middle long term basis.! Levers:! !! !! !! ! ! ! ! - Joint: Steering committee, development committee, project teams, cross functional teams, process improvement teams, functional improvement teams.! ! ! ! ! ! ! !! !! Collaboration Theme Scorecard! Managing Alliances with the Balanced Scorecard, HBR 2010 / 01: P 114 - 120! 115
- 59. . Copyright 2012 COMMUNICATE! At the end of the day Business Executives take the decision to out / cloud source when:! • • • • • IT is not perceived to understand stakeholder expectations,! IT is not perceived to contribute to business objectives,! IT is not perceived to deliver value to cost, ! IT is not perceived to deliver services to business needs,! The IT department is unable to deliver services in a time to market perspective,! • IT propose an effective service portfolio that correspond to Demand and Cost drivers ! Deliver IT services to business needs! 117
- 60. . Copyright 2012 COMMUNICATE! As the IT department delivers effective IT Services and innovative technology solutions to improve competitiveness, demonstrated and articulated in:! • An IT Business Model “This is how we deliver IT services to the business”! • and a Business IT Value proposition This is how we support business objectives with services in a time to market perspective” ! ! ! and provides competitive leverage! 119
- 61. . Copyright 2012 COMMUNICATE! • • • • • • Build an effective IT Delivery Model ! Leverage Business Strategy execution with IT! Build an IT Service Strategy leveraged by ITIL V2 & 3 Design, Build, Run ! Logics for IT Sourcing (Internal, Shared service center, Out, Cloud) ! Get your cloud strategy right ! How to build a CIO Office ! “Canvassed” in a Business (IT) Strategy Canvas:! • “Canvassed” Business Strategy and Architecture: Business Vision, Architecture (Articulate, Deliver) ! • “Canvassed” IT Strategy: IT Vision ! • “Canvassed” IT Strategy: IT Baseline, Road Map ! • “Canvassed” IT Architecture: Design, Build, Transform ! IT Baseline, Road Map! 121
- 62. . Copyright 2012 COMMUNICATE! The material in this presentation is derived from identified “best in class practise” used by some of the worlds largest groups (Fortune 100 and 1000) and top performers within the IT domain. This walkthrough is a part of a set of reports proposed to provide pragmatic guidance on how to develop and execute your IT Strategy to support the Business Strategy and Business Objectives. Reference! 123
- 63. . Copyright 2012 COMMUNICATE! We work with a number of large French and International groups on the Business IT roadmap; that is how do we (as CIO, IT Department) support business objectives and processes leveraged by IT and an effective IT Services strategy.! .COMMUNICATE! 125
- 64. . Copyright 2012 COMMUNICATE! Martin Palmgren, EVP .COMMUNICATE – Deliver Business Value with IT / martin.palmgren@pscommunicate.com (mail)! Deliver Business Value with IT (the book) https://www.smashwords.com/books/view/290604 (the blog) http://deliverbusinessvaluewithit.wordpress.com /! CONTACT! 127