Automate Invoice Processing for e-Business users and PeopleSoft users . Gain proven benefits from the implementation of "Scan to archive" or "Scan to process" using Oracle WebCenter Imaging. As part of the Oracle Red Stack, WebCenter Imaging provides the ability to capture invoices from paper, email or watched folders. The sophisticated data extraction capabilities enable a "template - less" set of rules to identify details on the documents. Images of the documents and the extracted data are stored in the secure, high volume repository of WebCenter Content. Where processing is implemented for delivery confirmation, and approvals, the workflow is implemented with Oracle BPM and the invoices are automatically entered into Oracle e-Business Suite or Oracle PeopleSoft, so viewing is in-context for accounts payable staff. As with any modern workflow process, managers can view and approve directly from their smart phone or tablet device. The integration with Oracle Business Activity Monitoring (BAM) and Oracle Business Intelligence Enterprise Edition (OBIEE) means that the status of the invoice handling can be effectively monitored and reported upon in order to achieve the highest levels of compliance.

1. Automate Invoice Processing for e-Business users and PeopleSoft users
Difference between “Scan to archive” and “Scan to process”
Where are the benefits?
Ether Solutions are an Oracle Gold Partner
WebCenter Specialists
Delivering functionality to create efficient activity for all users
All trademarks acknowledged
Automate Invoice Processing
www.ether-solutions.co.uk 0845 643 44101

2. Who are Ether Solutions?
The Enterprise Portal, Document
Management, Content Management
and Document Scanning Specialists for
the UK
www.ether-solutions.co.uk 0845 643 44102

3. Scan to archive – Invoice repository
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After processing and payment - Archive
Single source of information
Security controls access
Cheap storage of Invoice images
Search and find selections of invoices
Simple back-up for business
contingency (“Remember the floods”)
Scan
Extract Index
Values
Store images
and index
values

4. Scan to process
Automation of Invoice Processing
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Scan to capture document images
Extract index values
Validate the extracted values
Process based on values e.g. Matching PO
Capture – starts process
Potential for Straight through processing – “Touch-
less”
Focus on exceptions
Workflow for delivery
confirmation, approval, escalation….
Integration into Oracle applications
(e-Business and PeopleSoft) gives viewing
in-context
Scan
Extract Index
Values
Store images
and index
values

5. Oracle “Red Stack”
The big picture for automation
www.ether-solutions.co.uk 0845 643 44105
ORACLE WEBLOGIC SERVER
WEBCENTER CONTENT
WEBCENTER IMAGING
WEBCENTER
CAPTURE&
FORMS
RECOGNITION
APPLICATION ADAPTERS FOR WEBCENTER
ORACLEBPM
CUSTOM
APPLICATIONS
PORTALS /
WEB

6. Where are the benefits?
www.ether-solutions.co.uk 0845 643 44106
Benefits List Scan to
Archive
Scan to
Process
Decrease storage costs Yes Yes
Improve “Find” performance Yes Yes
Improve “Status” visibility Yes Yes
Access image from within application No Yes
Streamline workflow of approvals No Yes
Minimise “Keying” of data / Reduce Errors Yes Yes
Drive transaction activity No Yes

7. WebCenter Imaging
Complete, Integrated & Open
Capture from paper documents, emails, faxes and “Watched Folders”
with Oracle Document Capture
Recognition and extraction of data using “Template – less” rules with
Oracle Forms Recognition
Secure, high volume storage with Oracle WebCenter Content
Create PO Matching and approval processing with Oracle Business
Process Management (BPM)
Integrate with Accounts Payable functions for in-context access to
document images in Oracle e-Business and Oracle PeopleSoft
Gain visibility on the status of the overall process with Oracle Business
Activity Monitoring (BAM) and reporting capabilities with OBIEE
www.ether-solutions.co.uk 0845 643 44107

8. Automated Invoice Processing
Features
No manual data entry to Accounts Payable system
Invoice Header and Line Item – data extraction
PO matching – 2 way / 3 way
Opportunity for “Straight through processing”
Manual effort focussed on exceptions – “Key from image”
Consistently applied approval workflows with audit trail
Enables the use of annotation and redaction mark-up
Perform workflow actions from smart phones and tablets
Support for multi-currency and multi-language
www.ether-solutions.co.uk 0845 643 44108

9. Automated Invoice Processing
Who will use it?
Benefits could apply to any organisation – Generic solution
Organisations with at least 5 Accounts Payable staff / 30,000 invoice per
year being processed can justify the automation
Existing Oracle customers:
Oracle e-Business suite users gain from “Out of the box” integration
Oracle PeopleSoft users gain from “Out of the box” integration
Oracle Fusion Middleware users gain from integration with “Red Stack”
Visionary organisations that want the same technology to deliver
Invoice Processing and other document processes (e.g. Order
processing, Employee on-boarding, Claims processing)
www.ether-solutions.co.uk 0845 643 44109

10. Automated Invoice Processing
Triggers – Why Now?
Benefits - Proven cost savings – the only question is how much?
Compliance – ensure invoice handling is consistent and visible
Introduction of “Shared Service” changing processes
Company acquisition / merger – Change in invoice volumes
Change from paper invoices to email attachments – avoid printing
Managers want to view and approve from phones / iPads / etc….
www.ether-solutions.co.uk 0845 643 441010

11. To discuss Automated Invoice
Processing – contact us
Ether Solutions implements automated invoice processing
Contact details:
 Email: enquiry@ether-solutions.co.uk
 Telephone: 0845 643 4410
 International +44(0) 208 901 4030
www.ether-solutions.co.uk 0845 643 441011