E-pos Accounting Software System at "Meena Bazaar".

1. Report On
An Overview of ELECTRONIC POINT OF SALE (EPOS) accounting software
system of Meena Bazar.
Independent University, Bangladesh
Submitted to
Abu Bakar Emran Salah-Uddin
School of Business
Independent University, Bangladesh
Submitted by
Farabi Ahmed
ID: 121-121-8
Date of Submission: 15th July, 2014

2. Letter of Transmittal
15th
July,2014.
Emran Salah-Uddin
Faculty Member of School of Business,
Independent University Bangladesh.
Subject: Submission of group project on Accounting Information System of Meena Bazar.
Dear Sir,
We are very grateful to you for the fact that you assigned us such a topic to work-on that has
increased our knowledge and idea about the subject matter. Moreover, we found our study very
interesting because in this project we dealt with the Accounting Information System (EPOS) of
Meena Bazar and get to know many important issues related to our course. The course content
incorporates most important aspects of business environment thus making clear understanding of
business and implications of theories and models of management in business
We are happy that we have been able to submit the report before deadline. Although we were
under pressure when we did the study, but we always enjoyed working on this topic. It gave us
pleasure and created interest to do further study on topics like this.
We hope you would like the project work and appreciate the way we have described it as we had
put our best efforts to prepare the report.
Yours sincerely,
Name: ID:

3. Acknowledgement
We would like to thank our course Instructor, name of the faculty, for giving us time and for
providing us with all kinds of support by suggesting us about accumulating and completing the
report. We would also like to thank him for assigning us such a topic that has helped us to
enhance our knowledge in a truly unique way.
Our heartiest thanks goes to Special thanks to the Meena Bazar authority for their infarctions
which helped me a lot to be successful in making the report and special thanks to Iftekhar
Ahmed, who possess excellent knowledge regarding this topic and helped us in explaining
certain things wherever we got stuck. Without all of their cooperation and support it might not
have been possible for us to complete the project.

4. Executive Summary
Meena Bazar is a new dimensional superstore in Bangladesh. Although there are some
established superstore here but Meena Bazar is formed differently to this country with new ideas.
Others superstore is situated in the famous areas in the city and there product price is very high,
so that general people cannot buy their daily products from there. But Meena Bazar is growing
rapidly and establishing their super shop every area of the city even the whole country. In every
area they are establishing there showroom because they want to reach all of the people in the
country. There product price is similar to the open market and they provide fresh to their
customers. As a new superstore Meena Bazar is facing some problem although they are trying to
overcome it.
Retailing industry in Bangladesh is fragmented and undeveloped. But several Technologies have
been implemented in this growing industry. Accounting Information System became the most
important one. Without AIS we can’t think to start up a business in this industry. Different retail
stores like: Agora, Shopno, Kingshuk,M-Mart, etc in Bangladesh uses different types of AIS
software. Meena Bazar is one of them.
Meena Bazar Super shop is to achieve the leading position in superstore business of the country
through excellence product and service with affordable price by implementing proper
information technology.
Accounting Information systems can be used widely in the super shop for distribution of goods.
Computer systems are used in a variety of ways in the large super shop, from stock control to
maintaining temperatures in fridges and freezers for better organization of their business. In this
section we will look in more detail at these systems in Meena Bazar super shop.Meena Bazar
also use accounting information system software called ELECTRONIC POINT OF SALE
(EPOS) for their daily operations.

5. Table of Content
 What do you mean by accounting information system? 01
 Feature of the software 02
 Impact on business 02
 Technical requirement 02
 Technical advantage 03
 By this software show us….
A. Order processing System 03-05
B. Inventory Management System 05-06
C. Accounting payable system 06
 Challenges of Implementation 06
 Conclusion 06
 Bibliography 07
 Appendix 08-10

6. Introduction:
Retailing industry in Bangladesh is fragmented and undeveloped. Even compared to its South
Asian counterparts, Bangladesh is behind in terms of development, structure and organization.
However, the last several years has witnessed dramatic changes. This is due to the effects of
globalization, economic and trade liberalization, changing patterns of consumers’ shopping
behavior, substantial increase of middle class consumers and the government’s liberal attitude
towards foreign imported food products and growth of organized superstores. Several
Technologies have been implemented in this growing industry. Accounting Information System
became the most important one. Without AIS we can’t think to start up a business in this
industry. Different retail stores like: Agora, Shopno, Kingshuk, M-Mart, etc. In Bangladesh uses
different types of AIS software. Meena Bazar is one of them.
Meena Bazar is a well-developed super shop in Dhaka City. It is a retailer of the daily goods
includes all the fast moving consumer goods like household, groceries, stationeries and
cosmetics, etc. It offers clean and friendly environment with a wide range of quality products at
affordable prices and it has become the primary channel for distribution of foods and other
household effects on the consumers. . Before we are going to discuss about AIS software we
have to know a little bit about AIS:
Accounting Information System is typically a computer-based and it is used for storing,
collecting, and analyzing a company's financial and accounting data. Accounting information
systems are generally used by executives to make decisions, develop company strategies, and
generate reports for shareholders, internal personnel, and regulatory agencies. Accounting
information systems also streamline accounting cycles and reduce the incidence of accounting
errors. (http://www.investorwords.com/16179/accounting_information_system_AIS)
Mission Statement of Meena Bazar:
The mission of Meena Bazar Super shop is to achieve the leading position in superstore business
of the country through excellence product and service with affordable price by implementing
proper information technology.
AIS infrastructure of Meena Bazar

