We provide content management solutions for scientific and academic conferences. Our mission is to maximize knowledge impact while at the same time minimising the burden of administrative tasks weighed on conference executives when organising conferences. Our solutions are designed to maximize knowledge dissemination through web-based management facilities and cross device output channels. This means the management and distribution of scientific content for online audience, on-site and face-to-face delegates in sessions as well the distribution of content through mobile devices and digital hand-outs including USB flash drives and CDs. The online solutions include website development, proceedings, presentation archives and knowledge repositories creation. Our onsite management system comprises E-poster management for interactive touch screens, speaker presentation management and distribution for multiple session rooms as well digital signage for auto-running digital displays including conference schedule, floor plans and real time notifications. Furthermore the solution is equipped with advanced management facilities including overviews, listings and search and filtering features, making the content findable, retrievable and shareable for the purpose it was created for.

2. The Anatomy of Streamline Events
Streamline Data Ltd was established September 2008 and
Streamline Events was developed to provide meeting planners
with a solution to collect, manage and deliver any digital content
related to a conference pre-event, onsite as well as post-event.
For more info please visit www.streamlinedata.co.uk

3. Conference
Pre-Event
Onsite
Post-Event
The Anatomy of Streamline Events
Collection
Management
Dissemination
If we associate the conference
organisation with the body then the
research dissemination is symbolised
by the legs carrying the body and
disseminating the knowledge into a
wider community. For the body to
exist we need to feed it with content
from host organisation and speakers.
When fed the content will be digested
/ managed and delivered to the right
place. In the following we look at
how Streamline Events provide
integrated solutions for the need of a
conference when it comes to content
management.

4. The Anatomy of Streamline Events
300 Delegates
30 Speakers
3 Streams
2 Days
5000 Delegates
750 Speakers
8 Streams
5 Days
In the following we will draw on our experience from the above
conferences where we supplied speaker content management.
The two conferences distinguished them themselves from one
another merely by size and required solutions to very similar
needs. Please find more information at our online case studies
here: http://streamlinedata.co.uk/Case_Studies.asp

5. The Anatomy of Streamline Events – Pre-event
• Call for Streams / Call for Abstracts
• Branding / Layout
• Program Management
• Host Content
We will now look closer at the pre-event preparations that provide
the skeleton for the management of content of the conference
and which thereafter provide seamless management and delivery
of content onsite as well as online post-event.

6. The Anatomy of Streamline Events – Pre-event
• Call for streams / Call for Abstracts
• Current development
• Front end
• Back end with management and program
building tool
We have been asked to extend our solution with functionality
enabling academics to manage calls for streams and calls for
abstracts. A solution will be available in the next release
(Streamline Events 2.8) due in mid February 2015. Any input or
request to this development is very welcome. Please contact
me on ese@streamlinedata.co.uk

7. The Anatomy of Streamline Events – Pre-event
• Branding / Layout
• Unified layout
• Sponsor exposure
• Dashboard for AV Crew
At Association Congress a unified layout was created for all three
streams and gave the host the opportunity to communicate the
host’s brand while at the same time providing sponsor exposure
in session rooms and hallways. At ICASA 2013 the brand was
integrated in the staging and the Unified layout provided here the
AV-Crew with a dashboard to access all speaker content
delivered from the Speaker Ready Room. A benefit that
Association Congress also took advantage of. Please see next

8. ICASA 2013 staging
Top banner and footer
Unified layout

9. • Program management
The Anatomy of Streamline Events – Pre-event
Templates
We currently provide an excel template for managing the
program data which when imported into Streamline Events
automatically creates a full program overview, room agendas, as
well as session and presentation slides. Please see next slide.

10. The Anatomy of Streamline Events – Program Overview
The program overview covers all days and sessions of the conference.
At the above example each room is represented with a different colour
as reflected in the room layout. The program overview can be
interactive with links to room agendas and session slides.

11. The Anatomy of Streamline Events – Room Agenda
The room agenda shows all sessions and presentations (optional) for a
patricianly room on a specific day including information about chairs,
speakers, etc. The room agenda displays as well the current time and
highlights the current session or presentation.

