Presentation for the upcoming Southploy deployment

1. HMCS VANCOUVER SOUTHPLOY
‘16

2. Mail services
(#/35)

3. 3
TWO WAYS TO SEND YOUR MAIL:
Canadian Forces (CF) morale mail service
Canada Post

4. 4
CF MORALE MAIL SERVICE
Free Service
Drop off at the local MFRC or Fleet / Naden
Mail Offices
No special services available with
CF Morale Mail

5. 5
WEIGHT AND SIZE FOR PARCELS
The maximum weight for parcels is 20kgs
Oversize and overweight parcels will not
be accepted.

6. 6
Example
40 CM
Max weight:
20Kgs 100 CM40 CM
MAXIMUM SIZE FOR MORALE MAIL
PARCEL

7. 7
Aye Missew
123 My St
Victoria BC V9A 7N2
Tel-765-4567
Smith A.Pte 123 (Mess #)
HMCS VANCOUVER
PO BOX 17000 STN FORCES
VICTORIA BC V9A 7N2
CORRECT MAILING ADDRESS
FOR HMCS VANCOUVER PERSONNEL
Contents:
Chips
Newspapers
Books
Sender’s address
AddresseeDescription of contents

8. 8
MAIL SENT VIA CANADA POST
Process at any Canada Post outlet
Postage is required on all parcels
Special services including insurance, Registered Mail,
Xpresspost, Priority, etc
Proof of delivery to a Military Post Office
Currently free letter mail

9. 9
John Doe
123 My St
Victoria BC V9A 7N2
Bloggins B.PO1 123 (Mess #)
HMCS VANCOUVER
PO Box 17000 STN FORCES
VICTORIA BC V9A 7N2
MAIL GOING THROUGH CANADA POST
Return address
Addressee
Canada Post Custom Declaration is MANDATORY!

10. 10
CANADA POST CUSTOMS DECLARATION
Sender:
Same as
on parcel
Destination:
Same as
on parcel
Description of contents
$20.00
*NCV
Sign here
x
*NCV = No Commercial Value

11. 11
PROHIBITED ITEMS
Alcoholic beverages and tobacco products
Corrosive liquids/solids, flammable
liquids/solids
Pornographic material
Knives
Drugs and narcotics (including prescription
drugs)

12. 12
PROHIBITED ITEMS CONTINUED
Compressed gases (aerosols)
Perishable items
Supplementary restrictions according to host country
Note: Batteries are permitted only if they are in their
original sealed package

13. 13
ALL PARCELS WILL BE
SCREENED

14. 14
CF MAIL ROUTINGS
Mail will be sent via CMTT
Timings are unpredictable

15. 15
MAILING PARCELS FROM
THEATER

16. 16
Duty free exemptions
Parcels mailed from Theatre have an
exemption of $60.00 per family member
Example:
Cpl Smith sends 3 parcels to his family at a
value of $60.00 per gift
3 x $60.00 = $180.00 duty free
If the items in the parcels total $230.00 then
the addressee may be liable to pay duty on
the difference: $230.00 - $180.00= $50.00

17. 17
Consult with your Met Tech
prior to sending mail back to
Canada to ensure you are
using correct prices and
custom forms

18. 18
IMPORTANT IMPORTANT IMPORTANT IMPORTANT
ON THE CUSTOMS FORM
REMEMBER TO FILL OUT
THE LIST OF CONTENTS
AND DO NOT FORGET TO
SIGN AT THE BOTTOM

19. 19
CF MORALE MAIL DROP OFF POINTS
MFRC locations:
Signal Hill
CPAC
FMO and
Naden Mail Room
Note: Wrapping paper, tape and addresses
are available at all drop off locations.