7. Accounting Information systems can be used widely in the super shop for distribution of goods.
Computer systems are used in a variety of ways in the large super shop, from stock control to
maintaining temperatures in fridges and freezers for better organization of their business. In this
section we will look in more detail at these systems in Meena Bazar super shop. Meena Bazar
also use accounting information system software called ELECTRONIC POINT OF SALE
(EPOS) for their daily operations.
Feature of the software:
The system contains multiple features essential to Warehouse Management, including an
adaptable workflow engine to allow for process improvement and simple customization without
the need for expensive system modifications. The rules engine can be customized to fit each
client's individual needs. EPOS brings to control to a warehouse environment, and provides
businesses with absolute visibility into the distribution processes. The billing module can create
charge types for each client and automate the billing process while reducing monthly office work
and administrative tasks. This feature in particular is a great fit for large businesses serving
several clients at once. RF/Barcode scanning equipment helps track items within the warehouse,
resulting in maximum efficiency and organization.
Impact on business:
EPOS can track, store, and analyze a multitude of different data types - products, inventory,
sales analyses, multiple store locations, inventory, staff performance and present this information
in real-time to management, so it's a great option for owners with more than one location looking
to grow.
Technical requirement:
To implement ELECTRONIC POINT OF SALE (EPOS) till, the super shop needs some
technologies. This EPOS till comprises; a set of scales, a printer, a credit /debit card reader and
a till drawer,· a keyboard, a digital display,· a scanner which reads bar codes, Each till also has
its own base to which all of the above is attached. It is the base unit which is connected by cables
to the branch computer in the super shop's system office.
Technical advantage

8. EPOS Software is an all-in-one retail management system for shops, super stores and
departmental stores. It has integrated professional accounting module with easy to maintain
inventory module. Sales screen is optimized to generate invoice and apply various actions e.g.
hold, recall bill / last item, save and print, print old invoices etc. quickly. Feature of auto save
item in bill is also there that save the entry within a second after scanning barcode, selection of
item is not just limited to scan through barcode scanner, you can write barcode manually or write
starting or containing 3 character in item name or open complete item list to select specific item
in bill. All the barcode scanners and many popular types of barcode are acceptable within
software. All the standard EPOS Hardware including Barcode Printer, Label Printer, Cash
Drawer, Touch Screen Monitor etc. can be used with EPOS Software.
How does it work?
D. Order processing System
Meena bazar use ELECTRONIC POINT OF SALE (EPOS) till to develop strategic information
system in their business process. Each product to be sold must have an identifying code number
which is different from that of every other product. Different sizes of the same product even need
different code numbers. These code numbers are printed onto the labels or packaging of the
product in the form of bars codes.
Figure :01
Barcodes are made up of a set of black lines and white spaces. Look at the bar code. We can see
that it is split into two halves, and each half is contained within two thin black stripes.

9. Figure :02
The diagram shows the pattern of lines for each digit on the bar code. Notice that the pattern for
a digit on the right hand half of a bar code is the opposite of the one on the left hand half. Many
bar codes today use the European Article Number or EAN. This is a thirteen digit number which
can be used to uniquely identify a product. Using the bar code shown as an example:
a) The first 2 digits represent the country from which the company producing the
product comes.
b) The next five digits represent the company which produced the product.
c) The following five digits represent the product.
d) The last number is a check digit. This is used to make sure the bar code has been
read correctly.
The bar codes on products are read by the EPOS tills at the checkouts. This is achieved by using
a scanner, which sends out infra-red laser beams via a set of mirrors, enabling the bar code to be
read at most angles.
When an item is passed over the scanner, the black and white parts of the code are detected by
the laser, as the black parts reflect very little light whilst the white parts reflect most of the light.
This is converted into electrical pulses which are sent along the cables to the branch computer.
The branch computer then searches its stock file for the product matching the EAN number.
When this record is located the price and description of the product is extracted and sent back to
the EPOS till at the checkout which then shows this item and price on the digital display, prints
them on a receipt and adds the price to the total. At the same time, the branch computer records
that one of this item has been sold. We will look at how this is used for stock control on other
pages.

