This presentation shows how to use Microsoft Word and Outlook to send Mail Merge emails

2. 1
This presentation assumes that your
Microsoft Word is linked to Microsoft
Outlook and has been configured to
send email messages.
2 You also need to create and save a list
of recipients in Microsoft Excel with the
headings Firstname, Lastname and
Email address before you start.

3. Click on
Mailings

4. 1
Click on ‘Start
Mail Merge’
2 Click on ‘Step
by Step…’

5. Click on
‘E-mail…’ 1
Click on 2
‘Next…’

6. Make sure you have
previously saved your
recipients in an Excel file
with Firstname, Lastname
and email address
Select
recipients

7. Browse for your
list on your
computer

8. Click on your list
and then choose
‘Open’
1
2

9. A box comes up.
Choose ‘OK’.

10. Write your letter
1
Click ‘Add 2
greeting’

11. Make your
choices about
layout

12. Check the greeting line is there
and correct spelling and
grammar.

13. 1
Preview letters
and see if all are
there
2
Choose
‘Complete the
merge’

14. Look at the
names and see if
they are okay

15. Finish the merge
and press ‘Send’

16. Add the subject 1
line and press
‘OK’
2

17. Check your Outbox in
Outlook to make sure they
have gone, and sit back and
relax!