20. 20
CONTACT INFORMATION:
FMO (250) 363-2176
MFRC (250)363-2640

21. AJAG CONTACT INFO
FRONT DESK 250-363-4260

22. AJAG Pacific
 AJAG Legal AssistanceAJAG Legal Assistance
 Power of Attorney (POA)Power of Attorney (POA)
 WillsWills
 SDB Beneficiary FormSDB Beneficiary Form
 Travel Authorization LetterTravel Authorization Letter
Discussion PointsDiscussion Points

23. AJAG Pacific
 Legal Officers may provideLegal Officers may provide
assistance to CF members inassistance to CF members in
case of urgent / operationalcase of urgent / operational
necessitynecessity
 Personal Legal Assistance notPersonal Legal Assistance not
intended to replace civilianintended to replace civilian
legal services availablelegal services available
downtowndowntown
Spectrum of ServicesSpectrum of Services
Ref: CFAO 56-5Ref: CFAO 56-5

24. AJAG Pacific
Allows a person (the donor)Allows a person (the donor)
to appoint someone 19 yearsto appoint someone 19 years
of age or older (BC) to beof age or older (BC) to be
their representative (thetheir representative (the
attorney), for the purposes ofattorney), for the purposes of
financial transactions orfinancial transactions or
business arrangements onbusiness arrangements on
his/her behalfhis/her behalf
Power of Attorney (POA)Power of Attorney (POA)

25. AJAG Pacific
• Someone you trust.Someone you trust.
• Not someone who has financialNot someone who has financial
problems.problems.
• Not someone you don’t get along with,Not someone you don’t get along with,
like an estranged spouse.like an estranged spouse.
There are potentialThere are potential
consequences resulting fromconsequences resulting from
picking the wrong attorneypicking the wrong attorney
Your attorney must be:Your attorney must be:

26. AJAG Pacific
 The financial or business arrangementsThe financial or business arrangements
that can be conducted with a POAthat can be conducted with a POA
include:include:
 Insurance for car or homeInsurance for car or home
 Bank loansBank loans
 Mortgage paymentsMortgage payments
 Buying or selling property, including cars and housesBuying or selling property, including cars and houses
 Pay issuesPay issues
Power of AttorneyPower of Attorney

27. AJAG Pacific
 Do you need a Power of Attorney?Do you need a Power of Attorney?
 Some banks have their own “in-house” power ofSome banks have their own “in-house” power of
attorney forms so check with your bank first;attorney forms so check with your bank first;
 Online bankingOnline banking
 Does not apply to joint assets / accountsDoes not apply to joint assets / accounts
Note: a POA does not give the attorney the power toNote: a POA does not give the attorney the power to
make health care or child care decisionsmake health care or child care decisions
Power of AttorneyPower of Attorney

28. AJAG Pacific
 Give clear instructions, help theGive clear instructions, help the
attorney understand what the donorattorney understand what the donor
wants donewants done
 Make sure it will be accepted by theMake sure it will be accepted by the
institutions where it would be usedinstitutions where it would be used
 Complete any other documents thatComplete any other documents that
the attorney cannot do (i.e.the attorney cannot do (i.e.
statutory declarations)statutory declarations)
Duties of the DonorDuties of the Donor

29. AJAG Pacific
 Must act in good faithMust act in good faith
 Follow the instructions of the donorFollow the instructions of the donor
 Perform transactions with due skillPerform transactions with due skill
and careand care
 Cannot delegate the power ofCannot delegate the power of
attorneyattorney
 Must respect the title (ownership) ofMust respect the title (ownership) of
the donor’s property and moneythe donor’s property and money
 Must keep proper accounts/recordsMust keep proper accounts/records
Duties of the AttorneyDuties of the Attorney

30. AJAG Pacific
 SAFEGUARD THE ORIGINALSAFEGUARD THE ORIGINAL
POAPOA
 DON’T TAKE IT WITH YOUDON’T TAKE IT WITH YOU
ON DEPLOYMENTON DEPLOYMENT
The Power is in the DocumentThe Power is in the Document

