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Evergreen Profit News Update
The Freedom of an Empty Inbox, some FAQs and Saving Time
Hi, this is Justin Meadows with another website news update. This update covers managing
your inbox and how you can save hours of your day by just cutting out those unnecessary
emails, why you should be using Gmail which is a fantastic email service for most
businesses. It also covers how you can use your website to eliminate some of those
questions that you face on a daily basis that take much of your time every week.
It is important to clear your inbox
You have to learn to manage your inbox. You get tons of emails every day. Some are
important that you have to read them and act on them immediately especially when it
concerns your business. There are other emails that you can forgo reading but need them
just as well for reference in the future.
Using a filter on these emails can be effective
ways to weed out those that are not a priority An email filter can be an
but still have them in your email system. With effective way to weed out
an email filter, what are left on the inbox are
emails that are not
the most important ones that need attention.
priorities
A filter will allow the automatic saving of an
email based on sender, subject or even a specific word or words to a created folder. This
will un-clutter the inbox and what is left would be emails that you need to focus on. An
example would be emails from a certain supplier. When you set up a filter and a rule based
on the supplier’s email address, the email will be saved to the folder created for that
supplier. You will know that the supplier has an email for you immediately. No more need to
scroll the inbox email list. When you know that the supplier email is a product
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announcement only then you can just leave it for later and attend to more important emails
such as customer questions or inquiries.
Use an auto-archive for emails
Gmail provides the best solution when you want an email system that allows you to
organize your mails. They really do very well with labels so that you can apply labels to
certain emails. They have a very efficient rule setting system that can automatically archive
emails that have particular labels. You could also do this with folders on Apple Mail and
various other ways with different email software.
Automatic forward and archiving
When you get invoices and receipts, you can archive them into folders and check at a later
date. If you have an Accounting section, you can
set a rule to have these emails forwarded to the Automatic forwarding and
section for record keeping or action. This will free archiving of emails can free
your inbox as well as free your time manually
much of your time
forwarding them. Setting up a rule for words on
the email like “invoice” or “receipt” is not a very
tedious thing to do.
Social media notifications or subscriptions from suppliers can also be filtered to free your
inbox. By placing these emails on the appropriate folder, you are sure that there will be no
need to search for them at a later time.
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Only critical business emails in the inbox
Emails that do not need to be acted upon immediately can be archived. The key here is for
you to see those important, business-related emails at once and that could be acted upon at
the soonest possible time.
The key is to see important,
What you want to do is reach a point where only
emails coming into your inbox are the ones that
business-related emails in
will help you grow your business. Things like the inbox immediately for
customer requests, customer questions and proper action
orders and things that are necessary for you to
keep the business growing. You want to have everything else being archived for later. Or,
you can simply unsubscribe from the emails that you don’t need and make sure they don’t
get those coming from your inbox at all.
Setting up is worth it
Setting up may take some minutes and fine tuning is needed until the system will run
smoothly. Your time spent configuring the filter will be worth it because this will save you
time every day for the rest of the year. This is a good practice and a return on investment in
terms of time.
Why Gmail is the preferred email service
There are some reasons why Gmail is recommended to most businesses:
1. Cloud Service
This means that the emails are not saved on your PC or laptop but on their servers.
You can get online from any place in the
world and when you access Gmail, the Gmail has a more effective
emails will all be there. This can be done
feature than other email
even on your phone while travelling or
from home when there is something services
urgent.
If your computer dies, it means that you don’t lose your emails at the same time.
You simply need to get a new computer, open up the internet and all your emails are
there. So you never lose those emails and sometimes it is very important to keep all
those emails.
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2. Google Docs – Now Google Drive
Gmail is part of Google Docs which has Gmail has a great spam
recently been renamed as Google Google Docs allow you to
filter so the inbox does not
Drive. This is a virtual drive where share files all at the same
documents and spreadsheets can be get cluttered with
time
saved and shared with others. The unnecessary emails
Cloud Service will allow you to see
pertinent files wherever you are and
manage them as well.
This is great if you have several computers where you have several employees
working on the same document. It’s live and they can work on it and it gets
automatically updated so there’s never going to be issues with who saved what.
3. Spam Filter
The other thing that is great with Gmail is that they have fantastic spam filter. I get
very little spam coming into my inbox and then they also have the ability to add
different labels to different invoices and this can be done automatically using rules.
So you can have all emails from certain suppliers or certain people getting
automatically labelled with a certain label which archives it into a folder. Or you can
have them automatically forwarded on to someone else. So using these filters and
rules is really very powerful way to keep your inbox clear.
4. Search Your Own Emails
Because Gmail is part of the Google system, it has a very efficient search facility. You
can search for an email based on sender, subject or a word or group of words. The
email system will return a list of all emails that have the search category.
How your website can help save time
Your website can help to save hours from answering emails from customers over and over
again. It is important to have a Frequently Answered Questions page so that customers can
check the entries and can find answers. One other method is to add answers or more
information on the parked pages or service pages of the website.
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For very important questions that are in need Comparison charts allow
of attention, place them on a section on the customers to see the
homepage. Make sure that when people land products and services that
on your website these burning questions, the
most important ones are answered suits their needs
immediately.
So have a think about the kind of questions that you get coming up time and time every
week or every month. And make notes as you go and just add the answers to those
questions unto the website. Make sure that your website is structured so that these
questions are answered easily and people don’t need to get on the phone and waste your
time.
Comparison charts are also effective time-saving means. The comparison chart will allow
people to see which of your product and services the best solution is for them which again
cuts down the time of them phoning you up and asking you and finding out what’s the best
solution. They can find out for themselves just by looking at the website.
Free Consultation and Website Audit
I hope you have gotten a lot of value out of our website news training. I would like to offer
you a free ½ hour consultation and website audit. To make sure you get the most out of
your online marketing.
We have worked with hundreds of businesses in
a range of industries and can help put you on Have an FAQ page so
the right track. There is no obligation to buy
customers can easily find
anything, we simply want to help you out and
make sure you are making the right choices. answers to their questions
Give me a call on 1300 33 77 14 and I will help put you on the right track.
So that you can build yourself as a leader in your market, get more sales from your website
and rise above your competition in the search engines.
Cheers
Justin Meadows
Online Marketing Strategist
Evergreen Profit
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