12. The Anatomy of Streamline Events – Session slide
The session slide displays date and time of the session, session type,
session title and a description of the session. Information about
Chairs, Co-Chairs, Speakers, Moderators or Panellists and their
affiliations is displayed below the description. Please note the icon
next to the current time which links to the speaker content of the

13. • Host Content
The Anatomy of Streamline Events – Pre-event

14. The Anatomy of Streamline Events
Conference Website
The conference website is the first point of communication with your
delegates and when supplied by Streamline Data, which fully integrates with
all content collected in the content library of Streamline Events including
program data, abstracts, host content as well as info about the host
organization. An online submission for e-posters and speaker content is also

15. The Anatomy of Streamline Events – Onsite
• Speaker Content Management
• Digital Signage
• E-Poster
• Hybrid events
• Kiosk presentations
• Digital hand-outs
We will here focus on Speaker Content Management as provided
to Association Congress and ICASA. We do however also provide
solutions for Digital Signage and E-Posters, (Please see examples
from this event in the menu) as well as Hybrid Events, Kiosk
Presentations and Digital Hand-outs.

16. The Anatomy of Streamline Events – Onsite
Speaker Ready Room
Association Congress ICASA
Association Congress was managed by only one person where we
at ICASA joined a team of three professional conference
organisers (PCOs), one IT-support staff and 10 volunteers
servicing speakers by submitting content on-site including
PowerPoints, Prezi, Images, PDF’s and Videos including content
from YouTube.

17. The Anatomy of Streamline Events – Onsite
Speaker Ready Room
At ICASA, the Speaker Ready Room 12
laptops were available for Anti Virus Scans,
Content submission and Speaker preparation.
All AV-Crews in the session rooms had real
time access to Speaker content as soon as it
was submitted in the Speaker Ready Room.

18. The Anatomy of Streamline Events – Onsite
Speaker Ready Room
Speaker consent
Abstract Number:
Session title:
Session time:
Presentation title:
Speaker name:
CONSENT 1:
My presentation slides may be viewed by accredited
members of the media in the onsite Media Centre under
embargo in advance of my presentation
YES NO
CONSENT 2:
My presentation slides may be published on the
conference website after the presentation has been
made.
YES NO
Speaker Signature:
All speakers were asked whether or not to give consent for publication
of their content at the onsite Media Centre as well as online post-event.

19. This presentation icon gives each facilitator of a session easy access
to all content from speakers in the session room via a user friendly
interface. The presentation icon can be found either on the session slide
or on the navigation bar at the top of the screen.

20. The Anatomy of Streamline Events – Post-Event
• Presentation Archive
• Conference proceedings
Presentation archives and proceedings are easily
published right after your event with a minimum effort
due to the content frame provided through the layout.

21. The Anatomy of Streamline Events – Master
Presentation
At Association Congress a post-event presentation archive was
provided from a menu in the master presentation linking to all
streams of the two day event

22. Proceedings can be published online or on digital hand-outs (CDs,
USB flash drives) a user friendly abstract overview with search
facilities and links to the relevant e-poster.
Thank you for your patience. Please find information about
grants opportunities on the next two slides.
The Anatomy of Streamline Events – Abstract overview

23. Launch-Pad LeicesterGrant Application Guidance
The Launch-Pad Leicester Grants scheme is a scheme
aimed at supporting Leicester Innovation and Low-carbon
Small and Medium sized enterprises (SME’s) with financial
assistance to achieve their growth aspirations. The grant is
funded by the European Regional Development Fund
(ERDF).
The Launch Pad Leicester Grant is aimed at assisting new and established businesses in Leicester to grow and develop.
Businesses who are trading can apply for funding of between £500- £2,500
The business must contribute at least 50% towards the total project cost from its own resources.
How can the grant be used?
The grant can be used towards a number of business start-up and
development capital and revenue costs. For example: (NB - list is not
exhaustive)
IT equipment and software
Premises improvement costs (NB: premises can be leased or owned.
Improvements to leased premises must be allowable under the terms of
the lease, with the term of the lease being for a minimum of 5 years or
the life of the project whichever is greater.)
Production equipment
Marketing materials (i.e. brochure, business stationery and website)
Consultancy services

24. Leicester Creative Business
Matt Bateman
Enterprise Support Officer
Tel: 0116 242 2955
E-Mail: matt.bateman@lcbdepot.co.uk
Launch-Pad Leicester