31. AJAG Pacific
 Terminating eventsTerminating events
 IAW the terms of the document (e.g.IAW the terms of the document (e.g.
an expiry date)an expiry date)
 If the attorney is the spouse and theIf the attorney is the spouse and the
marriage or marriage-like relationshipmarriage or marriage-like relationship
endsends
 Death or bankruptcy of the attorneyDeath or bankruptcy of the attorney
 Death of the donourDeath of the donour
Termination of POATermination of POA

32. AJAG Pacific
 If you want to stop yourIf you want to stop your
attorney acting for you:attorney acting for you:
 Advise them in writing (email is ok)Advise them in writing (email is ok)
 If you revoke the power of attorney,If you revoke the power of attorney,
make sure you contact your bank tomake sure you contact your bank to
inform theminform them
 Get the original document backGet the original document back
Revocation by the DonorRevocation by the Donor

33. AJAG Pacific
What is a Will?What is a Will?
The written statement byThe written statement by
which a person instructs howwhich a person instructs how
his or her estate should behis or her estate should be
distributed after deathdistributed after death
WILLSWILLS

34. AJAG Pacific
 From the death of a person dyingFrom the death of a person dying
intestate until administration is grantedintestate until administration is granted
… the personal estate and effects of the… the personal estate and effects of the
deceased person are vested in thedeceased person are vested in the
court…. s.3court…. s.3 Estate Administration ActEstate Administration Act
 If one dies “Intestate” then province usesIf one dies “Intestate” then province uses
formula to distribute estateformula to distribute estate
Why You Need a WillWhy You Need a Will

35. AJAG Pacific
WillsWills
• Basic CF Will is adequate for:
First marriage
Single members
Simple finances
No children

36. AJAG Pacific
 Suggest you get a Will from a CivilianSuggest you get a Will from a Civilian
Lawyer if:Lawyer if:
 Second or subsequent marriageSecond or subsequent marriage
 Home ownerHome owner
 RRSPs, trust funds, stocks etc.RRSPs, trust funds, stocks etc.
 ChildrenChildren
 Wish to have several persons as beneficiariesWish to have several persons as beneficiaries
Will Kits May or May Not be ValidWill Kits May or May Not be Valid
WillsWills

37. AJAG Pacific
 You should re-do or revisit yourYou should re-do or revisit your
Will if:Will if:
 Children are bornChildren are born
 Death (of executor or beneficiary)Death (of executor or beneficiary)
 Change of life circumstancesChange of life circumstances
 You move to another provinceYou move to another province
 You get divorced (or your marriage-likeYou get divorced (or your marriage-like
relationship ends)relationship ends)
Need to Re-Do Your Will?Need to Re-Do Your Will?

38. AJAG Pacific
 Review SDB BeneficiaryReview SDB Beneficiary
form – changes inform – changes in
circumstances (i.e.circumstances (i.e.
marriage) willmarriage) will notnot
automaticallyautomatically change SDBchange SDB
beneficiarybeneficiary
Supplementary Death BenefitSupplementary Death Benefit
(SDB) Beneficiary(SDB) Beneficiary

39. AJAG Pacific
 Can be signed by any Reg ForceCan be signed by any Reg Force
Commissioned OfficerCommissioned Officer
 Example letter available forExample letter available for
download from the AJAGdownload from the AJAG
webpagewebpage
 Is proof that you consent to yourIs proof that you consent to your
child traveling with a spouse orchild traveling with a spouse or
another personanother person
 May assist you when crossingMay assist you when crossing
border to US or other bordersborder to US or other borders
Travel Authorization LetterTravel Authorization Letter

40. Sandra Pinard
Deployment Coordinator

41. Your Community,
Your Resource Centre
“offering programs and services unique to the
military lifestyle. ”

42. We support those who are
important to you
The MFRC proudly honours
the diversity of “families”

43. Key to Successful Deployments
Research shows that families that are well
prepared, know where to turn in case of
emergencies and have strong support systems
deal most successfully with deployments.