10. When a bar code has been correctly scanned, the scanner emits a bleep. If no such sound is
made, the item can be passed over the scanner again until it has been correctly read. The
keyboard is used to enter codes of products that will not scan, for example reduced price items.
The scales at the EPOS till are also linked up to the branch computer. All loose fruit and
vegetables are weighed at the checkout. Each product has a code number which, when typed in at
the keyboard, gives the customer a description of the product on the receipt along with the
weight and price of the purchase. The weight of the product is also deducted from the stock file.
As well as printing an itemized receipt, the printer attached to the EPOS till can also print the
name of the super shop, the date and the amount owing on check and debit / credit card vouchers.
This lessens the chance of mistakes as well as minimizing the amount of time a customer has to
spend at the checkout.
Not every customer pays by cash or cheque though. Many now opt to pay by a debit card such as
Switch or Delta. In these cases the customer’s card is swiped through the card reader which reads
the information (such as the account number and date of expiry) held on the magnetic strip on
the back of the card.
The latest in store development has been the arrival of smart card readers at the EPOS. A debit
card with a smart chip is placed in the reader and the customer then enters their PIN to authorize
the money being taken out of their account.
This is much more secure than signing a docket as it cannot be forged This information is then
added to the details of how much the customer has spent and, after checking that sufficient funds
are present, used to transfer this amount from the customer’s bank account to that of the super
shop. This process is called ELECTRONIC FUNDS TRANSFER and works even if the super
shop's bank is different from that of the customer.
E. Inventory Management System:
The inventory management in this system is very powerful, offering users multiple units of
measure to track for each product in each stock location. Inventory module is also not limited
just to record sale and print invoice, it also offers recording purchases, purchase and sale returns
and in return it provides you bundle of reports e.g. Sale / Purchase / Return Reports, Sales /
Purchases Summary. It has a unique feature for manufacturers / producer to re-pack or bundle
the items as deal, to exactly maintain inventory of both source and final products exactly. Stock
Requisition Report will free you from out-of-stock tension and Stock Ledger, Stock Report, Item

11. wise P/L and Bill wise P/L reports will surely provide you in-depth analyses to examine and
enhance your purchases and sales strategies. The customer handling allows retailers to collect
some basic information right at the point of sale for quick registration, then emails the buyer a
link so that they can navigate to the store's e-commerce site to complete their profile. They can
then view their purchase history for online and offline sales and it's a natural way to introduce
store customers to the website.
F. Accounting payable system:
Accounting module is simply easiest, even non-accountant can maintain accounts like a
professional. Accounting module has almost all the reports needed by an accounting to run
business accurately and company owner to analyze business performance. Some major
accounting reports includes Vouchers Register, Vouchers Printout, Cash / Bank Book, Account
Ledger, Accounts Receivable / Payable with Bill and Day wise Aging, Trial Balance 2 & 6
Columns, Auto Calculated Net P/L and Balance Sheet.
Challenges of Implementation
Meena Bazar had to face some difficulties at different stages of implementation. People who
were more familiar with the traditional system of retail business management, but it would be
mostly technology adverse and showed disbelief about automation. Many products would be
already ordered from suppliers, many verbally, even before the consumption of the solution and
therefore there were problems with initial understanding of orders versus supplies. Most of the
customer of our target market is not familiar with the system, they can not accept positively.
Another challenge is the maintenance cost of the system would be very high.
CONCLUSION
Mena bazaar Super shop would be more developed by implementing Information technology. It
has planned to extend their business by building some other store in various locations in the
country and start internet shopping which allow customer to shop over the Internet, this has
allowed them access to different markets i.e. Every store show should be technologically
advanced to ensure quality and fast service for the people who do not have transport to get to the
store.

12. Bibliography & References
1. www.wikipedia.com
2. www.meenabazar-bd.com
3. www.bdtradeinfo.com/yellowpages…711
4. www.bdyellowbook.com/catalog/Shopping…info11426
5. bangladeshcorporate.blogspot.com
6. www.velki.com/email.asp?id=8438…20Market
7. www.jalshaghar.com/previous_events05
8. www.bangladesh.com/shopping
9. www.webbangladesh.com
10. www.sciencedirect.com/science/journal
11.The Daily Star

13. Appendix

14. Cost Analysis
The super shop need several computers with EPOS which are located in a room known as the
system office and form the super shop own Local Area Network. The total cost of developing
own Local Area Network by implementing EPOS System in the Superstore would be About Tk
5,200,000.
Benefits
Some of the major benefits of using Information Technology in super shops can be broken down
into two sections, the benefits to the customer and the benefits to the super shop and its
management. It must be remembered that changes and improvements come about over a period
of time, for instance, while the introduction of Information Technology may save the super shop
chain money eventually, it requires a good deal of investment, both in terms of resources and
training, initially and throughout its development.
To the customer
 Special offers.
 Benefits to the super shop passed on in the way of lower prices or increased customer
services.
 Various methods of payment.
 Chilled or frozen food kept at the correct temperature.
 Faster and more efficient checkout services.
 Itemized till receipts.
 Products more tailored to their needs.
 Fresher goods due to low stock levels held by super shops.
To the super shop and its management
 Ability to monitor the performance of checkout staff.
 Shelf pricing more cost effective than labels on products.
 Ability to use electronic funds transfer improves cash flow.
 Effective management of chilled and frozen goods.
 Efficient stock control, less chance of goods being out of stock.
 More efficient checkouts, less chance of errors by staff.

15.  Ability to use sales forecasts and 'profiles', leading to more efficient use of shelf
space.
 Little warehouse space required in each super shop due to distribution system
The End