FIAT/IFTA World Conference 16-10-12 Varra Jean

1. FIAT/IFTA conference 2016 Warsaw -Poland
WELCOME TO
KEPT-DISCARDED
MAIN ENTRANCE
Follow the line
Introduction

2. Content
and stakes
Once digitized, what must we do with the original carriers? Can we discard
them? Under what conditions? How long must we keep them? …
Sorting, destroying, discarding, eliminating… are words which still frighten
A more and more shared issue.
Once analog media is digitized, archive departments must face a growing
pressure urging them to discard their analog or digital original media
essentially for economical reasons.
The skepticism about digital for long term preservation, its quality, reliability
is progressively disappearing and is more and more admitted as a solution.
Recently , in some countries legislation starts mentioning “the possibility to
destroy originals provided a true and faithful transfer to digital”
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3. Objective
and
content of
the
workshop
To propose and discuss a decision making frame work
to address confidently and reasonably this issue.
Introduction
Jean Varra-Ina
Finding solutions for long-term preservation of the audio-visual
heritage: standards and expectations of heritage institutions vs.
business reality of a public service broadcaster
Christoph Stuehn, Memoriav; Theo Mäusli, SRG SSR
What to do with audiovisual carriers after their digitization? Proposal
of a five-step decision making framework.
- Brecht Declercq-VIAA
Setting a sorting and discarding project- A practical methodology
Jean Varra-Ina
Debates with participants
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4. The
sorting
and
discarding
function
Selecting media for long term preservation (and therefore
discarding part of them) is a fully-fledged activity and
responsibility of Archives. It is an act of good management!
When managing audiovisual archives, selecting materials occurs
at different times of the whole archiving process: during
collecting, when storing, when digitizing and of course when
discarding.
However, the discarding of audiovisual media is a non-reversible
action which supposes to take some precautions and to respect
prerequisites and guidelines
So it is important to build a consistent, effective and clear policy.
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5. Why
selecting
for
discarding?
The definitive obsolescence of the playback means
To save space and to optimize the storage facilities
To reduce preservation costs of the physical items
The level of degradation of the media
The potential risk of contamination of healthy collections
by degraded media
The potential health risk due to degraded media (Vinegar
syndrome for instance)
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6. Approach1Decide for an
accurate
selection on a
case-by-case
or material by
material,
basis.
Approach2
Decide for a
massive
destruction
once media is
digitized
Approach3
Decide for an
informed and
balanced
policy
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