44. A few tips from our families:
• Put contact and emergency information on your
fridge
• Include the MFRC 24/7 number (fridge magnet)
• For the partner at home, consider unlocking the
cell phone and putting emergency contact
information on the phone
• If you live alone leave your key with someone you
trust, give your landlord the MFRC 24/7 number…
we will find you!
• What about your pets?

45. The MFRC’s Top 3 Tips
1. Plan well - Ensure your family knows how to
contact us
2. Learn about the available resources
3. Get connected

46. Plan and Prepare
• General checklists as well
as specific ones for Single
Members and Parents of
Military Members
• Pick up a MFRC Magnet
• Download the “Everything
Binder”

47. Know what resources are available
• HMCS VANCOUVER Family Network
• MFRC Deployment Handbook
• MFRC Resource and Information tables
• MFRC website: www.esquimaltmfrc.com

48. Get Connected
• Join the VANCOUVER Family Network
– Network volunteer: Cheryl
vancouver.family@shawcable.com
• Weekly Away Café Sessions
• HMCS VANCOUVER Meet and Greet Session
Feb 2016.
“Helping another is always the best way to help yourself”

49. Upcoming Activities
• HMCS VANCOUVER Preparing for Deployment
Workshops :
– Part 1 (all adults) Jan 12, 2016
– Part 1 (web version) Feb 2016
– Part 2 (those with children) Jan 14, 2016
• Children’s Deployment Workbook Session Jan 13,
2016
• Re Cap of this briefing – Webex Jan 25, 2016
Join the VANCOUVER Family Network to receive emails and updates
on activities and information from the ship.

50. Upcoming Activities
• Weekly Drop In Coffee Sessions
• Special monthly themed events
• FREE Monthly Dinners in Esquimalt
• Saturday Childcare
• HMCS VANCOUVER Meet and Greet – Feb
2016
Join the WINNIPEG Family Network to receive emails and updates on
activities and information from the ship.

51. Children’s Workbooks / Workshops
Complete the “Pre-Deployment activities with
your children.
Two options for offering your child support
throughout the Deployment
- Onsite Children’s Workshops
- At Home Children’s Workbooks with virtual
support for the “at home” parent via the web.
Parent Session
Jan 13 6:30pm

52. Top Four Service requests by loved
ones of Deployed Members
1. Free Mail drop off
2. Staying in Touch Service
3. Networking Opportunities
4. Respite Childcare
Don’t forget to get your
Military Family ID Card
before your member
deploys

53. Single Members
You are part of a family too!
Services Provided
• SIT service for loved ones – wherever they may
be
• Postal services and VTCs
• Information services such as; pet care, car
storage, etc.
• Virtual updates for those that live out of area.
Be sure to give our contact information to your loved ones.

54. Virtual Deployment Services
Virtual Deployment Services
• Preparing for Deployment Session
Feb 2016
• Parenting Support
• Online Workshops
Pre- Deployment Re-cap
• Monday Jan 25 – 6:00pm
• Pre-registration required.

55. Contact
Esquimalt MFRC
24-hours a day / seven days a week
(250) 363-2640
Or toll-free anywhere in Canada
1-800-353-3329
mfrc@shawcable.com
www.esquimaltmfrc.com
The Esquimalt MFRC is on Facebook and Twitter!!

56. Health Services
Sick Bay
(#/35)

57. Sick Bay provides medical and health related services to the
crew 24/7 while sailing.
These services incl:
•Emergency Medical (ACLS, ATLS,)
•Periodic Medical Services (Medicals)
•Sick Parade (similar to a walk in clinic)
•Preventive Medicine
•Pharmacy services
•Emergency dental
We have access to specialist medical advice by phone 24/7
through PRAXIS.
Sickbay staff provides consultation with medical and dental
services in foreign port. We also have air lift capability in the
event of an emergency.

58. In the event of a medical emergency your sailor will be
transferred to competent care ashore to receive
definitive medical care.
They will always have an escort with them. If they
require medical evacuation to Canada our air force will
dispatch an aircraft to pick them up.
You will be kept informed at every moment by the
escort or my staff.
Your sailor is in good hands!